5 Ways to Sign a Cover Letter Email That Will Make You Stand Out
Professional cover letters can greatly enhance your chances of landing an interview. Therefore, a well-crafted cover letter email that adheres to proper email etiquette is of utmost importance. This includes paying close attention to the email subject line, salutation, body, and closing.
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Best Structure for Signing Cover Letter Email
When it comes to crafting a cover letter email, the closing remarks, including your sign-off and name, hold significant importance in leaving a lasting impression on the hiring manager. Here’s a breakdown of the best structure for signing a cover letter email:
Sign-Off
The sign-off conveys a sense of professionalism and sets the tone for the email. Opt for formal closing phrases such as:
- Sincerely,
- Regards,
- Best,
- Thank you for your consideration,
Your Name
Type your full name below the sign-off. Ensure it matches the name on your resume and LinkedIn profile.
Additional Contact Information (Optional)
Consider including additional contact information beneath your name, especially if you’re applying for a role that requires immediate contact. This could include:
- Phone number
- LinkedIn profile URL
- Website or portfolio link (if relevant)
Example of Proper Email Signing Structure
Sign-Off | Name | Additional Contact |
---|---|---|
Best, | John Smith | (555) 123-4567 |
Thank you for your consideration, | Jane Doe | [email protected] |
Tips for a Professional Cover Letter Email Sign-Off
- Keep it brief and concise.
- Choose a professional and polite tone.
- Avoid using emojis or slang.
- Match the formality of the job posting.
- Proofread carefully for any errors.
Email Cover Letter Examples
### This email cover letter examples shows your ability to adapt to diverse workplace culture
Dear [Hiring Manager name],
I am writing to express my interest in the [position name] position at [company name]. I have been working in the human resources field for the past [number] years, and I have a proven track record of success in recruiting, onboarding, and developing employees.
I am particularly interested in [company name] because of your commitment to [company values]. I believe that my skills and experience would be a valuable asset to your team, and I am confident that I can make a significant contribution to your company.
I have been following [company name] for some time now, and I am impressed with your commitment to [company mission]. I believe that my skills and experience would be a valuable asset to your team, and I am confident that I can make a significant contribution to your company.
I am a highly motivated and results-oriented individual with a strong work ethic. I am also a team player and I am able to work independently. I am confident that I have the skills and experience that you are looking for, and I am eager to learn more about the position and [company name].
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your name]
### This email cover letter example shows gratitude to the reader
Dear [Hiring Manager name],
I’m writing to you today to express my interest in the [position name] position at [company name]. I’m a recent graduate of [university name] with a degree in [major].
I’m very interested in [company name] because of your reputation for being a leader in [industry]. I’m also impressed by your commitment to [company values].
I was very excited to see the [position name] position posted on your website and I believe that my skills and experience would be a great fit for the role.
I have [number] years of experience in [relevant field] and I have a strong track record of success in [relevant skills]. I’m also a highly motivated and results-oriented individual with a strong work ethic.
I’m confident that I have the skills and the experience to be successful in the [position name] role. I’m also excited about the opportunity to contribute my skills to [company name] and help you achieve your business goals.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your name]
### This email cover letter example shows appreciation for reaching out to a connection
Dear [Hiring Manager name],
My name is [Your name] and I am writing to express my interest in the [position name] position at [company name]. I was referred to you by [connection name], who I have known for [number] years.
I’m very interested in [company name] because of your reputation for [company values]. I’m also impressed by your commitment to [company mission].
I have [number] years of experience in [relevant field] and I have a strong track record of success in [relevant skills]. I’m also a highly motivated and results-oriented individual with a strong work ethic.
I’m confident that I have the skills and the experience to be successful in the [position name] role. I’m also excited about the opportunity to contribute my skills to [company name] and help you achieve your business goals.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your name]
### This email cover letter example shows interest and enthusiasm for a specific initiative
Dear [Hiring Manager name],
My name is [Your name] and I am writing to express my interest in the [position name] position at [company name]. I am a recent graduate of [university name] with a degree in [major].
I am very interested in [company name] because of your commitment to [company mission]. I am particularly interested in your [specific initiative] initiative. I believe that my skills and experience would be a valuable asset to your team, and I am confident that I can make a significant contribution to this initiative.
I have [number] years of experience in [relevant field] and I have a strong track record of success in [relevant skills]. I am also a highly motivated and results-oriented individual with a strong work ethic.
I am confident that I have the skills and the experience to be successful in the [position name] role. I am also excited about the opportunity to contribute my skills to [company name] and help you achieve your business goals.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your name]
### This email cover letter example shows a willingness to relocate
Dear [Hiring Manager name],
My name is [Your name] and I am writing to express my interest in the [position name] position at [company name]. I am currently living in [city, state], but I am willing to relocate for the right opportunity.
I have [number] years of experience in [relevant field] and I have a strong track record of success in [relevant skills]. I am also a highly motivated and results-oriented individual with a strong work ethic.
I am very interested in [company name] because of your reputation for [company values]. I am also impressed by your commitment to [company mission].
I am confident that I have the skills and experience to be successful in the [position name] role. I am also excited about the opportunity to contribute my skills to [company name] and help you achieve your business goals.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your name]
### This email cover letter example shows a passion for the industry
Dear [Hiring Manager name],
My name is [Your name] and I am writing to express my interest in the [position name] position at [company name]. I have been working in the [industry name] industry for [number] years, and I am passionate about [industry topic].
I am very interested in [company name] because of your reputation for [company values]. I am also impressed by your commitment to [company mission].
I have [number] years of experience in [relevant field] and I have a strong track record of success in [relevant skills]. I am also a highly motivated and results-oriented individual with a strong work ethic.
I am confident that I have the skills and experience to be successful in the [position name] role. I am also excited about the opportunity to contribute my skills to [company name] and help you achieve your business goals.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your name]
### This email cover letter example shows a strong understanding of the company
Dear [Hiring Manager name],
My name is [Your name] and I am writing to express my interest in the [position name] position at [company name]. I have been following your company for some time now, and I am very impressed with your commitment to [company values].
I am particularly interested in [company name]’s [specific initiative]. I believe that my skills and experience would be a valuable asset to your team, and I am confident that I can make a significant contribution to this initiative.
I have [number] years of experience in [relevant field] and I have a strong track record of success in [relevant skills]. I am also a highly motivated and results-oriented individual with a strong work ethic.
I am confident that I have the skills and experience to be successful in the [position name] role. I am also excited about the opportunity to contribute my skills to [company name] and help you achieve your business goals.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your name]
How Should I Sign My Cover Letter Email?
There are a few different ways to sign your cover letter email, and the best way for you will depend on your personal style and the tone of the email. However, there are a few general guidelines you can follow:
- Use formal language. Your cover letter email is a professional document, so you should use formal language throughout, including in your signature. Avoid using slang, contractions, or overly casual language.
- Be concise. Your signature should be short and to the point. It should include your name, email address, and phone number. You can also include your LinkedIn profile URL if you think it would be relevant to the hiring manager.
- Be consistent. Your signature should be consistent with the rest of your cover letter. If you use a professional font in your cover letter, use the same font in your signature. If you use a specific color scheme in your cover letter, use the same color scheme in your signature.
Here are a few examples of professional email signatures:
- Sincerely,
- Best regards,
- Thank you for your time and consideration,
What Should I Put in the Subject Line of My Cover Letter Email?
The subject line of your cover letter email is important because it is the first thing the hiring manager will see. It should be clear and concise, and it should give the hiring manager a good idea of what your email is about.
Here are a few tips for writing a strong cover letter email subject line:
- Keep it short. The subject line should be no more than 50 characters long.
- Use keywords. Include keywords from the job description in your subject line. This will help the hiring manager find your email in their inbox.
- Be specific. Don’t just write "Cover letter." Instead, include the name of the position you are applying for and the company you are applying to.
Here are a few examples of strong cover letter email subject lines:
- Cover letter for Software Engineer position at Google
- Application for Marketing Manager position at Microsoft
- Interested in the Sales Associate position at Macy’s
How Do I Introduce Myself in a Cover Letter Email?
The introduction of your cover letter email is your chance to make a good first impression on the hiring manager. It should be clear, concise, and engaging.
Here are a few tips for writing a strong cover letter email introduction:
- Start with a strong opening line. Your opening line should grab the hiring manager’s attention and make them want to read more.
- State your name and purpose. In the first paragraph of your email, state your name and the position you are applying for. You should also mention why you are interested in the position and the company.
- Highlight your qualifications. In the second paragraph of your email, highlight your qualifications for the position. Be specific and quantify your accomplishments whenever possible.
- End with a call to action. The last paragraph of your email should end with a call to action. Invite the hiring manager to contact you for an interview or to learn more about your qualifications.
Here is an example of a strong cover letter email introduction:
Dear [Hiring Manager name],
I am writing to express my interest in the Software Engineer position at Google. I have been working as a software engineer for the past 5 years, and I have experience in a variety of programming languages and technologies. I am confident that I have the skills and experience necessary to be successful in this role.
In my previous role, I was responsible for developing and maintaining a variety of software applications. I have a strong understanding of software development principles and best practices, and I am proficient in a variety of programming languages, including Java, Python, and C++. I am also familiar with a variety of software development tools and technologies, such as Agile, Scrum, and Jira.
I am eager to learn more about the Software Engineer position at Google and how I can contribute to your team. I am available for an interview at your earliest convenience.
Thanks for sticking with me through this little guide on how to sign off your cover letter. I hope it’s been helpful and that you’ve found the perfect way to end your email. If you have any more questions or need any further assistance, feel free to drop by again. I’m always happy to help. Keep an eye out for more informative articles like this one in the future.