Sample Email to Send When Requesting an NDA
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The Perfect Structure for a Sample Email to Send an NDA
Sending an email to request a signed non-disclosure agreement (NDA) can be a daunting task, but with the right structure, you can make it a breeze. Here’s a breakdown of the essential elements to include:
Subject Line:
- Be clear and concise.
- Example: "Request for Non-Disclosure Agreement."
Greeting:
- Address the recipient by their name.
- If you don’t know their name, use a generic greeting like "Dear Candidate" or "Dear Hiring Manager."
Introduction:
- Briefly explain the purpose of the email.
- State that you’re requesting a signed NDA.
- If applicable, mention the specific project or information that the NDA pertains to.
Body:
1. Details of the NDA:
- Provide a brief description of the NDA, including its purpose and scope.
- Explain the importance of confidentiality and the consequences of breach.
2. Request for Signature:
- Clearly state your request for the recipient to sign and return the NDA.
- Explain how they can do this, such as via email or through a secure online portal.
3. Deadline:
- If there’s a deadline for returning the signed NDA, be sure to mention it.
- This helps create a sense of urgency and ensures a timely response.
Attachment:
- Attach the NDA file to the email.
- Name the file clearly, such as "NDA.pdf."
Additional Information (Optional):
- If you have any additional information that might be helpful for the recipient, include it here.
- For example, you could provide links to relevant resources or answer any potential questions.
Closing:
- Thank the recipient for their time and consideration.
- Express your anticipation for their prompt response.
- Use a professional closing, such as "Sincerely" or "Best regards."
Table: Sample Email Structure
| Section | Content |
|---|---|
| Subject Line | Request for Non-Disclosure Agreement |
| Greeting | Dear [Recipient Name], |
| Introduction | I’m writing to request a signed NDA for the project we’re currently collaborating on. |
| Body | Details of the NDA: This NDA outlines the terms of confidentiality for the project, including the types of information that must be kept secret and the consequences of breach. |
| Request for Signature: Please sign and return the attached NDA by [Deadline]. | |
| Additional Information: For more information about the project, please refer to [Link]. | |
| Attachment | NDA.pdf |
| Closing | Thank you for your cooperation. We look forward to hearing back from you soon. |
7 Sample Emails to Send an NDA for Different Reasons
NDA Request for Employment
Hello [Recipient Name],
I hope this email finds you well. I’m writing to request an NDA (Non-Disclosure Agreement) to be signed as part of the interview process for the [Position Name] position at [Company Name].
The purpose of the NDA is to protect the confidential information that you may share with me during the interview process. This includes information about your company’s products, services, customers, and financial details.
I understand the importance of confidentiality and I am committed to protecting your sensitive information. I would be happy to sign the NDA and return it to you promptly.
Thank you for your consideration.
Best regards,
[Your Name]
NDA Request for Business Collaboration
Dear [Recipient Name],
I’m reaching out to you today on behalf of [Your Company Name] to request that you sign an NDA (Non-Disclosure Agreement).
We are exploring a potential collaboration between our two companies, and we would like to share some confidential information with you in order to assess the feasibility of this partnership.
The NDA would cover any and all confidential information that is shared during our discussions. This may include information about our products, services, customers, and financial details.
We are committed to protecting your confidential information, and we ask that you do the same for us.
Please let me know if you have any questions or concerns. We look forward to hearing from you soon.
Sincerely,
[Your Name]
NDA Request for Service Agreement
Hello [Recipient Name],
I’m writing to you today from [Your Company Name] to request that you sign an NDA (Non-Disclosure Agreement) before we begin work on the [Project Name] project.
The NDA will protect the confidentiality of any and all information that is shared between our two companies during the course of this project. This may include information about our products, services, customers, and financial details.
We are committed to protecting your confidential information, and we ask that you do the same for us.
Please find the NDA attached to this email for your review. Once you have reviewed the NDA, please sign and return it to me.
Thank you for your cooperation.
Best regards,
[Your Name]
NDA Request for Consulting Services
Dear [Recipient Name],
I’m writing to you today on behalf of [Your Company Name] to request that you sign an NDA (Non-Disclosure Agreement) before we begin working together on the [Project Name] project.
The NDA will protect the confidentiality of any and all information that is shared between our two companies during the course of this project. This may include information about our products, services, customers, and financial details.
We are committed to protecting your confidential information, and we ask that you do the same for us.
Please find the NDA attached to this email for your review. Once you have reviewed the NDA, please sign and return it to me.
Thank you for your cooperation.
Best regards,
[Your Name]
NDA Request for Website Development
Hello [Recipient Name],
I’m writing to you today from [Your Company Name] to request that you sign an NDA (Non-Disclosure Agreement) before we begin work on the [Website Name] project.
The NDA will protect the confidentiality of any and all information that is shared between our two companies during the course of this project. This may include information about your products, services, customers, and financial details.
We are committed to protecting your confidential information, and we ask that you do the same for us.
Please find the NDA attached to this email for your review. Once you have reviewed the NDA, please sign and return it to me.
Thank you for your cooperation.
Best regards,
[Your Name]
NDA Request for Software Development
Dear [Recipient Name],
I’m writing to you today from [Your Company Name] to request that you sign an NDA (Non-Disclosure Agreement) before we begin work on the [Software Name] project.
The NDA will protect the confidentiality of any and all information that is shared between our two companies during the course of this project. This may include information about your products, services, customers, and financial details.
We are committed to protecting your confidential information, and we ask that you do the same for us.
Please find the NDA attached to this email for your review. Once you have reviewed the NDA, please sign and return it to me.
Thank you for your cooperation.
Best regards,
[Your Name]
NDA Request for Marketing Research
Hello [Recipient Name],
I’m writing to you today from [Your Company Name] to request that you sign an NDA (Non-Disclosure Agreement) before we begin working together on the [Marketing Research Project] project.
The NDA will protect the confidentiality of any and all information that is shared between our two companies during the course of this project. This may include information about your products, services, customers, and financial details.
We are committed to protecting your confidential information, and we ask that you do the same for us.
Please find the NDA attached to this email for your review. Once you have reviewed the NDA, please sign and return it to me.
Thank you for your cooperation.
Best regards,
[Your Name]
How to Send an NDA via Email
When you need to send a Non-Disclosure Agreement (NDA) via email, it’s crucial to do so in a way that is professional, clear, and legally binding. Here are some steps to follow:
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Draft the NDA: Prepare the NDA document using appropriate legal language and ensure it outlines the specific terms and conditions of confidentiality.
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Obtain Signatory Information: Collect the necessary information from the recipient, such as their full name, title, company name, and email address.
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Create a Professional Email: Compose a concise and professional email that clearly explains the purpose of the NDA and the required action.
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Attach the NDA Document: Attach the drafted NDA document to the email as a PDF or other secure file format.
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Request a Signature: Politely request the recipient to review and sign the NDA. Provide clear instructions on how to complete the signature process.
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Confirm Receipt: Once the NDA is received and signed, send a confirmation email to acknowledge the agreement and thank the recipient for their cooperation.
Thanks for taking the time to check this out. I hope you found this article helpful. If you have any more questions about sending NDAs, feel free to drop a comment below. And don’t forget to visit again soon for more awesome tips and tricks. See ya later!