Sample Cover Letter Email Attachment for Job Applications
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Structure for Sample Cover Letter Email Attachment
When sending a cover letter as an email attachment, it’s important to format it properly to ensure it’s easy for the hiring manager to access and read.
Here’s the suggested structure for your cover letter email attachment:
- File Name: Name the file with your full name and the position you’re applying for. For example, “John Smith – Marketing Manager.”
File Format: Save the file in PDF format. This ensures that the formatting will be maintained regardless of the recipient’s email application or device.
- Font and Font Size: Use a professional font like Arial, Calibri, or Times New Roman in a size between 11 and 12 points.
Header: Include your contact information (name, email address, phone number, and LinkedIn profile URL) in the header of the cover letter.
- Body: The body of the cover letter should be brief, tailored to the specific job you’re applying for, and highlight your most relevant skills and experiences.
Closing and Signature: End the cover letter with a professional closing statement (e.g., “Thank you for your time and consideration”) and your typed name.
| Element | Example |
| File Name | John Smith – Marketing Manager |
| File Format | |
| Font | Times New Roman |
| Font Size | 12 points |
| Header | John Smith | [email protected] | (555) 123-4567 | linkedin.com/in/johnsmith |
7 Professional Cover Letter Email Attachments for Various Occasions
Example 1: Following Up on an Application
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to follow up on my application for the [Position Name] position that I submitted on [Date].
I am extremely excited about this opportunity and believe that my skills and experience would be a valuable asset to your team. I am confident that I can leverage my [relevant skills] to contribute to the success of [Company Name].
I have attached my resume and cover letter for your review. I would welcome the opportunity to discuss my qualifications further and demonstrate how I can add value to your organization.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Example 2: Expressing Interest in a Company
Dear [Hiring Manager Name],
I am writing to express my interest in potential job opportunities at [Company Name]. I have been following your company’s work with great interest and am impressed by your [achievements].
I am a highly motivated and results-oriented professional with [number] years of experience in [industry]. I have a proven track record of [accomplishments] and am confident that I can make a significant contribution to your team.
I have attached my resume for your review. I would be grateful for the opportunity to discuss my qualifications further and explore how I can contribute to the success of [Company Name].
Thank you for your time and consideration.
Sincerely,
[Your Name]
Example 3: Thanking an Interviewer
Dear [Interviewer Name],
I am writing to express my sincere gratitude for your time and consideration during my interview for the [Position Name] position on [Date].
I was very impressed with the company and the team, and I believe that my skills and experience would be a valuable asset to your organization. I am particularly interested in [aspects of the role].
I have attached my resume for your reference. I am eager to learn more about the position and the company’s future plans.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Example 4: Requesting a Recommendation
Dear [Recipient Name],
I am writing to request a letter of recommendation for my application to graduate school. I have been a student in your [class] class for the past [number] semesters, and I have consistently earned [grades].
I am particularly interested in pursuing a career in [field]. I believe that my academic and professional experience has prepared me well for this field, and I am confident that I can be a successful graduate student.
I would be very grateful if you would be willing to write me a letter of recommendation. I have attached my resume for your reference. Please let me know if you have any questions.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Example 5: Submitting a Portfolio
Dear [Recipient Name],
I am writing to submit my portfolio for consideration for the [Project/Client]. I have been working on my portfolio for several years, and I am proud to showcase my best work.
My portfolio includes a variety of projects that demonstrate my skills in [relevant areas]. I have a proven track record of delivering high-quality work on time and within budget.
I am confident that I can bring value to your team with my skills and experience. I am eager to learn more about your company and how I can contribute to your success.
I have attached my portfolio for your review. Please let me know if you have any questions or would like to schedule a meeting to discuss my work further.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Example 6: Networking and Building Connections
Dear [Recipient Name],
I came across your profile on LinkedIn, and I’m very interested in your work in [field]. I’m currently working as a [your position] at [company], and I’m eager to learn more about your experience in [related area].
I’m particularly interested in [specific topic]. I’d love to connect with you and discuss this further. Please let me know if you’re interested in networking or grabbing coffee to chat.
I’ve attached my resume for your reference. I’d be happy to share more about my background and experience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Example 7: Introducing Yourself and Requesting a Meeting
Dear [Recipient Name],
My name is [Your Name], and I’m a [your role] at [your company]. I’m writing to introduce myself and request a meeting to discuss how we can potentially collaborate.
I’ve been following your work for some time now, and I’m very impressed with your insights and accomplishments in [area of collaboration]. I believe that our companies could mutually benefit from exploring opportunities together.
I’ve attached a brief overview of my company and my experience for your reference. I’d be happy to schedule a call or meeting to discuss this further at your convenience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
How to Attach a Sample Cover Letter in an Email
Question: What is the appropriate way to attach a sample cover letter to an email application?
Answer: To attach a sample cover letter to an email application, follow these steps:
- Create a new message: Compose a new email message and address it to the recipient.
- Prepare the attachment: Save your sample cover letter as a PDF or Word document.
- Attach the document: Locate the attachment button in the email composition window and click on it. Select the saved sample cover letter from your computer and click "Open."
- Confirm attachment: Verify that the sample cover letter has been added as an attachment to the email.
- Send the email: Once the attachment is verified, you can send the email to the recipient.
Email Etiquette for Cover Letter Attachments
Question: What are the best practices for sending a cover letter attachment in an email?
Answer: When sending a cover letter attachment in an email, observe these etiquette guidelines:
- Use a professional email address: Ensure that you send the email from an email address that reflects your professional identity.
- Keep the email subject line concise and clear: State the purpose of the email, such as "Application for [Job Title] with Sample Cover Letter."
- Personalize the email body: Write a brief and tailored message that introduces yourself and explains why you are attaching the sample cover letter.
- Proofread before sending: Carefully review the email’s content, including the attachment, for any errors before sending it.
Formatting a Sample Cover Letter Attachment
Question: How should I format my sample cover letter attachment?
Answer: To ensure professional presentation and ease of review, format your sample cover letter attachment as follows:
- File type: Save the cover letter as a PDF or Word document, as these are widely accepted and compatible formats.
- File name: Use a clear and descriptive file name, such as "YourName_SampleCoverLetter."
- Font and size: Opt for a professional font, such as Times New Roman or Arial, with a font size of 11 or 12 points.
- Margins: Set margins of one inch on all sides of the document.
- Line spacing: Use single or 1.15 line spacing for readability.
- Alignment: Align the text left and ensure proper spacing between paragraphs.
Hey there! Thanks for sticking with me until the end. I hope you found this article helpful for your job application writing endeavors. Remember, a well-crafted cover letter is all about showcasing your skills, highlighting your experience, and showing that you’re the perfect fit for the role. Anyway, keep an eye out for more tips and tricks from me in the future. Until next time, keep on rocking those applications!