Cover Letter Email Attachment: How to Write and Attach a Professional Cover Letter
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The subject of cover letter email attachments is a crucial aspect of the job application process, intersecting with elements such as job seekers, recruiters, email clients, and email etiquette. Cover letters are a vital component of job applications, conveying the job seeker’s qualifications and interest in the position. Email clients play a significant role in managing attachments, ensuring compatibility with various formats and file sizes. Recruiters rely on email attachments to evaluate cover letters effectively, making their presentation and readability vital. Adhering to email etiquette, including clear subject lines and appropriate file formats, enhances the chances of a cover letter email attachment reaching its intended recipient and conveying the job seeker’s message effectively.
The Anatomy of the Perfect Cover Letter Email Attachment
There are three basic elements to the perfect cover letter email attachment:
- The File Name: This should be your name, followed in most cases by the word "cover letter" and then the date. So, for example, if your name is John Smith and you’re applying for a job on March 8, 2023, your cover letter file name should be: "John Smith Cover Letter 030823".
- The File Format: Your cover letter should be in PDF format. This is the most universally accepted file format, and it ensures that your letter will look the same on any computer or device.
- The File Size: Your cover letter file size should be no larger than 2 MB. This is the maximum file size that most email providers allow.
Formatting Your Cover Letter
Your cover letter should be formatted in a standard business letter format. This means that it should have a one-inch margin on all sides, a left-aligned body, and a single-spaced body. Your font should be easy to read, such as Arial, Calibri, or Times New Roman. The font size should be 12 points.
Content of Your Cover Letter
The content of your cover letter should be tailored to the specific job you’re applying for. However, there are some general tips that you can follow:
- Start with a strong opening sentence that grabs the reader’s attention.
- In the first paragraph, introduce yourself and state the position you’re applying for.
- In the second paragraph, highlight your skills and experience that are most relevant to the job.
- In the third paragraph, explain why you’re interested in the job and the company.
- Close with a call to action, such as asking for an interview.
Use a strong file name and make sure your attachment follows the appropriate formatting rules. The Content of your cover letter should be custom-made to fit the job you are applying for by highlight your most important skills that will impress your reader.
Good luck!
Element | Description |
---|---|
File Name | Your name, followed by “cover letter” and the date |
File Format | |
File Size | No larger than 2 MB |
7 Cover Letter Email Attachment Examples
Requesting Application Feedback
Dear [Hiring Manager’s Name],
I am writing to follow up on my application for the [Position Name] position that I submitted on [Date]. I am very interested in this opportunity and believe that my skills and experience would make me a valuable addition to your team.
I have attached my cover letter and resume for your review. I would be grateful if you could take a few moments to provide me with feedback on my application. Any insights you could share would be greatly appreciated.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Submitting a Portfolio or Additional Materials
Dear [Hiring Manager’s Name],
I am writing to submit additional materials in support of my application for the [Position Name] position. I have attached my portfolio, which includes samples of my work from both my previous roles and personal projects.
I believe that my portfolio demonstrates my skills and abilities in [list of skills]. I am confident that I can leverage these skills to contribute to the success of your team.
I would welcome the opportunity to discuss my portfolio and qualifications further. Please let me know if you have any questions or would like to schedule an interview.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Highlighting a Specific Qualification
Dear [Hiring Manager’s Name],
I am writing to highlight a specific qualification that I possess for the [Position Name] position. As you will see in my attached cover letter, I have extensive experience in [specific skill or qualification].
I believe that my expertise in this area would be a valuable asset to your team. I am confident that I can use my skills to [list of how skills can benefit the company].
I would welcome the opportunity to discuss my qualifications further. Please feel free to contact me at your earliest convenience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Following Up on a Previous Inquiry
Dear [Hiring Manager’s Name],
I am writing to follow up on my previous inquiry regarding the [Position Name] position. I submitted my application on [Date] and have not yet heard back.
I am very interested in this opportunity and believe that my skills and experience would be a valuable addition to your team. I have attached my cover letter and resume for your review.
Would you be able to provide me with an update on the status of my application? I would appreciate the opportunity to discuss my qualifications further.
Thank you for your time and consideration.
Best Regards,
[Your Name]
Requesting a Reference Letter
Dear [Reference’s Name],
I hope this email finds you well.
I am writing to ask if you would be willing to provide me with a reference letter for my application for the [Position Name] position at [Company Name].
I worked under your supervision at [Previous Company Name] for [Number] years. During that time, I was responsible for [List of responsibilities].
I believe that you would be able to provide a strong recommendation regarding my skills and abilities. Any support that you can offer would be greatly appreciated.
I have attached my cover letter and resume for your reference. Please let me know if you have any questions or need any additional information.
Thank you for your time and consideration.
Best Regards,
[Your Name]
Submitting a Cover Letter that is Different from Resume
Dear [Hiring Manager’s Name],
I am writing to apply for the [Position Name] position at [Company Name]. I am confident that my skills and experience make me a strong candidate for this role.
Although my resume provides an overview of my qualifications, I felt it was important to write a separate cover letter to highlight the unique ways my experiences have prepared me for this position.
In my attached cover letter, I provide specific examples of how I have [list of accomplishments]. I believe that these examples demonstrate my ability to contribute to your team.
I would welcome the opportunity to discuss my qualifications further. Please feel free to contact me at [Your Phone Number] or [Your Email Address].
Thank you for your time and consideration.
Sincerely,
[Your Name]
Thanking the Hiring Manager for their Time
[Hiring Manager’s Name],
I wanted to take a moment to thank you for taking the time to review my application for the [Position Name] position. I am very excited about this opportunity and believe that my skills and experience would be a valuable addition to your team.
I have attached my cover letter and resume for your reference. I have also included a link to my portfolio, which contains samples of my work.
I would welcome the opportunity to discuss my qualifications further. Please feel free to contact me at [Your Phone Number] or [Your Email Address].
Thank you again for your time and consideration.
Sincerely,
[Your Name]
What is the proper way to attach a cover letter in an email?
When attaching a cover letter to an email, it is best to save the letter as a PDF file. This will ensure that the formatting of the letter is preserved, regardless of the email client or device the recipient is using.
When attaching the file, be sure to give it a clear and concise name. For example, “John Doe Cover Letter.PDF” would be a good file name. This will make it easy for the recipient to identify the file and open it.
In the body of the email, be sure to mention that you have attached your cover letter. This will help to ensure that the recipient does not overlook the attachment.
How should I format my email to make it stand out from the crowd?
When formatting your email, there are a few things you can do to make it stand out from the crowd.
First, use a clear and concise subject line. The subject line should give the recipient a good idea of what the email is about, and it should be short enough to skim. For example, “Application for Marketing Manager Position” would be a good subject line.
Next, use a professional font and font size. The font should be easy to read, and the font size should be large enough to be easily visible. Avoid using fancy or decorative fonts, as these can be difficult to read.
Finally, keep your email brief and to the point. The recipient should be able to get the gist of your email within a few seconds of scanning it. Avoid using long paragraphs or blocks of text.
What are the most common mistakes to avoid when writing a cover letter?
There are a few common mistakes that you should avoid when writing a cover letter. These include:
• Using a generic cover letter. Your cover letter should be tailored to each specific job application. Take the time to read the job description and highlight the skills and experience that are most relevant to the position.
• Making grammatical or spelling errors. Proofread your cover letter carefully before submitting it. Even a small error can make you look unprofessional.
• Being too informal. Your cover letter should be professional and respectful. Avoid using slang or colloquialisms.
• Being too long. Your cover letter should be brief and to the point. Keep it to one page, or two at most.
Thanks for taking the time to read our guide on cover letter email attachments! We hope you found it helpful and informative. If you have any questions, please don’t hesitate to leave a comment below. In the meantime, be sure to check back often for more great career advice.