Personal Reason Resignation Letter Email: A Guide to Crafting a Resignation Email for Personal Reasons
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Resignation letters, personal reasons, email format, and professional communication are essential elements of a well-crafted personal reason resignation letter email. These letters serve as formal notifications to employers of an employee’s decision to leave their position for personal reasons. They differ from other resignation letters in that they focus on personal circumstances rather than job-related factors.
Best Structure for Resignation Letter Citing Personal Reasons
When it’s time to leave your job for personal reasons, composing a professional and informative resignation letter is crucial. Here’s a suggested structure to help you craft an effective email:
Salutation
Begin with a formal salutation, typically "Dear [Manager’s Name]".
Statement of Resignation
Clearly state your intention to resign, including your position and last day of employment. For example:
"I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day]."
Reason (Optional)
While it’s not always necessary to provide a reason for your resignation, if you feel comfortable sharing it, you can briefly mention your personal reasons. Keep it concise and professional, and avoid going into excessive detail.
Gratitude (Optional)
If desired, express your gratitude for the opportunity and support you’ve received at the company. This shows appreciation and leaves a positive impression.
Support and Transition
Offer to help with the transition process, such as training your replacement or completing any outstanding projects.
Next Steps
Indicate what you will do regarding company property, such as returning your laptop or keys.
Table of Contents: Department Responsibilities
If you held multiple responsibilities within different departments, consider creating a table to provide a clear overview of your tasks.
| Department | Responsibilities |
|---|---|
| Marketing | Managed social media campaigns, created email newsletters |
| Sales | Conducted client calls, generated leads |
| Operations | Processed orders, managed inventory |
Confidentiality and Non-Disclosure
Assure the company that you will maintain confidentiality and honor any non-disclosure agreements.
Contact Information
Provide your updated contact information, including your email address and phone number, in case the company needs to reach you in the future.
Closing
End with a professional closing, such as "Sincerely" or "Best regards," followed by your name.
7 Personal Reason Resignation Letter Email Examples
Example 1: Pursuing Personal Development
Dear [Manager’s name],
I would like to inform you of my decision to resign from my position as [Your position] effective [Your last date of employment]. This was not an easy decision, but after careful consideration, I have decided to pursue personal development opportunities that align with my long-term career goals.
During my time at [Company name], I have learned and grown both professionally and personally. I am grateful for the experiences and guidance I have received. I wish you and the company all the best in the future.
Sincerely,
[Your name]
Example 2: Family Obligations
Dear [Manager’s name],
I am writing to inform you of my decision to resign from my position as [Your position], effective [Your last date of employment]. This decision weighs heavily on me, but it is driven by unforeseen family obligations that require my undivided attention at this time.
My family has always been my top priority, and I am committed to supporting them during this challenging period. I have given this matter much thought and believe that it is in the best interest of both myself and the company for me to step down from my role.
I want to express my sincere gratitude for the opportunities and support I have received during my time here. I will always cherish the time I have spent with this company and its exceptional people.
Sincerely,
[Your name]
Example 3: Health Reasons
Dear [Manager’s name],
It is with regret that I must inform you of my decision to resign from my position as [Your position], effective [Your last date of employment]. This decision has been made after much careful consideration and is primarily due to ongoing health issues that require my attention and care.
My health has been a source of concern for some time, and I have consulted with my doctor who has advised me to prioritize my well-being. I have made the difficult decision to take some time off to focus on my recovery.
I am deeply grateful for the support and understanding I have received from you and the company during my time here. I wish you and the team all the best in the future.
Sincerely,
[Your name]
Example 4: Relocation
Dear [Manager’s name],
I am writing to inform you of my decision to resign from my position as [Your position], effective [Your last date of employment]. This was a difficult decision for me, but it is driven by my impending relocation to [New location].
My family and I are moving to [New location] to be closer to my aging parents. This relocation will require me to make significant lifestyle adjustments, including finding a new home, school for my children, and a new support system. Given these factors, I do not believe I can continue to fulfill my responsibilities at the company to the best of my ability.
I want to thank you for the opportunities and support I have received during my time here. I will always remember my experiences with fondness.
Sincerely,
[Your name]
Example 5: Career Change
Dear [Manager’s name],
I am writing to inform you of my decision to resign from my position as [Your position], effective [Your last date of employment]. This decision has not been made lightly and has come after much thought and reflection.
During my time at [Company name], I have gained valuable skills and experience that I am deeply grateful for. However, I have realized that my career goals have shifted and I am now seeking opportunities that align more closely with my passions.
I understand that my departure may create some inconvenience, and I want to assure you that I will do everything in my power to ensure a smooth transition during my remaining time with the company.
Sincerely,
[Your name]
Example 6: Retirement
Dear [Manager’s name],
With a mixture of excitement and nostalgia, I am writing to inform you of my decision to retire from my position as [Your position], effective [Your last date of employment].
After many years of dedicated service to [Company name], I have decided it is time for me to embark on a new chapter in my life. I have spent countless hours working alongside exceptional colleagues and am forever grateful for the experiences and opportunities I have had here.
I am confident that the team will continue to thrive and I wish you and the company all the best in the future. Thank you for everything.
Sincerely,
[Your name]
Example 7: Starting a New Business
Dear [Manager’s name],
It is with great excitement that I am writing to inform you of my decision to resign from my position as [Your position], effective [Your last date of employment]. This was a difficult decision for me, but I have decided to pursue my entrepreneurial ambitions and start my own business.
I have always been passionate about [Your business idea] and I believe that now is the right time to make my dream a reality. I am confident that my experiences and skills gained at [Company name] will be invaluable as I embark on this new journey.
I want to express my sincere gratitude for the support and guidance you have provided me with during my time here. I wish you and the company continued success.
Sincerely,
[Your name]
What is the purpose of a personal reason resignation letter email?
A personal reason resignation letter email is a formal communication sent by an employee to their employer to announce their resignation from a position. It typically includes the employee’s resignation date, a brief statement expressing their gratitude for the opportunity to work for the company, and a professional closing. The purpose of this letter is to provide the employer with official notice of the employee’s departure and to establish a professional and amicable transition for both parties.
And that’s all there is to it! I hope this guide has helped you write a perfect personal reason resignation letter email. If you have any other questions, feel free to check out my other articles or leave a comment below. Thanks for reading, and see you next time!