Leaving Company Letter Email: The Perfect Way to Say Goodbye and Move On
Source albertaauthor.blogspot.com
Structure of a Letter of Resignation Email
To ensure a professional and clear resignation letter, consider following this structure:
[1. Header]
- Include your name, email address, and phone number in the header.
[2. Date]
- Specify the date you are writing the letter.
[3. Recipient]
- Address the letter to your manager or HR representative with their name, title, and department.
[4. Introduction]
Begin with a clear statement of your resignation, stating:
- Your last date of employment.
- Your appreciation for the opportunity to work at the company.
[5. Body Paragraph]
Express your reasons for leaving concisely and professionally.
- Consider mentioning your future plans or goals if appropriate.
- Offer to assist with the transition during your notice period.
[6. Appreciation Statement]
Reiterate your gratitude for the experience and support you have received and wish the company well.
[7. Signature]
Type your full name below the body of the letter.
[8. Format]
- Use formal language and avoid slang or informal terms.
- Keep it brief and to the point, typically within one or two paragraphs.
- Proofread carefully before sending.
[Example Template]
| Section | Content |
|---|---|
| Header | [Your Name] [Your Email Address] [Your Phone Number] |
| Date | May 10, 2023 |
| Recipient | [Manager’s Name] [Manager’s Title] [Department Name] |
| Introduction | Dear [Manager’s Name], I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name]. My last day of employment will be June 10, 2023. I appreciate the opportunity to work at [Company Name] and am grateful for the support and guidance I have received. |
| Body Paragraph | During my time here, I have gained valuable experience and made meaningful connections. I am excited to pursue a new opportunity that aligns with my personal goals. |
| Appreciation Statement | Thank you again for the unforgettable experience. I wish you and the company all the best in the future. |
| Signature | Sincerely, [Your Name] |
Sample Leaving Company Letter Emails
Unique Example:
Thanks for the Opportunity, but I’m Ready for a New Adventure
I hope this email finds you well. I am writing to inform you of my decision to resign from my position as [Your Position] with [Company Name], effective [Your Last Day of Employment].
This decision has not been made lightly. I have thoroughly enjoyed my time at [Company Name] and am grateful for the opportunities and experiences I have gained during my tenure. I have learned a tremendous amount and have developed valuable skills that I will carry with me throughout my career.
However, after much deliberation, I have realized that it is time for me to embark on a new chapter in my life. I am excited to explore new challenges and horizons and believe that this decision is the best step forward for my personal and professional growth.
I want to express my sincere appreciation for your support and guidance over the past [Number] years. Your mentorship has been invaluable, and I will always cherish the time we have spent together.
I am committed to ensuring a smooth transition during my departure. I will do everything I can to assist in the handover of my responsibilities and ensure a seamless continuation of operations.
Thank you again for the amazing experience I have had at [Company Name]. I wish you and the company all the best in the future.
Sincerely,
[Your Name]
Reason: Family Obligations
I am writing to inform you of my decision to resign from my position as [Your Position] with [Company Name], effective [Your Last Day of Employment].
This decision has been made due to unforeseen family obligations that require my full attention and support. I will be relocating to [City] to care for a family member who is in need of medical assistance.
While I am deeply saddened to leave [Company Name], I believe that this is the best decision for my family during this time. I am grateful for the opportunities and support I have received here and will always cherish my experience with the team.
I am committed to ensuring a smooth transition during my departure and will do everything I can to assist in the handover of my responsibilities.
Thank you for your understanding and support. I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Name]
Reason: Pursuing Higher Education
I am writing to express my deep gratitude for the past [Number] years I have spent at [Company Name] and to inform you of my decision to resign from my position as [Your Position], effective [Your Last Day of Employment].
After much thought and consideration, I have decided to pursue a Master’s degree in [Your Field of Study] at [University Name]. This has been a dream of mine for a long time, and I believe that it is the right time for me to take this next step in my career.
While it is difficult for me to leave [Company Name], I am excited about the opportunities that lie ahead. I am confident that the skills and experience I have gained during my time here will serve me well in my future endeavors.
I am committed to ensuring a smooth transition during my departure and will do everything I can to assist in the handover of my responsibilities.
Thank you again for the incredible experience and invaluable support I have received at [Company Name]. I will always treasure my time here and wish you and the company all the best in the future.
Sincerely,
[Your Name]
Reason: Relocation
I hope this email finds you well. I am writing to inform you of my decision to resign from my position as [Your Position] with [Company Name], effective [Your Last Day of Employment].
I have recently made the difficult decision to relocate to [City] for personal reasons. Unfortunately, this will make it impossible for me to continue in my current role.
I have thoroughly enjoyed my time at [Company Name] and am grateful for the opportunities and experiences I have gained during my tenure. I have learned a great deal and have developed strong relationships with my colleagues.
I am committed to ensuring a smooth transition during my departure and will do everything I can to assist in the handover of my responsibilities.
Thank you for your understanding and support. I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Name]
Reason: Resignation for Better Opportunity
I am writing to inform you of my decision to resign from my position as [Your Position] with [Company Name], effective [Your Last Day of Employment].
This decision has been a difficult one, but I have accepted a new position at [New Company Name] that offers a unique opportunity for growth and advancement in my career.
I have enjoyed my time at [Company Name] immensely and am grateful for the support and guidance I have received during my tenure. I have learned a great deal and have developed valuable skills that I will carry with me in my future endeavors.
I am committed to ensuring a smooth transition during my departure and will do everything I can to assist in the handover of my responsibilities.
Thank you again for the incredible experience I have had at [Company Name]. I wish you and the company all the best in the future.
Sincerely,
[Your Name]
Reason: Retirement
I hope this email finds you well. I am writing to inform you of my decision to retire from my position as [Your Position] with [Company Name], effective [Your Last Day of Employment].
This decision has been a long time in the making, and I am excited to embark on this new chapter in my life. I have dedicated [Number] years of my career to [Company Name], and I am proud of the contributions I have made during my tenure.
I have thoroughly enjoyed my time here and am grateful for the opportunities and experiences I have gained. I have learned a great deal, developed strong relationships with my colleagues, and grown both professionally and personally.
While I am looking forward to retirement, I will miss the camaraderie and challenges of working at [Company Name]. I wish you and the company all the best in the future.
Thank you again for the amazing experience I have had here.
Sincerely,
[Your Name]
Reason: Health Reasons
I hope this email finds you well. I am writing to inform you of my decision to resign from my position as [Your Position] with [Company Name], effective [Your Last Day of Employment].
Unfortunately, I have been diagnosed with a health condition that requires my immediate attention and treatment. This decision has been made after careful consideration and consultation with my healthcare providers.
I have enjoyed my time at [Company Name] immensely and am grateful for the support and understanding I have received during my tenure. I have learned a great deal and have developed valuable skills that I will carry with me in my future endeavors.
I am committed to ensuring a smooth transition during my departure and will do everything I can to assist in the handover of my responsibilities.
Thank you again for the incredible experience I have had at [Company Name]. I wish you and the company all the best in the future.
Sincerely,
[Your Name]
How to Write a Leaving Company Letter Email
What should I include in my leaving company email?
A leaving company email should include the following information:
- Subject line: State that you’ll be resigning from your position at the company.
- Body: Thank your manager and colleagues for their support, express your gratitude for your experience, and confirm your last date of employment.
- Closing: End with a polite and professional tone, such as "Sincerely" or "Best regards."
How do I write a formal leaving company email?
Use formal language and a professional tone throughout your email. Include a header with your name, contact information, and the date. In the body of the email, clearly state your intention to resign and provide your last date of employment. Thank your manager and colleagues for their support and express your gratitude for your experience. End the email with a polite closing, such as "Sincerely" or "Best regards."
What should I avoid saying in my leaving company email?
Avoid being negative or critical of the company. Instead, focus on expressing your gratitude for your experience. Keep your email brief and to the point, and avoid including personal or irrelevant information. Be sure to proofread your email carefully for any errors before sending it.
Alright folks, that’s all for today’s email etiquette lesson. I hope this little guide has been helpful in navigating the often-confusing world of leaving company emails. Remember, it’s all about being polite, professional, and direct while keeping it personal and sincere. Thanks for reading, and be sure to drop by again for more tips and tricks on how to navigate the professional world like a pro!