The Ultimate Guide to Internship Resignation Email Samples
Source www.allbusinesstemplates.com
Internship resignation email samples are professional documents used by interns to communicate their decision to end their internship early. These emails typically include a formal salutation, a clear statement of resignation, an explanation for the departure (optional), an expression of gratitude, and a closing with contact information. The purpose of an internship resignation email sample is to provide guidance and inspiration for interns who need to write an effective and professional email to inform their supervisor of their decision to resign from their internship.
How to Write an Internship Resignation Email with Impact
Leaving an internship can be a bittersweet experience. You’ve gained valuable skills, made connections, and contributed to the team. But it’s time to move on to the next chapter in your career. When it comes to resigning from your internship, it’s important to do it professionally and gracefully.
Here are the key elements of an effective internship resignation email:
1. Clear and Concise Expression
- State your intent to resign from the internship in the first sentence.
- Provide your last date of employment.
- Keep the email brief and to the point.
2. Express Gratitude
- Thank your supervisor and colleagues for the opportunity.
- Highlight specific experiences or skills you’ve gained.
- Express your appreciation for their guidance and support.
3. Suggest a Smooth Transition Plan
- Offer to help train your replacement or document your current tasks.
- Suggest any suggestions to ensure a smooth handover.
- Be willing to provide support after your departure.
4. Proofread before Sending
- Check for grammar, spelling, and punctuation errors.
- Make sure the email is well-written and professional.
- Ask a colleague or friend to review it before sending.
| Formal | Informal |
|---|---|
| Dear [Supervisor’s Name], | Hi [Supervisor’s Name], |
| I am writing to formally tender my resignation from my internship position at [Company Name]. My last date of employment will be [Date]. | I’m writing to let you know that I’ll be resigning from my internship at [Company Name], with my last day being [Date]. |
| I would like to express my sincere gratitude for the opportunity to intern at [Company Name]. | I want to say thank you so much for the opportunity to intern at [Company Name]. |
| During my time here, I have gained valuable experience and skills that I will carry with me throughout my career. | I’ve learned a ton during my time here, and I’ll be forever grateful for the experience. |
| I am happy to assist with the transition in any way possible, and I wish you and the team all the best in the future. | I’m happy to help out in any way I can before I leave, and I wish you and the team all the best. |
| Thank you again for the incredible experience. | Thanks again for everything. |
| Sincerely, | Cheers, |
| [Your Name] | [Your Name] |
7 Internship Resignation Email Samples for Different Reasons
Heading: Expressing Gratitude
Dear [Manager’s Name],
I am writing to express my sincerest gratitude for the opportunity to intern at [Company Name] for the past [Number] months. I have gained invaluable experience and knowledge during my time here, and I am grateful for the support and guidance I have received from you and the entire team.
However, I have recently received an offer for a full-time position at another organization that aligns more closely with my long-term career goals. After careful consideration, I have decided to accept this offer.
I want to thank you again for the incredible experience I have had at [Company Name]. I wish you and the team all the best in the future.
Sincerely,
[Your Name]
Heading: Pursuing Academic Endeavors
Dear [Manager’s Name],
I hope this email finds you well.
I am writing to regretfully inform you that I will need to resign from my internship position at [Company Name] effective [Date]. This decision weighs heavily on me, as I have thoroughly enjoyed my time here and the valuable experience I have gained.
Unfortunately, I have recently been accepted into a full-time master’s program at [University Name], which will begin in [Month]. I am excited about this opportunity to further my education, but it will require my full attention and commitment.
I want to express my sincere gratitude for the mentorship and support I have received during my internship. I have learned a great deal and made valuable connections that will undoubtedly benefit me in my future career.
I wish you all the best in the future, and I hope to stay in touch.
Sincerely,
[Your Name]
Heading: Personal Reasons
Dear [Manager’s Name],
I hope this finds you well.
I am writing to inform you of my decision to resign from my internship position at [Company Name], effective [Date]. This was not an easy decision, but it is one that I have made after careful consideration.
Due to unforeseen personal circumstances, I am no longer able to commit the time and effort required to fulfill the expectations of the internship role. I deeply regret any inconvenience this may cause.
I want to express my sincere gratitude for the opportunity to work at [Company Name]. The experience I have gained here has been invaluable, and I appreciate the support and guidance I have received from you and the team.
I wish you and the company all the best in the future.
Sincerely,
[Your Name]
Heading: Medical Reasons
Dear [Manager’s Name],
I hope this email finds you well.
I am writing with regret to inform you that I will need to resign from my internship position at [Company Name] effective immediately. This decision is due to unforeseen medical reasons that require my full attention and focus.
I have enjoyed my time at [Company Name] immensely and have gained invaluable experience and knowledge. I am grateful for the opportunity to have worked alongside such a supportive and talented team.
I wish you and the company all the best in the future. I hope to stay in touch and perhaps explore future opportunities when my health permits.
Sincerely,
[Your Name]
Heading: Family Obligations
Dear [Manager’s Name],
Please accept this email as my resignation from my internship position at [Company Name], effective [Date].
This was not an easy decision, but I have recently been faced with unexpected family obligations that require my immediate attention and support. I must prioritize my family’s needs at this time.
I am grateful for the opportunity to have interned at [Company Name]. I have gained valuable experience and skills, and I appreciate the guidance and support I have received.
I wish you and the team all the best in the future. I hope to stay in touch and perhaps explore future opportunities once my family situation stabilizes.
Sincerely,
[Your Name]
Heading: Exploring Other Opportunities
Dear [Manager’s Name],
I hope this email finds you well.
After much deliberation, I have decided to resign from my internship position at [Company Name] effective [Date]. This decision was not made lightly, as I have greatly valued my time here.
During my internship, I have gained valuable experience and insights into the industry. I am grateful for the opportunity to have worked on such challenging and rewarding projects. However, I am eager to explore other opportunities that are a better fit for my current career goals.
I want to thank you for the mentorship and support you have provided. I wish you and the team all the best in the future.
Sincerely,
[Your Name]
Heading: Relocation
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my internship position at [Company Name], effective [Date]. This decision comes with mixed emotions, as I have thoroughly enjoyed my time here.
Unfortunately, I have recently been offered a full-time position in another city, which requires me to relocate. After careful consideration, I have decided to accept this offer as it aligns closely with my long-term career aspirations.
I want to express my sincere gratitude for the opportunity to intern at [Company Name]. The experience I have gained here has been invaluable, and I will cherish the knowledge and connections I have made.
I wish you and the team all the best in the future. I hope to stay in touch and perhaps explore future opportunities if our paths cross again.
Sincerely,
[Your Name]
Writing an Internship Resignation Email Sample
What should an internship resignation email include?
An internship resignation email should include a clear statement of your intent to resign, your last date of employment, and a brief expression of gratitude for the opportunity. You may also want to provide a brief explanation for your departure and offer to assist with the transition.
How do I properly format an internship resignation email?
Use a formal business email format, including your name and contact information in the header, and the recipient’s name and contact information in the salutation. Use clear and concise language throughout the body of the email, and proofread carefully before sending.
What are some tips for writing an effective internship resignation email?
Be polite and professional in your tone, and express your appreciation for the opportunity. Clearly state your last date of employment to avoid confusion. If possible, provide a brief explanation for your departure, and offer to assist with the transition. Proofread carefully before sending to ensure there are no errors.
Thanks a bunch for dropping by and checking out our internship resignation email sample! We hope it was helpful, and if you’ve got any more questions, don’t be shy—shoot us an email. We’re always here to help. And hey, while you’re here, don’t forget to take a peek around the rest of our blog. We’ve got a treasure trove of internship-related tips, tricks, and advice. See you later, intern extraordinaire!