How to Send a Cover Letter Email: The Ultimate Guide

Sending a cover letter email is an important part of any job application. It is a way to introduce yourself to the employer and highlight your qualifications for the position. A well-written cover letter can make a strong impression and help you stand out from other candidates. The format of a cover letter email should be professional and include a clear subject line. The body of the email should be brief and to the point, highlighting your most relevant skills and experience. It is also important to proofread your email carefully before sending it.

Structuring Your Cover Letter Email

Greetings

Start your email with a professional greeting, such as “Dear [Hiring Manager Name]” or “To whom it may concern.” If you don’t know the hiring manager’s name, you can try to find it on the company website or LinkedIn.

Introduction

• State the position you are applying for.
• Briefly explain why you are interested in the role.
• Mention how you found out about the opening.

Body Paragraphs

• **Highlight your relevant skills and experience.** Focus on the qualifications that are most relevant to the job you are applying for. Use specific examples to illustrate your skills and accomplishments.
• **Explain how your skills and experience can benefit the company.** Show how your skills and experience can help the company achieve its goals.
• **Quantify your accomplishments.** Whenever possible, use numbers to quantify your accomplishments. This will help to demonstrate the impact of your work.

Call to Action

End your cover letter with a call to action. This could be a request for an interview, a meeting, or a phone call. Thank the hiring manager for their time and consideration.

General Formatting Tips

• Use a professional font, such as Times New Roman, Arial, or Calibri.
• Use a font size of 12 points.
• Single-space your cover letter.
• Use left-justified margins.
• Proofread your cover letter carefully before you send it.

Sample Cover Letter Email Template

Professional Cover Letter Email Samples

Unique Example: Expressing Enthusiasm and Alignment

<section class="examples">
Hello [Hiring Manager Name],

I am thrilled to submit my application for the [Position Name] role at [Company Name]. As a seasoned professional with [Number] years of experience in [Relevant Field], I am confident that my skills and expertise align seamlessly with your company's needs.

Your organization's commitment to [Values] and its reputation for [Accomplishments] deeply resonate with my professional aspirations. I am eager to contribute my talents to your team and drive meaningful results for the company.
</section>

Example 2: Referencing a Specific Job Listing

<section class="examples">
Dear [Hiring Manager Name],

I am writing to express my interest in the [Position Name] position advertised on [Website/Platform]. With my [Number] years of experience in [Relevant Field] and my demonstrated proficiency in [Skills], I believe I possess the necessary qualifications to excel in this role.

I have been consistently successful in [Accomplishments] and I am confident that I can leverage my expertise to make a valuable contribution to [Company Name].
</section>

Example 3: Highlighting Qualifications and Experience

<section class="examples">
Dear [Hiring Manager Name],

I am excited to submit my application for the [Position Name] role at [Company Name]. As a highly skilled [Relevant Field] professional with over [Number] years of experience, I have developed a proven track record of success in [Accomplishments].

My expertise includes:
<ul>
<li>[Skill 1]</li>
<li>[Skill 2]</li>
<li>[Skill 3]</li>
</ul>

I am eager to apply my skills to contribute to the growth and success of [Company Name].
</section>

Example 4: Seeking an Informational Interview

<section class="examples">
Dear [Hiring Manager Name],

I am writing to request an informational interview to learn more about the [Position Name] role and [Company Name]. I am a [Relevant Field] professional with [Number] years of experience, and I am eager to explore potential opportunities aligned with my skills and career aspirations.

I am particularly interested in [Specific Area of Interest] and would welcome the chance to discuss how my background and experience might fit into your team.
</section>

Example 5: Following Up After an Application

<section class="examples">
Dear [Hiring Manager Name],

I hope this email finds you well. I am writing to follow up on my application for the [Position Name] position at [Company Name].

I submitted my application on [Date] and I am very interested in the opportunity to join your team. I have carefully reviewed the job description and I believe that my skills and experience align closely with the requirements of the role.

I am available for an interview at your earliest convenience. Thank you for your time and consideration.
</section>

Example 6: Thanking for an Interview

<section class="examples">
Dear [Hiring Manager Name],

I am writing to thank you for taking the time to interview me for the [Position Name] position at [Company Name] on [Date].

I thoroughly enjoyed our conversation and was very impressed with the company's mission and values. I am excited about the prospect of working with such a dedicated and innovative team.

I am confident that my skills and experience would be a valuable asset to your organization, and I am eager to contribute to [Company Name]'s continued success.
</section>

Example 7: Expressing Interest After a Career Fair

<section class="examples">
Dear [Hiring Manager Name],

I hope this email finds you well. I am writing to express my interest in the [Position Name] position at [Company Name] after attending the recent career fair.

I was very impressed with your company's presentation and the opportunities that you offer. My background in [Relevant Field] and my skills in [Skills] are a perfect match for the requirements of the role.

I am eager to learn more about this position and how I can contribute to [Company Name]. I am available for an interview at your earliest convenience.
</section>

How to Send a Cover Letter Email

How do I format the subject line of a cover letter email?

The subject line should be concise and informative, summarizing the position you are applying for and your name. For example: "Application for Marketing Manager Position – John Smith."

What should I include in the body of a cover letter email?

The body of the email should include a formal salutation, a brief introduction expressing your interest in the position, a concise summary of your relevant skills and experience, and a closing paragraph expressing your enthusiasm and desire to learn more.

How do I attach a cover letter and resume to an email?

To attach a cover letter and resume to an email, click on the "Attach" button in your email client. Select the files you want to attach and click "Open." The files will be attached to the email and appear as icons below the body of the email.

That’s all there is to it, folks! Thanks for sticking with me through the ups and downs of email cover letter etiquette. Remember, the goal is to make a great impression and stand out from the crowd. So, keep your tone professional, proofread carefully, and don’t forget to hit that send button with confidence. If you’ve got any more cover letter questions, feel free to swing by later and check out my other articles. Until then, keep on crushing it!