Follow Up Letter Email After Interview: Presenting Your Perfect Resume
Source projectopenletter.com
How to Craft an Effective Follow-Up Email After an Interview
After you’ve given an interview, it’s important to send a follow-up email to thank the interviewer and reiterate your interest in the position.
Here’s a breakdown of the best structure for a follow-up email:
1. Subject Line: Keep it Concise and Relevant
- Include the position you applied for.
- Mention the company name.
- Example: Thanks for Interview for Marketing Manager at ABC Company
2. Salutation: Use the Interviewer’s Name
If you can’t remember their name, you can check your email or the company website.
3. Paragraph 1: Express Gratitude
Thank the interviewer for their time and consideration. Mention the specific interview date and time.
4. Paragraph 2: Reiterate Your Interest and Skills
- Restate your enthusiasm for the position.
- Highlight specific skills and experiences that relate to the job description.
5. Paragraph 3 (Optional): Address Concerns or Questions
If there were any areas of concern or questions during the interview, you can address them briefly here. Keep it concise and professional.
6. Paragraph 4: Call to Action
politely express your interest in further discussion. You can mention that you’re available for a follow-up interview or to provide additional information if needed.
7. Closing: Be Professional and Respectful
Thank the interviewer again and end with a polite closing, such as “Sincerely” or “Best regards.”
8. Table: Optional for Specific Details
If there are specific details you want to highlight, you can create a table to present them clearly. For example, you can include your skills and experience relevant to the position.
| Skill | Experience |
|---|---|
| Marketing Strategy | Developed and implemented marketing campaigns that increased brand awareness by 25% |
| Content Creation | Created high-quality content that engaged target audiences and generated leads |
Sample Follow-Up Emails After an Interview
Dear [Applicant Name], We Appreciate Your Time!
Thank you for taking the time to interview with us for the position of [Job Title]. We were very impressed with your experience and qualifications, and we enjoyed getting to know you better.
We have a number of other candidates that we are considering, but we will be in touch soon to let you know if you have been selected for a second interview. In the meantime, please do not hesitate to contact us if you have any questions.
Thank you again for your interest in this position. We appreciate your time and consideration.
Sincerely,
[Your Name]
HR Manager
Dear [Applicant Name], We Thank You for Your Patience!
Thank you again for taking the time to interview with us for the position of [Job Title]. We are still in the process of reviewing all of the candidates, and we will be in touch soon to let you know if you have been selected for a second interview.
We understand that this process can be frustrating, and we appreciate your patience. We are working hard to make a decision as quickly as possible.
In the meantime, please do not hesitate to contact us if you have any questions.
Sincerely,
[Your Name]
HR Manager
Dear [Applicant Name], We Recommend That You Reapply!
Thank you again for taking the time to interview with us for the position of [Job Title]. While we were very impressed with your experience and qualifications, we have decided to move forward with other candidates who were a better fit for the role.
However, we were very impressed with your skills and experience, and we would encourage you to apply for other positions with our company in the future.
- We would be happy to keep your resume on file for future openings.
- We would also be happy to provide you with feedback on your interview performance.
- Please feel free to contact us if you have any questions.
Thank you again for your interest in this position. We wish you all the best in your job search.
Sincerely,
[Your Name]
HR Manager
Dear [Applicant Name], We Would Like to Interview You Again!
Thank you again for taking the time to interview with us for the position of [Job Title]. We were very impressed with your experience and qualifications, and we would like to invite you back for a second interview.
The second interview will be held on [Date] at [Time] at [Location]. Please confirm your availability by replying to this email.
We look forward to seeing you again soon.
Sincerely,
[Your Name]
HR Manager
Dear [Applicant Name], We Would Like to Offer You the Job!
We are pleased to offer you the position of [Job Title] with [Company Name].
Your start date will be [Start Date]. You will report to [Manager’s Name].
We are confident that you will be a valuable asset to our team. We look forward to working with you.
Please review the attached job offer letter and sign and return it to us by [Date].
If you have any questions, please do not hesitate to contact us.
Sincerely,
[Your Name]
HR Manager
Dear [Applicant Name], We Would Like to Re-Consider Your Application!
We are writing to you today to let you know that we have decided to re-consider your application for the position of [Job Title].
We were very impressed with your experience and qualifications, and we believe that you would be a valuable asset to our team.
We would like to invite you back for a second interview. The second interview will be held on [Date] at [Time] at [Location]. Please confirm your availability by replying to this email.
We look forward to seeing you again soon.
Sincerely,
[Your Name]
HR Manager
Dear [Applicant Name], We Would Like to Keep You in Mind for Future Positions!
Thank you again for taking the time to interview with us for the position of [Job Title]. While we were very impressed with your experience and qualifications, we have decided to move forward with other candidates who were a better fit for the role.
However, we were very impressed with your skills and experience, and we would like to keep your resume on file for future openings.
We will be sure to contact you if a suitable position becomes available.
In the meantime, we wish you all the best in your job search.
Sincerely,
[Your Name]
HR Manager
What Should Be Included in a Follow-Up Letter After Interview?
The purpose of a follow-up letter after an interview is to thank the interviewer for their time, reiterate your interest in the position, and highlight your key qualifications.
Subject-Predicate-Object Sentences:
- Interviewer gives time for interview.
- Candidate thanks interviewer for time.
- Candidate reiterates interest in position.
- Candidate highlights key qualifications.
Entity-Attributes-Value Sentences:
- Interviewer: Attribute – gives time for interview.
- Candidate: Attribute – thanks interviewer for time.
- Candidate: Attribute – iterates interest in position.
- Candidate: Attribute – highlights key qualifications.
When Should You Send a Follow-Up Letter?
It is generally recommended to send a follow-up letter within 24 hours of your interview. This shows the interviewer that you are genuinely interested in the position and that you value their time.
Subject-Predicate-Object Sentences:
- Candidate sends follow-up letter within 24 hours of interview.
- Follow-up letter shows interest in position.
- Follow-up letter shows value for interviewer’s time.
Entity-Attributes-Value Sentences:
- Candidate: Attribute – sends follow-up letter within 24 hours of interview.
- Follow-up letter: Attribute – shows interest in position.
- Follow-up letter: Attribute – shows value for interviewer’s time.
How Can You Make Your Follow-Up Letter Stand Out?
In order to increase your chances of making a positive impression, you can take the following steps to make your follow-up letter stand out:
- Tailor your letter to the specific position and company.
- Use specific examples to highlight your skills and experience.
- Be professional and concise.
Subject-Predicate-Object Sentences:
- Candidate tailors follow-up letter to position and company.
- Candidate uses specific examples to highlight skills and experience.
- Candidate writes follow-up letter in professional and concise manner.
Entity-Attributes-Value Sentences:
- Candidate: Attribute – tailors follow-up letter to position and company.
- Candidate: Attribute – uses specific examples to highlight skills and experience.
- Follow-up letter: Attribute – is professional and concise.
Thanks so much for taking the time to read my article and follow these simple steps! If you found this helpful, be sure to check back later for more resume tips and tricks. You never know when another job opportunity might come knocking, so stay prepared!