Can I Request a Recommendation Letter? Email Template and Tips
Source prepory.com
Job seekers, hiring managers, and university admissions officers use recommendation letters to evaluate candidates for jobs or academic programs. You can request a recommendation letter by email. A well-written email can help the reader understand why and for which role you are requesting the letter. The email should also provide the reader with the necessary information to write an effective letter.
The Best Structure for a Letter Requesting a Letter of Recommendation
Asking for a letter of recommendation can be daunting, but it’s essential to craft a well-written request to maximize your chances of getting a strong letter.
Key Elements
- Opening Paragraph:
- Introduce yourself and state the purpose of the request.
- Briefly explain your qualifications and accomplishments.
- Body Paragraph:
- Highlight your experience and skills relevant to the job or program you’re applying for.
- Provide specific examples of your work and accomplishments.
- Explain why you believe the person you’re requesting the letter from can provide a strong recommendation.
- Closing Paragraph:
- Thank the individual for their time and consideration.
- State any specific details or requirements for the letter.
Formatting
- Professional Tone: Use formal language and avoid slang or casual expressions.
- Proofreading: Carefully review your letter for spelling and grammar errors before sending it.
- Formatting: Use a clear and easy-to-read font and layout.
Sample Letter Structure
| Can I Request a Letter of Recommendation Email | |
|---|---|
| Subject: | Letter of Recommendation Request for [Your Name] |
| Opening Paragraph: |
|
| Body Paragraph: |
|
| Closing Paragraph: |
|
| Signature and Contact Information: | Your name, email address, and phone number |
Requesting a Recommendation Letter
For a Job Application
Dear [Recipient Name],
I hope this email finds you well.
My name is [Your Name] and I was a [Your Job Title] at [Company Name] from [Start Date] to [End Date]. I am writing to kindly request a recommendation letter for my application to [Position Name] at [Company Name].
During my time at [Company Name], I had the pleasure of working closely with you and was consistently recognized for [Your Accomplishments]. I believe that my skills and experiences would be a valuable asset to [Company Name].
I would be grateful if you could highlight my [Specific Skills or Qualities] in your letter. I have attached my resume for your reference.
I understand that you are busy, so I appreciate you taking the time to consider my request.
Thank you for your support.
Sincerely,
[Your Name]
For a Scholarship or Fellowship Application
Dear Professor [Recipient Name],
I am writing to request a letter of recommendation for my application for the [Scholarship or Fellowship Name] program at [University Name].
I am a [Year] student at [University Name] with a major in [Major]. I have consistently maintained a high GPA of [Your GPA] and have been actively involved in research and extracurricular activities.
- [List of Accomplishments]
I am passionate about [Your Research or Interests] and believe that the [Scholarship or Fellowship] program would provide me with the necessary resources and support to further my studies.
I would be honored if you would consider writing a letter of recommendation for me. I have attached my resume and a copy of my transcript for your reference.
Thank you for your time and consideration.
Sincerely,
[Your Name]
For a Promotion
Dear [Recipient Name],
I hope this email finds you well.
I am writing to request a letter of recommendation for my promotion to [Position Name]. I have been with [Company Name] for [Number] years as a [Your Current Position] and believe that I have consistently exceeded expectations in my role.
- [List of Achievements and Contributions]
I am confident that I have the necessary skills and experience to successfully fulfill the responsibilities of the [Position Name] role. I am eager to take on new challenges and contribute even more to the success of [Company Name].
I would be grateful if you could highlight my [Specific Skills or Qualities] in your letter. I have attached my resume for your reference.
Thank you for your time and consideration.
Sincerely,
[Your Name]
For a Lateral Transfer
Dear [Recipient Name],
I am writing to request a letter of recommendation for my lateral transfer to the [Department Name] department at [Company Name]. I have been with [Company Name] for [Number] years as a [Your Current Position] and am eager to explore new opportunities within the organization.
In my current role, I have consistently exceeded expectations and have developed a strong foundation in [Your Skills and Experience]. I believe that my abilities would be a valuable asset to the [Department Name] team.
I am particularly interested in [Specific Projects or Initiatives] within the [Department Name] department. I am confident that I can quickly learn and contribute to the success of the team.
I would be grateful if you could highlight my [Specific Skills or Qualities] in your letter. I have attached my resume for your reference.
Thank you for your time and consideration.
Sincerely,
[Your Name]
For a Career Change
Dear [Recipient Name],
I am writing to request a letter of recommendation for my career change to [New Industry or Field]. I have been with [Company Name] for [Number] years as a [Your Current Position] and am eager to transition into a new and challenging field.
While my current role has provided me with valuable experience, I am passionate about [New Industry or Field] and believe that my skills and abilities would be well-suited to this new career path.
During my time at [Company Name], I have consistently received positive feedback for my [Specific Skills and Qualities]. I am confident that I can bring these skills to my new role and make a significant contribution to my future organization.
I would be grateful if you could highlight my transferable skills and abilities in your letter. I have attached my resume for your reference.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Can I Request a Recommendation Letter via Email?
Subject: Request for Recommendation Letter
Predicate: You can request a recommendation letter via email.
Object: The request for a recommendation letter can be sent through email.
Subject: Who Can You Request a Recommendation Letter From?
Predicate: You can request a recommendation letter from someone who knows you well professionally.
Object: The person should have a good understanding of your work and your abilities.
Subject: Are There Specific Things to Include in the Email Request?
Predicate: There are specific things you should include in your email request for a recommendation letter.
Object: The request should clearly state the purpose of the letter, the position you’re applying for, and the date by which you need the letter.
Thanks so much for reading! I hope this article has been helpful. If you have any other questions, please feel free to reach out. And be sure to visit again soon for more helpful tips and advice.