Asking for Offer Letter Email Sample: A Guide to Requesting a Written Job Offer
Source templates.rjuuc.edu.np
After you have successfully completed an interview process and received a verbal job offer, you will need to request a formal offer letter from the hiring manager. An offer letter is a legal document that outlines the terms and conditions of your employment, including your salary, benefits, start date, and job title. It is important to carefully review the offer letter before signing it to ensure that you understand and agree to all of the terms.
Best Structure for Asking for an Offer Letter via Email
Congratulations on making it to the final stage of the hiring process! Now it’s time to request an offer letter. Here’s a detailed guide to help you craft a compelling email that will leave a lasting impression.
Subject Line
* Keep it concise and professional, such as: “Request for Offer Letter for [Position Name]”
Body of the Email
Start by expressing your gratitude for the opportunity to interview and outlining your key qualifications.
- Express your enthusiasm for the position and the company.
- Briefly reiterate your skills and experience relevant to the role.
Next, politely request an offer letter. Use clear and direct language.
- Indicate that you are ready to accept the position.
- Mention any outstanding questions or details you would like to clarify.
Close the email professionally and respectfully.
- Thank the hiring manager for their time and consideration.
- Express your availability for any follow-up discussions.
Sample Email
| Subject Line | Request for Offer Letter for Marketing Specialist |
|---|---|
| Body |
Dear [Hiring Manager Name],
Thank you for inviting me to interview for the Marketing Specialist position. I was impressed by the company’s mission and the team’s dedication. I am confident that my strong digital marketing skills and experience in brand management would make me a valuable asset to your team. I am particularly excited about the opportunity to contribute to [specific project or initiative]. I am eager to accept the position and would appreciate an offer letter for my review. I am available for further discussions or clarifications as needed. Thank you again for your time and consideration. I look forward to hearing from you soon. Sincerely, |
Example Asking for Offer Letter Emails
Request for Offer Letter after Phone Interview
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to follow up on our phone interview for the [Position Name] position on [Date]. I was very impressed with the opportunity and the team’s vision.
I am eager to learn more about the role and the company. I believe my skills and experience in [Relevant Skills] would make me a valuable asset to your team. I would appreciate it if you could share an offer letter for my review and consideration.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Request for Offer Letter after In-Person Interview
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to follow up on my interview for the [Position Name] position on [Date]. I enjoyed meeting with you and the team, and I was impressed with the company’s mission and values.
I am confident that my [Relevant Skills and Experience] would be a valuable addition to your organization. I am eagerly awaiting the opportunity to contribute to the team’s success.
I would appreciate it if you could share an offer letter for my review. Please let me know if there is any additional information you require.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
Request for Offer Letter after Background Check
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to follow up on the background check that I completed for the [Position Name] position. I have received confirmation that the check was completed successfully.
I am eager to start working with your team and contribute to the organization’s success. I am available to start on [Start Date] or as soon as possible.
I would appreciate it if you could share an offer letter with me for my review. Please let me know if any other information is required.
Thank you again for this opportunity.
Sincerely,
[Your Name]
Request for Offer Letter after Negotiation
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to follow up on our discussion regarding the offer for the [Position Name] position. I have carefully reviewed the offer and would like to request the following:
- [Term of Request 1]
- [Term of Request 2]
- [Term of Request 3]
I believe that these requests are reasonable given my experience and qualifications. I am confident that I will be a valuable asset to your team and exceed expectations in this role.
I would appreciate it if you could consider my request and share an updated offer letter for my review.
Thank you again for this opportunity.
Sincerely,
[Your Name]
Request for Offer Letter with Deadline
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to follow up on the offer for the [Position Name] position. I was very excited to receive the offer and am eager to join your team.
I would like to request that you send me an official offer letter by [Deadline]. This would allow me to make an informed decision andfinalize my plans accordingly.
I understand that you may be busy, but I would appreciate it if you could prioritize this request.
Thank you again for this opportunity.
Sincerely,
[Your Name]
Request for Offer Letter after Rejection
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to follow up on the [Position Name] position that I recently interviewed for. While I was very impressed with the company and the role, I have decided to accept another offer.
I would like to express my sincere gratitude for your time and consideration throughout the interview process. I wish you and the company all the best in the future.
I would still be interested in future opportunities with your company. If any suitable positions become available, I would appreciate it if you would keep me in mind.
Thank you again for this opportunity.
Sincerely,
[Your Name]
Request for Offer Letter with Reference
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to follow up on the [Position Name] position for which I interviewed on [Date].
I was very impressed with the company and the role during my interview. I believe my [Relevant Skills and Experience], combined with a strong reference from [Reference Name], would make me a valuable asset to your team.
I have attached a letter of recommendation from [Reference Name] for your review. I would appreciate it if you could share an offer letter for my consideration.
Thank you for your time and consideration.
Sincerely,
[Your Name]
When Should I Send an Email Requesting an Offer Letter?
An offer letter is a formal document that outlines the terms of your employment, including your salary, benefits, and start date. It is important to receive an offer letter before accepting a job, as it will help you to understand the full details of the position and to make an informed decision about whether or not to accept.
You should send an email requesting an offer letter after you have received a verbal offer from the hiring manager. In your email, you should thank the hiring manager for the offer and express your interest in the position. You should also state that you would like to receive a written offer letter that outlines the terms of your employment.
Here is a sample email request for an offer letter:
Dear [Hiring Manager’s Name],
I am writing to thank you for the verbal offer for the position of [Position Name] at [Company Name]. I am very excited about the opportunity to join your team and contribute to the success of the company.
I would like to request a written offer letter that outlines the terms of my employment, including my salary, benefits, and start date. I would appreciate it if you could send me the offer letter at your earliest convenience.
Thank you again for the offer. I look forward to hearing from you soon.
Sincerely,
[Your Name]
What should I include in an email request for an offer letter?
In your email request for an offer letter, you should include the following information:
- Your name
- The position you are applying for
- The company you are applying to
- A brief thank-you note for the offer
- A request for a written offer letter that outlines the terms of your employment
- Your contact information
How can I follow up on an email request for an offer letter?
If you do not receive an offer letter within a week of sending your email request, you can follow up with the hiring manager. In your follow-up email, you should reiterate your interest in the position and ask if the offer letter is still in progress.
Here is a sample follow-up email:
Dear [Hiring Manager’s Name],
I am writing to follow up on my email request for an offer letter for the position of [Position Name] at [Company Name].
I am still very interested in the position and would be grateful if you could provide me with an update on the status of the offer letter.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
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