What to Say in a Referral Query Letter Email
Source www.thebalancemoney.com
Referral query letters are an important part of the hiring process, as they allow you to reach out to potential candidates who have been referred by your existing employees. Writing an effective referral query letter is essential to making a good impression on the candidate and encouraging them to apply for the position. In this article, we will provide you with some tips on what to say in a referral query letter, including how to structure the letter, what information to include, and what tone to use.
Crafting an Effective Referral Query Letter Email
Opening: Begin with a warm and engaging greeting, addressing the recipient by name if possible. Express your appreciation for their time and briefly state the purpose of your email.
Referral Request: Clearly state that you are seeking a referral for a specific job opportunity. Include the job title, department, and location (if applicable).
Background on the Company and Position: Provide a brief overview of the company and the role you are hiring for. Highlight the company’s mission, values, and the key responsibilities associated with the position.
Qualifications and Skills Required: List the essential qualifications and skills required for the job. Be specific and clear in your expectations.
Incentives (Optional): If applicable, mention any referral bonuses or incentives offered to employees who refer successful candidates.
Next Steps: Indicate what you would like the recipient to do next, such as providing a referral within their network or forwarding your email to potential candidates.
Call to Action: End the email with a strong call to action, such as requesting the recipient to respond within a specific timeframe or contact you for further information.
Additional Tips:
- Keep the email concise and easy to read.
- Proofread carefully for any errors in grammar or spelling.
- Use a professional tone and avoid slang or casual language.
- Consider personalizing the email by mentioning any shared connections or experiences with the recipient.
| Section | Element |
|---|---|
| Opening | Greeting, purpose of email |
| Referral Request | Job title, department, location |
| Background | Company overview, role description |
| Qualifications | Essential skills and qualifications |
| Incentives | Referral bonuses or incentives (optional) |
| Next Steps | Request for referral or email forwarding |
| Call to Action | Request for response or contact |
7 Examples of What to Say in a Referral Query Letter Email
Requesting a Referral for a Specific Position
Hi [Referral Name],
I hope this email finds you well. I’m reaching out as I’m currently hiring for a [Position Name] position at [Company Name], and I believe you may have connections who would be a great fit.
I’ve reviewed your LinkedIn profile and was impressed by your experience in [Relevant Industry]. I’d be grateful if you could connect me with any individuals in your network who have similar skills and experience.
Inquiring About General Hiring Needs
Hi [Referral Name],
I’m writing to you today to inquire about any potential candidates in your network who may be interested in job opportunities at [Company Name].
We’re currently hiring for various roles across different departments, including [List of Departments]. If you know of anyone who is actively seeking employment or who may be interested in a career change, I would appreciate any referrals you can provide.
Following Up on a Referral
Hi [Referral Name],
I’m following up on the referral you provided for the [Position Name] position at [Company Name].
I have received [Candidate Name]’s resume and have scheduled an initial screening interview. I wanted to express my gratitude for your referral and let you know that we’re excited to learn more about [Candidate Name].
Asking for Referrals from Former Colleagues
Hi [Former Colleague],
I hope you’re doing well. I’m reaching out as I’m currently in the process of hiring for several positions at [Company Name].
I know we worked together at [Previous Company] and that you have a strong network in [Relevant Industry]. I’m hoping you may know of some talented individuals who would be a great fit for our team.
Inquiring About Internal Referrals
Hi [Internal Contact],
I’m writing to you today to ask for your assistance in identifying potential job candidates within the company for the [Position Name] position.
As you know, we’re actively looking for individuals with [Required Skills and Experience]. If you know of any employees who are interested in this opportunity or who may have the necessary qualifications, please feel free to refer them to me.
Seeking Referrals for Diversity and Inclusion Initiatives
Hi [Referral Name],
I’m writing to you today to ask for your support in our Diversity and Inclusion (D&I) hiring efforts at [Company Name].
We’re committed to building a diverse and inclusive workforce, and we believe that referrals play a crucial role in expanding our candidate pool. If you know of any individuals from underrepresented groups who may be interested in our open positions, we would greatly appreciate your referrals.
Offering Incentives for Referrals
Hi [Referral Name],
I’m reaching out to you today because we’re offering a referral bonus of [Bonus Amount] for qualified candidates who are hired through our referral program.
We’re currently looking for talented individuals in the following areas: [List of Areas]. If you have contacts in your network who may be a good fit for these positions, please refer them to us.
What to Say in a Referral Query Letter Email?
A referral query letter email is a message sent to a potential referral source to inquire about whether they know of any qualified candidates for a job opening. The letter should be brief and to the point, and it should include the following information:
- A brief description of the job opening
- The skills and experience that are required
- A request for the referral source to provide any names of potential candidates
It is important to be polite and professional in your referral query letter email. You should also make sure to thank the referral source for their time and consideration.
How to Write a Referral Query Letter that Gets Results
A referral query letter is a request for a referral from someone who knows you and your work. It is important to write a referral query letter that is well-written and persuasive in order to get the best results. Here are a few tips on how to write a referral query letter that gets results:
- Keep it brief and to the point.
- Start with a strong opening paragraph that grabs the reader’s attention.
- Clearly state the job you are seeking a referral for.
- Explain why you are qualified for the job.
- Ask for a referral directly.
- Thank the reader for their time and consideration.
What to Avoid in a Referral Query Letter
There are a few things you should avoid in a referral query letter. These include:
- Being too vague or general.
- Asking for too many referrals.
- Being pushy or demanding.
- Making promises you can’t keep.
- Sending a referral query letter to someone you don’t know.
By following these tips, you can write a referral query letter that gets results.
Thanks for taking the time to read this guide on what to say in a referral query letter email. I hope you found it helpful. If you have any questions or need further assistance, feel free to reach out to me. I’m always happy to help. Be sure to visit again soon for more career advice and job search tips. Take care and good luck with your job search!