What to Include in a Cover Letter Email
What to include in a cover letter email is one of the most important elements of a successful job application. A well-written cover letter can make you stand out from the competition and increase your chances of getting an interview. In this article, we will discuss the essential components of a strong cover letter email, including the salutation, introduction, body, and closing. We will also provide tips on how to tailor your cover letter to the specific job you are applying for.
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The Perfect Cover Letter Email Structure
A well-written cover letter email can make all the difference in getting your resume noticed. But what’s the best way to structure your email? Here’s a step-by-step guide:
Subject line:
Keep it brief and to the point, such as “Application for [position name] at [company name].”
Salutation:
If you know the hiring manager’s name, address them directly. If not, use a generic greeting like “Dear Hiring Manager.”
Paragraph 1: Introduction
- State the position you’re applying for and how you found out about it.
- Express your interest in the position and why you’re a good fit.
- Highlight any relevant skills or experience that match the job requirements.
Paragraph 2: Body
- Provide more detail about your qualifications and how they align with the company’s needs.
- Use specific examples to demonstrate your abilities.
- Quantify your accomplishments whenever possible.
Paragraph 3: Call to action
- Express your enthusiasm for the position and the company.
- Thank the hiring manager for their time and consideration.
- State that you’re available for an interview at their convenience.
Closing remarks:
Use a professional closing, such as “Sincerely” or “Best regards.”
Signature:
Include your full name, email address, and phone number.
Optional:
- Attach your resume (in PDF format) as a separate document.
- Include a link to your LinkedIn profile or portfolio.
Table: Cover Letter Email Checklist
| Section | What to Include |
|—|—|
| Subject line | Position name and company |
| Salutation | Hiring manager’s name (if known) |
| Paragraph 1 | Introduction, interest, qualifications |
| Paragraph 2 | Relevant skills and experience |
| Paragraph 3 | Call to action, thank you |
| Closing remarks | Professional closing |
| Signature | Full name, email, phone number |
| Optional | Resume attachment, LinkedIn link |
Tips for Writing an Effective Cover Letter Email
Applying for a New Position
Dear [Hiring Manager Name],
I am writing to express my interest in the [Position Name] position that I saw advertised on [Website/Job Board]. With my [Number] years of experience in [Industry] and my strong skills in [Skill], I am confident that I have the qualifications to excel in this role.
Throughout my career, I have consistently exceeded expectations, as evidenced by my accomplishments at [Previous Company Name]. I am eager to contribute my expertise to your team and make a significant impact on your organization.
Applying for an Internal Position
Dear [Hiring Manager Name],
I am writing to apply for the open [Position Name] position within our company. Having worked in the [Department Name] for the past [Number] years, I am familiar with the company’s goals and culture.
In my current role, I have consistently taken on additional responsibilities and proved my ability to adapt to new challenges. I am confident that I have the skills and experience necessary to succeed in this new role.
Following Up on Application
Dear [Hiring Manager Name],
I am writing to follow up on my application for the [Position Name] position that I submitted on [Date]. I am very excited about this opportunity and believe that my skills and experience would be a valuable addition to your team.
I am eager to learn more about the position and how I can contribute to your organization. I am available for an interview at your earliest convenience.
Referral Application
Dear [Hiring Manager Name],
My name is [Your Name] and I am writing to express my interest in the [Position Name] position that was referred to me by [Referral Name].
With [Number] years of experience in [Industry], I have developed a strong skill set that includes [Skill]. I am confident that I can bring valuable contributions to your team.
- Strong coding skills in Python and Java
- Experience in cloud computing and data analysis
- Excellent communication and interpersonal skills
Networking Application
Dear [Hiring Manager Name],
I am writing to express my interest in opportunities at [Company Name] that may align with my skills and experience in [Industry].
I am a [Years of Experience]-year veteran in the [Industry] industry and have a proven track record of success in [Specific Area]. I am particularly interested in roles related to [Specific Area of Interest].
I am eager to learn more about your organization and the potential for a mutually beneficial partnership.
Outreach Application
Dear [Hiring Manager Name],
I am writing to express my interest in working at [Company Name], even though there are no current job openings that match my qualifications.
With [Number] years of experience in [Industry], I am confident that I can make a valuable contribution to your team. My skills include [Skill], [Skill], and [Skill].
I am eager to showcase my abilities and demonstrate how I can drive success for your organization.
Thank You Application
Dear [Hiring Manager Name],
Thank you for taking the time to interview me for the [Position Name] position on [Date]. I really enjoyed learning more about the role and your company.
I am particularly impressed by [Specific Aspect of Company/Role]. I am convinced that my skills and experience in [Specific Area] would be a valuable asset to your team.
Once again, thank you for your time and consideration. I look forward to hearing from you soon.
What should a cover letter email include?
A tailored cover letter is crucial in complementing your resume while applying for jobs. Here are the components it should include:
Subject line: It should state the position which you applying for as well as your name to make it specific and relevant.
Salutation: Open the letter with a professional salutation that includes the hiring manager’s name. If it’s unknown, address it with a generic term such as, "To the Hiring Manager."
Introduction: Grab attention with a compelling opening sentence, demonstrating your enthusiasm and how you fit the role.
Body paragraphs: Highlight the relevant skills, experience, and achievements that align with the job requirements. Quantify your accomplishments with metrics to demonstrate your impact.
Call to action: End the letter with a clear call to action, expressing your eagerness for an interview and further discussion.
How to tailor a cover letter to a specific job?
Tailoring your cover letter showcases your genuine interest in the position and organization. Here’s how:
Research the company and role: Thoroughly review the job description, company website, and industry news to gain insights into the company culture, values, and specific requirements of the position.
Highlight relevant skills and experience: Match your skills and experience to the job requirements. Use specific examples from your resume to demonstrate your qualifications and how they align with the role.
Use keywords from the job description: Incorporate keywords from the job description into your cover letter to show the employer that you understand their needs and have the required skills and expertise.
Follow the company’s instructions: If the job posting provides specific instructions or guidelines for the cover letter, be sure to follow them carefully to demonstrate your attention to detail and respect for the hiring process.
How to write a compelling opening sentence for a cover letter?
An engaging opening sentence is crucial to capture the hiring manager’s attention and entice them to read further. Here’s how to craft one:
Start with a strong action verb: Begin with a powerful action verb that conveys your enthusiasm and proactiveness.
Quantify your accomplishments: If possible, include a quantifiable accomplishment or metric to demonstrate your impact and value.
Showcase your unique value proposition: Highlight a unique skill, experience, or quality that sets you apart from other candidates and makes you a suitable fit for the role.
Be concise and specific: Keep your opening sentence brief and to the point, focusing on conveying your key strengths and relevance to the position.
Well, that about wraps it up for what to include in your cover letter email. Thanks for sticking with me through all of that! If you have any more questions, feel free to drop me a line. I’m always happy to help. In the meantime, be sure to check back soon for more great tips and advice on all things career. Catch you later!