How to Write a Two Weeks Notice Letter Email
The two weeks’ notice letter email, an important document in the professional world, serves as a formal communication between an employee and their employer to announce the employee’s resignation from their position.
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Informative Two Weeks Notice Letter Email Structure
An email to announce your two weeks’ notice should be simple and concise, but it’s important to get it right. Here’s a breakdown of the best structure:
Paragraph 1
- Start by expressing your gratitude for the opportunity to work at the company.
- State your intention to resign and provide your last date of employment.
Paragraph 2
- Briefly explain your reasons for leaving (optional).
- Offer to help with the transition during your notice period.
- Express your well wishes for the company’s future success.
Paragraph 3
- If necessary, you can include any additional information, such as:
- Request to be released from your duties early
- Offer to train your replacement
- Provide contact information for references
Call to Action
- End with a call to action, such as requesting a meeting to discuss the transition.
Additional Tips
- Keep it brief: Aim for around 3-5 paragraphs.
- Proofread carefully: Check for any errors before sending.
- Send to the right people: Usually HR and your direct supervisor.
- Consider company policy: Some companies may have specific requirements for resignation letters.
- Be professional: Use a formal tone and avoid using slang or colloquialisms.
Example Table
Here’s an example table summarizing the key elements of a two weeks’ notice letter email:
| Element | What to Include |
|---|---|
| Paragraph 1 | Express gratitude, state resignation, and provide last employment date. |
| Paragraph 2 | (Optional) Reason for leaving, offer help during transition, wish the company well. |
| Paragraph 3 | (Optional) Additional information, such as request for early release, offer to train replacement, or contact information for references. |
| Call to Action | Request a meeting to discuss transition or other follow-up actions. |
7 Two Weeks Notice Letter Email Examples
Thanking and Leaving on Good Terms
Dear [Manager’s Name],
I hope this email finds you well. I am writing to express my gratitude for the incredible opportunity I’ve had to work at [Company Name] for the past [number] years.
After much careful consideration, I have decided to pursue a new challenge. My last day of employment will be [last date of employment].
I want to thank you for your mentorship and guidance during my time here. I have learned invaluable skills and gained a wealth of experience that I will carry with me throughout my career.
I wish you and the entire team all the best in the future. I am happy to assist with the transition in any way possible.
Sincerely,
[Your Name]
Relocating for Personal Reasons
Dear [Manager’s Name],
I hope this email finds you well. I am writing to inform you that I will be resigning from my position as [Your Position] at [Company Name], effective [last date of employment].
I have accepted a new role in another location that will bring me closer to my family. This decision was not made lightly, but it is the best choice for me and my loved ones at this time.
I have enjoyed my time at [Company Name] immensely and am grateful for the opportunities I have been given. I have developed both professionally and personally during my tenure here.
I wish you and the entire team the very best in the future. Thank you for everything.
Sincerely,
[Your Name]
Pursuing Further Education
Dear [Manager’s Name],
I hope you are doing well. I am writing to regretfully inform you that I will be resigning from my position as [Your Position] at [Company Name], effective [last date of employment].
After careful consideration, I have decided to pursue a graduate degree in [Area of Study]. This is a long-held dream of mine, and I believe it is the right time for me to make it a reality.
I want to thank you for investing in my professional development and providing me with the support and encouragement to grow. I have learned a great deal during my time here, and I am leaving with invaluable experience and memories.
I wish you and the company all the best in the future. Please let me know if there is anything I can do to assist with the transition.
Sincerely,
[Your Name]
Health Reasons or Family Obligations
Dear [Manager’s Name],
I am writing to regretfully inform you that I will need to resign from my position as [Your Position] at [Company Name], effective [last date of employment].
This decision weighs heavily on me, but I have no choice but to prioritize my health and family obligations at this time. I have been experiencing [health issue or family situation] and need to take time off to focus on recovery and caregiving responsibilities.
I have enjoyed my time at [Company Name] and am grateful for the opportunities and experiences I have had. I wish you and the entire team all the best in the future.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Transitioning to a New Industry
Dear [Manager’s Name],
Please accept this letter as my formal resignation from my position as [Your Position] at [Company Name], effective [last date of employment].
After much contemplation, I have made the difficult decision to pursue a new career path in [New Industry]. I believe this transition will allow me to leverage the skills and experience I have gained at [Company Name] in a different and exciting way.
I want to express my sincere gratitude for your support and mentorship during my time here. I have grown both professionally and personally, and I am confident that the lessons I have learned will serve me well in my future endeavors.
I wish you and [Company Name] all the best in the future. Please let me know if there is anything I can do to ensure a smooth transition.
Thank you again for everything.
Sincerely,
[Your Name]
Returning to Previous Company
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [last date of employment].
This was not an easy decision, but I have recently been offered an opportunity to return to my previous employer, [Previous Company Name]. This is a role that aligns more closely with my long-term career goals.
I want to thank you and the entire team for the support and guidance I have received during my time here. I have learned and grown immensely, and I am truly grateful for the experience.
I wish you and [Company Name] all the best in the future. Please let me know if there is anything I can do to help with the transition.
Thank you again for everything.
Sincerely,
[Your Name]
Seeking New Challenges
Dear [Manager’s Name],
I am writing to inform you of my decision to pursue new opportunities and resign from my position as [Your Position] at [Company Name], effective [last date of employment].
My decision is based on a desire to expand my skills and take on new challenges. I have had the privilege of working with an exceptional team and I am grateful for the experiences and support I have received during my time here.
I wish you and the entire team continued success and growth. Thank you again for everything.
Sincerely,
[Your Name]
What is a Two Weeks Notice Letter Email?
A two weeks notice letter email is a formal communication sent by an employee to their employer, expressing their decision to end their employment and providing a two-week notice period.
Typically, the letter includes the employee’s start date of their intended departure, a brief statement of their resignation, and an offer to assist with any transition.
What Should Be Included in a Two Weeks Notice Letter Email?
A two weeks notice letter email should include the following information:
- The employee’s full name
- The employee’s current job title and department
- The date of the letter
- The recipient’s full name and job title (typically the employee’s direct supervisor)
- A clear statement of resignation, including the employee’s last date of employment
- An offer to assist with any necessary transition or handover of responsibilities
- A polite closing, such as “Sincerely” or “Best regards”
How to Write a Professional Two Weeks Notice Letter Email?
When writing a two weeks notice letter email, it is important to maintain a professional and respectful tone. Here are some tips for writing a professional two weeks notice letter email:
- Use a clear and concise writing style.
- Proofread the letter carefully before sending it.
- Send the letter via email, to the appropriate recipient.
- Follow up with a phone call or in-person meeting, if necessary.
Well, there you have it! Everything you need to know about crafting a perfect two weeks’ notice email. Remember, it’s not just about the words you use but also the tone you convey. So, keep it professional yet amiable, and you’ll leave a lasting impression on your employer.
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