Tender Resignation Email Sample: A Polite and Professional Way to Submit Your Notice
Source techguruplus.com
Tender resignation letters are a critical component of the resignation process, as they provide a formal and professional way to communicate your decision to leave a position. They are typically used in situations where an employee is resigning from their job due to personal reasons, such as pursuing further education or relocating. These letters are intended to be concise and to the point, while also expressing gratitude for the opportunity to have worked at the company.
Tendering Your Resignation: The Essential Guide
When it’s time to move on from your current role, it’s essential to tender your resignation professionally and respectfully. Here’s a detailed breakdown of the most effective resignation email structure:
Subject Line:
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Keep it clear and concise: “Resignation from [Your Role]”
Body:
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Opening Paragraph: Start with a formal salutation, such as “Dear [Manager’s Name].”
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Statement of Resignation: Clearly state your intention to resign from your position, specifying the last date you will work (e.g., “I am writing to submit my formal resignation from my role as [Your Role], effective [Your Last Date of Employment].”)
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Reason for Leaving (Optional): If you feel comfortable, you may briefly explain your reason for leaving. However, keep it professional and avoid sharing sensitive information.
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Expression of Appreciation: Express your gratitude for the opportunity and support you have received. For example: “I want to sincerely thank you for the invaluable experience and guidance you have provided during my time here.”
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Offer of Assistance: Offer to assist with the transition in any way possible, such as training your replacement or completing outstanding tasks. For example: “I am happy to help ensure a smooth handover and support the team in any way I can.”
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Closing Remarks: End with a formal closing, such as “Sincerely” or “Best regards.” Include your name below.
Formatting:
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- Use a professional font and standard font size.
- Single-space the email and leave a line between each paragraph.
- Proofread carefully for any errors.
Sample Tender Resignation Email:
| Subject: | Resignation from Project Manager |
|---|---|
| Body: |
Dear Mr. Johnson, I am writing to submit my formal resignation from my role as Project Manager, effective June 30, 2023. While I have thoroughly enjoyed my time at XYZ Corporation, I have decided to pursue a new opportunity that aligns more closely with my long-term career goals. I want to express my sincere gratitude for the invaluable experience and guidance you have provided during my tenure here. I am proud of the contributions I have made to the team and the company, and I wish you all the best in the future. I am happy to assist with the transition in any way possible, whether it’s training my replacement or completing any outstanding projects. Thank you again for the opportunity to work at XYZ Corporation. I will always cherish the experiences and friendships I have gained here. Sincerely, Jane Doe |
7 Ready-to-Use Tender Resignation Email Samples
Regretful Departure Due to Family Relocation
Dear [Manager’s name],
I am writing with regret to tender my resignation from my position as [Your position] at [Company name], effective two weeks from today, [date].
While my time at [Company name] has been invaluable, I have recently received news that my family will be relocating to [new location]. This unexpected circumstance requires me to prioritize my family’s needs at this time.
I have enjoyed my time here immensely and appreciate the opportunities and support I have received. I wish you and the company all the best in the future.
Sincerely,
[Your name]
Pursuit of Higher Education
Dear [Manager’s name],
Please accept this letter as formal notification of my decision to resign from my position as [Your position] at [Company name], effective [date].
After careful consideration, I have decided to pursue a Master’s degree in [Program of study] at [University name]. This is a lifelong dream that I believe will enhance my knowledge, skills, and future career prospects.
I want to express my sincere gratitude for the guidance and mentorship I have received during my time here. I am proud of the contributions I have made and wish you and the company continued success.
Sincerely,
[Your name]
Personal Growth and Career Advancement
Dear [Manager’s name],
I am writing to submit my resignation from the position of [Your position] at [Company name], effective [date]. This decision has not been made lightly.
While I have valued my time here, I have recently been exploring new opportunities that align more closely with my long-term career goals. After careful consideration, I have accepted an offer at [New company name] that will allow me to grow professionally and contribute to a different industry.
I am grateful for the experiences and support I have received at [Company name]. I wish you and my colleagues all the best in the future.
Sincerely,
[Your name]
Improved Work-Life Balance
Dear [Manager’s name],
Please accept my resignation from my position as [Your position] at [Company name], effective [date].
After much thought, I have decided to prioritize my work-life balance. The demanding nature of my current role has impacted my personal life, and I believe it is necessary to make a change.
I want to thank you for the opportunities I have had during my time here. I have gained valuable skills and experience that I will carry with me.
I wish you and the company all the best in the future.
Sincerely,
[Your name]
Health Reasons
Dear [Manager’s name],
With a heavy heart, I must submit my resignation from my position as [Your position] at [Company name], effective [date].
Recent health challenges have made it increasingly difficult for me to fulfill the demands of my role. I have been advised by my physician to prioritize my well-being and focus on my recovery.
I am grateful for the support and understanding you have shown me during my time here. I wish you and the company all the best in the future.
Sincerely,
[Your name]
Offer at Another Company
Dear [Manager’s name],
Please accept this letter as formal notification of my resignation from my position as [Your position] at [Company name], effective [date].
After careful consideration, I have decided to accept an offer at [New company name] that offers a more competitive salary and benefits package, as well as opportunities for professional growth and advancement.
I appreciate the opportunities and mentorship I have received during my time here. I have learned a great deal and grown both professionally and personally.
I wish you and the company all the best in the future.
Sincerely,
[Your name]
Immediate Resignation Due to Unacceptable Conduct
Dear [Manager’s name],
I am writing to submit my immediate resignation from my position as [Your position] at [Company name].
As you are aware, I recently witnessed unacceptable conduct within the workplace. My concerns were raised to you, but I am dissatisfied with the response and resolution. I believe that I can no longer work in an environment where such behavior is tolerated.
I wish you and the company all the best in the future.
Sincerely,
[Your name]
What is the importance of a tender resignation email sample?
A tender resignation email sample provides guidance on how to compose a professional and respectful email when resigning from a position. It outlines the essential elements to include, such as a clear statement of resignation, the effective date, and an expression of gratitude.
What are the key attributes of a good tender resignation email sample?
A good tender resignation email sample is concise, clear, and formal. It should use polite and respectful language, and avoid any negative or emotional tone. The email should also be well-organized and easy to read.
How can a tender resignation email sample help preserve professional relationships?
A tender resignation email sample can help preserve professional relationships by demonstrating gratitude and appreciation for the opportunity to work with the company. It shows that the employee values the experience they have gained and the relationships they have built, and that they are leaving on good terms.
That’s it for our chat about tender resignation emails. We hope you found this article helpful! If you need any more resignation email writing inspiration, feel free to drop by again. We’re always here to help you craft the perfect message.