Simple Resignation Letter Email Sample
Source www.ah-studio.com
Emails, written communication, employee resignation, and simple resignation letter email samples are all closely related. This article will provide a sample of a simple resignation letter email that can be used by employees who are resigning from their positions. The sample letter includes all of the necessary elements of a resignation letter, such as the employee’s name, position, last date of employment, and a brief statement of appreciation for the opportunity to work for the company.
The Best Structure for a Simple Resignation Letter Email
When it’s time to move on to new challenges, it’s important to leave your current job on a positive note. One of the best ways to do this is to write a well-written resignation letter.
Keep it simple and concise
Your resignation letter should be brief and to the point. There’s no need to go into detail about your reasons for leaving. Simply state your intention to resign, your last date of employment, and any other relevant information, such as your willingness to help with the transition.
Be formal but polite
Your resignation letter should be formal in tone, but it should also be polite and respectful. Thank your employer for the opportunity to work for the company and express your appreciation for their support.
Proofread carefully
Before you send your resignation letter, be sure to proofread it carefully for any errors. This includes checking for typos, grammatical errors, and formatting issues.
Here is a sample resignation letter email that you can use as a template:
Dear [Manager’s name],
Please accept this email as formal notification that I will be resigning from my position as [Your position] at [Company name], effective [Your last date of employment].
I have enjoyed my time at [Company name] and am grateful for the opportunities I have been given. I have learned a great deal and have made many valuable connections.
I wish you and [Company name] all the best in the future. I am happy to help with the transition in any way that I can.
Sincerely,
[Your name]
Additional tips
- Send your resignation letter to your manager via email.
- Follow up with a hard copy of your resignation letter, if possible.
- Be prepared to discuss your resignation with your manager in person.
- Give your employer ample notice of your departure. Two weeks is the standard, but you may want to give more notice if your position is critical to the company.
| Element | Example |
|---|---|
| Salutation | Dear [Manager’s name], |
| Body | Please accept this email as formal notification that I will be resigning from my position as [Your position] at [Company name], effective [Your last date of employment]. |
| Closing | Sincerely, |
| Signature | [Your name] |
7 Sample Resignation Letter Email Samples for Different Reasons
Moving to a New City
Dear [Manager’s name],
I hope this email finds you well.
I am writing to inform you of my decision to resign from my position as [Your position] at [Company name]. My last day of employment will be [Your last day].
This decision was not made lightly. I have enjoyed my time at [Company name] and have learned a great deal. However, I have recently been offered a job in a different city that is a better fit for my career goals and personal life.
I want to thank you for the opportunity to work at [Company name]. I wish you and the company all the best in the future.
Sincerely,
[Your name]
Pursuing Further Education
Dear [Manager’s name],
Please accept this letter as formal notification that I will be resigning from my position as [Your position] at [Company name], effective [Your last day].
This decision has not been made quickly or without careful consideration. I have accepted an offer to pursue a degree in [Degree name] at [School name]. This is an opportunity that I cannot pass up.
I want to thank you for the support and guidance that you have given me during my time at [Company name]. I have learned a great deal and I am grateful for the experience.
I wish you all the best in the future.
Sincerely,
[Your name]
Seeking New Challenges
Dear [Manager’s name],
I hope this email finds you well.
After much consideration, I have decided to resign from my position as [Your position] at [Company name]. My last day of employment will be [Your last day].
This was not an easy decision to make. I have enjoyed working at [Company name] and have learned a great deal during my time here. However, I am eager to seek new challenges and opportunities.
I want to thank you for the opportunity to work at [Company name]. I wish you and the company all the best in the future.
Sincerely,
[Your name]
Family Reasons
Dear [Manager’s name],
I am writing to inform you of my decision to resign from my position as [Your position] at [Company name], effective [Your last day].
This decision has not been made lightly. After careful consideration, I have concluded that I need to focus on my family at this time.
I want to thank you for the opportunity to work at [Company name]. I have enjoyed my time here and learned a great deal. I wish you and the company all the best in the future.
Sincerely,
[Your name]
Health Reasons
Dear [Manager’s name],
I am writing to inform you of my decision to resign from my position as [Your position] at [Company name], effective [Your last day].
This decision has been made due to health reasons. I have been experiencing some health issues that require me to take a leave of absence from work.
I want to thank you for the opportunity to work at [Company name]. I have enjoyed my time here and learned a great deal. I wish you and the company all the best in the future.
Sincerely,
[Your name]
Retirement
Dear [Manager’s name],
Please accept this letter as formal notification that I will be retiring from my position as [Your position] at [Company name], effective [Your last day].
This decision has been a long time coming and I am excited to start this new chapter in my life.
I want to thank you for the opportunity to work at [Company name]. It has been a pleasure working with you and the rest of my colleagues. I wish you and the company all the best in the future.
Sincerely,
[Your name]
Dissatisfaction
Dear [Manager’s name],
After careful consideration, I have made the difficult decision to resign from my position as [Your position] at [Company name]. My last day of employment will be [Your last day].
This decision has not been made lightly. I have enjoyed working at [Company name] and I am grateful for the opportunities that I have been given. However, I have recently become dissatisfied with my role and I no longer feel that it is a good fit for me.
I want to thank you for the support and guidance that you have given me during my time at [Company name]. I wish you and the company all the best in the future.
Sincerely,
[Your name]
How to Write a Resignation Letter Email
Question: What is the subject line of a resignation letter email?
Answer: The subject line of a resignation letter email should be clear and concise, such as "Resignation from [Your Position] at [Company Name]."
When to Give Notice?
Question: When should you give your notice of resignation?
Answer: In general, it is customary to provide two weeks’ notice when resigning from a position. However, the specific notice period may vary depending on your employment contract, company policy, or the industry in which you work.
What to Include in a Resignation Letter?
Question: What are the essential elements of a resignation letter?
Answer: A resignation letter should include your name, position, company name, date of resignation, and a brief expression of gratitude for the opportunity to work at the company. It may also be appropriate to include a reason for your resignation or to offer assistance during the transition period.
Thanks for taking the time to go through this guide. I hope it’s helped shine some light on crafting a polite and professional resignation letter email. Remember, the key is to be clear, concise, and respectful. Don’t forget to double-check your email for any errors before hitting send. If you need any more resignation tips or have other job-related questions, feel free to stop by again. We’d be happy to help you along your career journey.