Sample Email for Final and Full Settlement (FnF)

Source learn.razorpay.in
Sample email for fnf settlement is a form of communication used by human resources department to assist employees in their final pay and benefits. The email typically includes a breakdown of the employee’s final pay, any outstanding benefits, and any other relevant information. Fnf settlement is the process of calculating and disbursing the final pay and benefits to an employee who is leaving the company. The process typically involves several steps, including calculating the employee’s final pay, determining any outstanding benefits, and issuing the final paycheck.

Email Structure for FnF Settlement

To streamline the Full and Final (FnF) settlement process, consider using the following email structure:

Subject Line

• Concisely state the purpose of the email, e.g., "FnF Settlement for [Employee Name]"

Salutation

• Use a professional greeting, e.g., "Hi [Employee Name],"

Main Body

• Acknowledgement and Details

  * Acknowledge the employee’s resignation and state the last date of employment.
  * Provide a clear breakdown of all outstanding payments and benefits:
  * Gross salary for the final period
  * Any outstanding bonuses, commissions, or reimbursements
  * Accrued leaves encashed
  * Provident fund details
  * Tax details

• Deductions

  * List any outstanding deductions, such as:
  * Income tax
  * Professional tax
  * Advance salary or loans

• Net Settlement Amount

  * Clearly state the net amount payable to the employee.

• Payment Instructions

  * Specify the method of payment, e.g., bank transfer or cheque.
  * Provide the account details or cheque number.

• Document Submission

  * Explain the documentation required for final settlement, e.g., signed resignation letter, no objection certificate.

• Settlement Timeline

  * State the expected settlement date or timeline.

• Contact Details

  * Provide the contact information of the HR representative handling the settlement.

Table (Optional)

If the breakdown of payments and deductions is complex, consider using a table for clarity:

Description	Amount
Gross Salary	₹100,000
Bonus	₹10,000
Leaves Encashed	₹5,000
Income Tax	₹25,000
Professional Tax	₹1,000
Net Settlement Amount	₹80,000

Call to Action

• Prompt the employee to review the email carefully and contact HR with any questions.
• Request the employee to submit the required documents and confirm the payment details.

Closing

• Thank the employee for their cooperation and wish them well in their future endeavors.
• Use a professional closing, e.g., "Best Regards,"

FNF Settlement Email Templates

When an employee leaves an organization, it’s important to ensure a smooth and timely full and final (FNF) settlement.

Termination of Employment

Dear [Employee Name],

We are writing to confirm your last day of employment with [Company Name] as [Date].

• Your FNF settlement will be processed and sent to you on [Date].
• The settlement includes your salary arrears, any outstanding bonuses, and accrued benefits.
• If you have any questions or concerns, please contact us at [Email Address] or [Phone Number].
• We wish you all the best in your future endeavors.

Resignation

Dear [Employee Name],

We received your resignation letter dated [Date], effective [Date].

• Your FNF settlement will be processed and sent to you on [Date].
• The settlement includes your salary until your last day of employment, any outstanding benefits, and any earned but unpaid vacation.
• Please ensure that you return all company property, including your laptop, mobile phone, and access badges.
• Thank you for your contributions to [Company Name]. We wish you the best in your new venture.

End of Fixed-Term Contract

Dear [Employee Name],

Your fixed-term contract with [Company Name] will expire on [Date].

• Your FNF settlement will be processed and sent to you on [Date].
• The settlement includes your salary for the remaining period of the contract and any outstanding benefits.
• We thank you for your hard work and dedication during your time with us.

Medical Retirement

Dear [Employee Name],

We have received your medical retirement application and have approved it.

• Your FNF settlement will be processed and sent to you on [Date].
• The settlement includes your salary until your retirement date, any outstanding benefits, and a severance package as per company policy.
• We wish you all the best in your recovery and retirement.

Death in Service

Dear [Beneficiary Name],

We are deeply saddened to confirm the passing of [Employee Name] on [Date].

• As the designated beneficiary, you will receive the FNF settlement due to [Employee Name].
• The settlement includes the outstanding salary, benefits, and any other entitlements.
• Please submit the necessary documentation and contact us to arrange for the settlement.
• Our thoughts and condolences are with you during this difficult time.

Layoff

Dear [Employee Name],

We regret to inform you that your position with [Company Name] has been impacted by a layoff.

• Your last day of employment will be [Date].
• Your FNF settlement will be processed and sent to you on [Date].
• The settlement includes your salary and benefits up to your termination date, as well as severance pay as per company policy.
• We provide outplacement services to support you in your job search. Please contact [Outplacement Provider] at [Email Address] or [Phone Number].

Other

Dear [Employee Name],

We are writing to confirm your FNF settlement for [Reason].

• The settlement includes [List of items included in the settlement].
• The settlement will be processed and sent to you on [Date].
• Please contact us if you have any questions or concerns.

Sample Email for FNF Settlement

Question: How do I draft an email for requesting full and final settlement (FNF) from my employer?

Answer:

• Subject: Request for Full and Final Settlement
• To: [Employer’s email address]
• From: [Your email address]
• Body:
  • Salutation: Dear [Employer’s name],
  • Paragraph 1: Begin by formally requesting your FNF settlement. Include your employee ID and last working date.
  • Paragraph 2: List the specific benefits and entitlements you seek in your FNF settlement, such as salary arrears, gratuity, provident fund, unused leaves, etc.
  • Paragraph 3: Briefly state your understanding of the company’s FNF settlement process and any relevant timelines.
  • Paragraph 4: Express your willingness to provide any necessary documents or information to facilitate the settlement.
  • Call to action: Request a prompt response from the HR department, including the estimated date of settlement.
  • Closing: End with a courteous and professional tone, such as "Thank you for your attention to this matter."

Alright, that’s a wrap! I hope this article has been helpful in crafting the perfect email for your FNF settlement negotiations. If you need further assistance or have any more burning questions, feel free to check out our website again. We’ll be here, ready to dish out more money-savvy tips and tricks. Until next time, keep negotiating like a pro and remember, a well-written email can take the weight off your shoulders. Thanks for reading!