Sample Email Following Up on Job Application
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Following up on a job application can be a crucial step in the hiring process for both job seekers and employers. It allows job seekers to show their continued interest in the position, reiterate their qualifications, and demonstrate their professionalism. Employers, on the other hand, appreciate the proactive approach of candidates who follow up, as it indicates their genuine enthusiasm for the position and the company. A well-crafted follow-up email can help job seekers stand out from the competition and increase their chances of landing an interview.
Crafting the Perfect Follow-Up Email After Applying for a Job
Submitting a job application is just the first step in the hiring process. To increase your chances of landing the job, it’s essential to follow up appropriately. Here’s a step-by-step guide to structuring your follow-up email:
Subject Line
* Keep it concise and specific, referencing the job title and company.
* Example: “Follow-up on Application for Sales Manager Position at XYZ Company”
Introduction
* Start with a polite greeting, such as “Dear [Hiring Manager’s Name].”
* If you don’t know the name, research it or use a professional salutation like “Hello Hiring Team.”
* Express your continued interest in the position and thank them for their time.
Body
* Briefly highlight your qualifications: Emphasize skills and experience relevant to the job description.
* Demonstrate your enthusiasm: Explain why you’re excited about the opportunity and what you can bring to the company.
* Refer to specific aspects of the job: Share how your background aligns with the company’s needs or the project requirements.
* Reiterate your interest: Concisely state that you’re still interested in the role and inquire about the next steps in the process.
Call to Action
* Suggest a meeting or phone call: Request a convenient time to discuss your application further.
* Provide contact information: Include your phone number and email address to make it easy for the hiring manager to reach you.
Closing
* End with a professional closing, such as “Sincerely” or “Thank you for your consideration.”
* Proofread your email carefully for any errors before sending it.
Additional Tips
* Send your email within 1-2 weeks of applying: Don’t wait too long or your application may get lost in the shuffle.
* Personalize your message: Avoid using templates and customize your email to each job you apply for.
* Keep it brief: Aim for an email that’s clear, concise, and easy to read.
* Proofread carefully: Typos and grammatical errors can reflect poorly on your professionalism.
* Follow up twice: If you don’t receive a response within 2-3 weeks, send a second follow-up email.
Follow-Up Email Samples for Job Applications
Expressing Enthusiasm and Gratitude
Dear [Hiring Manager Name],
I hope this email finds you well. I wanted to reiterate my interest in the [Job Title] position at [Company Name]. I was truly impressed by your company’s mission and values, and I believe my skills would be a valuable asset to your team. Thank you again for considering my application.
Inquiring About Application Status
Dear [Hiring Manager Name],
I am writing to follow up on my application for the [Job Title] position submitted on [Date]. I would appreciate any updates you may have regarding my application’s status. I remain very interested in this opportunity and eager to learn more about the next steps in the process. Thank you for your time and consideration.
Highlighting Additional Qualifications
Dear [Hiring Manager Name],
Since submitting my application for the [Job Title] position, I have acquired additional qualifications that I believe would further strengthen my candidacy. I recently completed a certification in [relevant skill or training] and possess a proven track record of [accomplishment or achievement]. I am confident that these additional skills would enable me to make an immediate and significant contribution to your team.
Requesting an Interview
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to follow up on my application for the [Job Title] position and express my keen interest in an interview. I believe my qualifications and experience are an excellent match for the requirements of this role. I am eager to learn more about the company, the position, and how I can contribute to your team’s success. Thank you for your time and consideration.
Refreshing Interest
Dear [Hiring Manager Name],
I am writing to touch base regarding my application for the [Job Title] position at [Company Name]. I applied on [Date] and am still very interested in this opportunity. I have been following your company’s recent developments and am even more impressed by its mission and growth trajectory. I remain confident that my skills and experience would complement your team and contribute to the company’s continued success.
Update on Background Check
Dear [Hiring Manager Name],
I wanted to follow up regarding my background check. I have recently had a change of address, and I wanted to ensure that the information you have on file is accurate. My new address is [New Address]. I have already initiated the process of updating my background check, and I will keep you informed of its progress. Thank you for your understanding and consideration.
Withdrawing Application
Dear [Hiring Manager Name],
I am writing to withdraw my application for the [Job Title] position at [Company Name]. I have recently accepted another offer that more closely aligns with my current goals and priorities. I want to thank you for considering my application and wish you all the best in your search for a qualified candidate.
How to Send a Professional Sample Email Following Up on a Job Application
When should I send a follow-up email after submitting a job application?
Answer: The best time to send a follow-up email is typically one to two weeks after submitting your application. This gives the hiring manager time to review your application and make an initial decision. If you don’t hear back within two weeks, you can send a polite reminder email.
What information should I include in a follow-up email?
Answer: In your follow-up email, you should reiterate your interest in the position and highlight your qualifications. You can also use this opportunity to correct any errors in your application or provide additional information that you think would be helpful to the hiring manager.
What is the best way to format a follow-up email?
Answer: Your follow-up email should be brief and to the point. Use a professional tone and proofread your email carefully before sending it. You should also include a clear subject line that indicates the purpose of your email, such as “Follow-up on Job Application for [Position Name].”
Hey, thanks for checking out this article about following up on job applications. I know the job search can be a bit of a bummer, so I hope this information was helpful. If you have any other questions, feel free to hit me up. And be sure to check back for more tips and tricks on navigating the job market.