Sample Administrative Assistant Cover Letter Email
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A cover letter is a vital component of any job application, used to introduce yourself, highlight your skills, and demonstrate your interest in a particular opportunity. Administrative Assistant job applications are no exception, and a well-crafted cover letter is essential for making a positive first impression on potential employers. This article will provide a sample Administrative Assistant cover letter email you can use as a template when applying for your next Administrative Assistant role.
Best Structure for an Administrative Assistant Cover Letter Template
Are you looking to craft a cover letter that will make you stand out as the perfect candidate for an administrative assistant position? The following is a comprehensive guide to help ensure your cover letter is well-structured and impactful.
Before you start writing, it’s a good idea to read the job description carefully so you can tailor your letter to the specific requirements of the role. Also, do your research about the company to show that you are genuinely interested in them and the position.
1. Header
- Your name
- Your address
- Your phone number
- Your email address
- Date
2. Inside Address
- Hiring manager’s name (if available)
- Company name
- Company address
3. Salutation
Start your letter with a formal salutation, such as “Dear Mr./Ms. Last Name” or “Dear Hiring Manager.”
4. Opening Paragraph
In the first paragraph, grab the reader’s attention and clearly state the position you are applying for and where you saw the job posting. Then, briefly highlight your most relevant skills and experience.
5. Body Paragraphs
Use the body paragraphs to provide more detail about your qualifications and how they match the job requirements. Use specific examples to demonstrate your skills. Quantify your results whenever possible to show the impact of your work.
For example, if the job description mentions “excellent communication skills,” you could mention a time when you successfully resolved a customer complaint or when you gave a presentation to a large group. Include numbers to demonstrate the results, such as “Resolved over 100 customer complaints per month” or “Presented to a group of over 100 people.”
6. Call to Action
In the final paragraph, thank the hiring manager for their time and consideration. Express your enthusiasm for the position and reiterate your interest in working for the company. Include a call to action, such as asking for an interview or inviting them to contact you to learn more about your qualifications.
7. Closing
End your letter with a professional closing, such as “Sincerely” or “Best regards,” and your typed name.
| Element | Example |
|---|---|
| Header | John Smith 123 Main Street Anytown, CA 12345 (555) 123-4567 [email protected] March 8, 2023 |
| Inside Address | Jane Doe ABC Company 456 Elm Street Anytown, CA 67890 |
| Salutation | Dear Ms. Doe, |
| Opening Paragraph | I am writing to express my interest in the Administrative Assistant position at ABC Company. I saw the job posting on LinkedIn and am eager to apply my skills and experience to this role. |
| Body Paragraph | With over five years of experience as an Administrative Assistant, I have mastered a wide range of skills that are essential for this role, including:
|
| Call to Action | I am available for an interview at your earliest convenience and would welcome the opportunity to discuss my qualifications further. Thank you for your time and consideration. |
| Closing | Sincerely, John Smith |
Sample Administrative Assistant Cover Letter Emails for Various Reasons
### Applying for a Position at a Dream Company
Dear [Hiring Manager Name],
I am eager to express my interest in the Administrative Assistant position at [Company Name]. With my proven administrative capabilities and passion for supporting executives, I am confident in my ability to excel in this role.
My skills include:
- Office management and administration
- Calendar management and scheduling
- Communication and interpersonal skills
- Proficiency in Microsoft Office Suite
I am highly organized, detail-oriented, and thrive in a fast-paced environment. I am also a team player and possess strong problem-solving abilities.
Thank you for considering my application. I look forward to hearing from you soon.
Sincerely,
[Your Name]
### Seeking a Career Change
Dear [Hiring Manager Name],
I am writing to inquire about any open Administrative Assistant positions at [Company Name]. I have been working in [Previous Industry] for the past [Number] years, but I am looking for a change in pace and a new challenge.
My previous experience includes:
- [List of relevant skills and responsibilities]
I am eager to learn new skills and contribute to a dynamic work environment. I am available for immediate employment and would welcome the opportunity to discuss my qualifications further.
Thank you for your time and consideration.
Sincerely,
[Your Name]
### Networking and Seeking a Job Referral
Dear [Contact Name],
I hope this email finds you well.
I am reaching out to you as I am currently seeking an Administrative Assistant position. I have been in the administrative field for [Number] years and am proficient in all aspects of office management and support.
I understand that you have a strong network in the industry. I would be grateful if you could refer me to any open positions or connect me with individuals who may be able to assist me in my job search.
Thank you for your time and support. I look forward to hearing from you soon.
Best regards,
[Your Name]
### Applying for a Remote or Hybrid Position
Dear [Hiring Manager Name],
I am writing to express my interest in the remote/hybrid Administrative Assistant position at [Company Name]. With my experience in office administration and my ability to work independently, I am well-suited to this role.
I possess the following skills:
- Remote work experience
- Time management and prioritization
- Exceptional communication skills
- Proficiency in [Specific software or tools]
I am a highly motivated and results-oriented individual with a strong work ethic. I am confident that I can contribute to the success of your team from a remote or hybrid working environment.
Thank you for your consideration. I look forward to hearing from you about this opportunity.
Sincerely,
[Your Name]
### Following Up on an Application
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to follow up on my application for the Administrative Assistant position at [Company Name]. I submitted my application on [Date] and am eager to learn more about this opportunity.
I have been in the administrative field for [Number] years and have a proven track record of success. I am confident that my skills and experience would make me a valuable asset to your team.
I am available for an interview at your earliest convenience. Thank you for your time and consideration.
Sincerely,
[Your Name]
### Networking at an Industry Event
Dear [Contact Name],
It was a pleasure meeting you at the [Industry Event Name] yesterday.
I am currently seeking an Administrative Assistant position, and I was impressed by [Something specific you learned about the company]. I believe my skills and experience would be a valuable asset to your team.
I have attached my resume for your review. I would be grateful for the opportunity to discuss my qualifications further.
Thank you for your time and consideration.
Best regards,
[Your Name]
### Expressing Appreciation for an Interview
Dear [Hiring Manager Name],
Thank you for taking the time to interview me for the Administrative Assistant position at [Company Name] yesterday.
I was very impressed with your company and the team, and I believe that my skills and experience would be a valuable addition to your organization.
I am particularly interested in [Specific aspect of the job or company that you discussed during the interview]. I am confident that I can leverage my abilities to contribute to the success of your team in this area.
I am eager to hear from you regarding next steps in the hiring process. Thank you again for your time and consideration.
Sincerely,
[Your Name]
What is a sample administrative assistant cover letter email?
Subject: Cover Letter for Administrative Assistant Position
Predicate: The purpose of this email is to express interest in the Administrative Assistant position.
Object: The recipient is the hiring manager.
Body:
- Begin with a formal salutation, addressing the hiring manager by name if possible.
- State the position you are applying for and how you learned about it.
- Highlight your relevant skills and experience that align with the job requirements.
- Quantify your accomplishments whenever possible, using specific numbers and metrics.
- Express your enthusiasm for the opportunity and explain why you are a good fit for the company.
- Close with a call to action, requesting an interview or asking for next steps.
What are the key elements of an administrative assistant cover letter email?
Subject: Strong and attention-grabbing subject line that briefly summarizes your qualifications.
Predicate: The first paragraph introduces you and states the position you are applying for.
Object: The remaining paragraphs highlight your skills, experience, and qualifications.
Body:
- Skills and experience: List your relevant skills and experience in bullet point format, using action verbs and specific examples.
- Accomplishments: Quantify your accomplishments whenever possible, using specific numbers and metrics to demonstrate your impact.
- Motivation: Explain why you are interested in the position and how your skills and experience make you a good fit for the company.
- Call to action: Request an interview or ask for next steps in the hiring process.
What are some tips for writing a strong administrative assistant cover letter email?
Subject:
- Keep it brief and to the point.
- Use keywords that are relevant to the job description.
Body:
- Tailor your letter to the specific job you are applying for.
- Use strong action verbs and specific examples to highlight your skills and experience.
- Quantify your accomplishments whenever possible.
- Proofread your letter carefully before sending it.
Thanks for reading! I hope you found this article helpful. If you have any other questions about writing a cover letter or any other aspect of job hunting, feel free to check out our website for more tips and advice. Come back and visit again soon for more great job search content.