Revised Offer Letter Email to Candidate Sample: Crafting a Professional and Clear Communication

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Revised offer letter emails are essential in the hiring process, informing candidates of any changes to their initial job offer. These emails should clearly outline the revised terms, including salary, benefits, and start date. They typically serve as a formal record of the updated offer and provide an opportunity for candidates to ask any questions they may have. It’s important to ensure that revised offer letter emails are professional, concise, and easy to understand, reflecting the company’s commitment to transparency and fairness in its hiring practices.

Revised Offer Letter Email to Candidate Sample

When you’re revising an offer letter, it’s important to be clear and concise. You want the candidate to understand exactly what is changing and why. Structure your email in a way that makes it easy for the candidate to read and understand.

Include the following information in your email:

1. State the reason for the revision.

2. Explain the changes that are being made to the offer.

3. Reiterate the start date and position, and if any changes to those, mention those as well.

4. Include the revised offer letter as an attachment.

Here is a sample revised offer letter email:

Dear [Candidate Name],

I am writing to you today to revise the offer letter that we sent you on [date]. We have made some changes to the offer based on your feedback.

The following changes have been made to the offer:

• The start date has been changed from [original start date] to [new start date].

• The salary has been increased from [original salary] to [new salary].

• The vacation time has been increased from [original vacation time] to [new vacation time].

We believe that these changes address your concerns and that you will find the revised offer to be acceptable.

The revised offer letter is attached to this email. Please review it carefully and sign and return it to us by [date].

We look forward to hearing from you soon.

Sincerely,

[Your Name]

HR Manager

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Revised Offer Letter Email Samples

Candidate Declined Initial Offer

Dear [Candidate Name],

Thank you again for your interest in the [Position Name] position at [Company Name]. We were very impressed with your qualifications and experience, and we believe you would be a valuable asset to our team.

We understand that you have declined our initial offer due to [reason for decline]. We respect your decision and appreciate your candor. We would like to offer you a revised offer that addresses your concerns.

The revised offer includes:

• [New salary offer]
• [New benefits package]
• [Other revisions]

We believe this revised offer is competitive and meets your expectations. We value your contributions and would like the opportunity to work with you at [Company Name].

Please review the revised offer letter and let us know if you have any questions or concerns. We are available to discuss this further at your convenience.

Thank you again for your time and consideration.

Sincerely,

[Your Name]


Candidate Requested Higher Salary and Benefits

Dear [Candidate Name],

We are pleased to offer you a revised offer for the [Position Name] position at [Company Name]. We appreciate your feedback and have adjusted our offer to better meet your requests.

The revised offer includes:

• [New salary offer]
• [New benefits package]
• [Other revisions]

We believe this revised offer is competitive and aligns with industry standards. We are excited about the prospect of having you join our team and contributing your skills and expertise to [Company Name].

Please review the revised offer letter and let us know if you have any questions or concerns. We are available to discuss this further at your convenience.

Thank you again for your time and consideration.

Sincerely,

[Your Name]


Candidate Accepted Initial Offer with Conditions

Dear [Candidate Name],

We are delighted to receive your acceptance of our offer for the [Position Name] position at [Company Name]. We appreciate your decision to join our team and look forward to working with you.

We understand that you have requested certain conditions be included in your employment agreement. We have reviewed your requests and are happy to accommodate them.

The conditions you requested include:

• [Condition 1]
• [Condition 2]
• [Other conditions]

We have incorporated these conditions into your revised offer letter. Please review the letter and let us know if you have any questions or concerns.

We are excited to have you join us at [Company Name]. Your skills and experience will be a valuable asset to our organization.

Sincerely,

[Your Name]


Candidate Requested Remote Work Option

Dear [Candidate Name],

Thank you again for your interest in the [Position Name] position at [Company Name]. We have reviewed your request for a remote work option and are pleased to offer you a revised offer that accommodates your request.

The revised offer includes:

• [New salary offer]
• [New benefits package]
• [Remote work option]

We understand the importance of work-life balance and are happy to provide you with the flexibility to work remotely. We believe that this arrangement will allow you to maintain a healthy work-life balance while still fulfilling your responsibilities as [Position Name].

Please review the revised offer letter and let us know if you have any questions or concerns. We are excited about the prospect of having you join our team and contribute your skills and expertise to [Company Name].

Sincerely,

[Your Name]


Candidate Requested Earlier Start Date

Dear [Candidate Name],

Thank you for accepting our offer for the [Position Name] position at [Company Name]. We are excited to have you join our team and are eager to get you started.

We understand that you have requested an earlier start date than the one originally offered. We have reviewed your request and are happy to accommodate it.

Your new start date will be [New start date]. We believe that this date will give you enough time to make necessary arrangements and transition smoothly into your new role.

Please review the revised offer letter and let us know if you have any questions or concerns. We are looking forward to welcoming you to [Company Name] on [New start date].

Sincerely,

[Your Name]


Candidate Requested Additional Time to Consider Offer

Dear [Candidate Name],

Thank you again for your interest in the [Position Name] position at [Company Name]. We appreciate your consideration of our offer.

We understand that you have requested additional time to consider our offer. We are happy to extend our offer deadline to [New deadline].

We believe that this additional time will give you the opportunity to carefully review the offer and make an informed decision. We are confident that you will find our offer competitive and that [Company Name] is the right place for your career growth.

Please let us know if you have any questions or concerns. We are available to discuss this further at your convenience.

Thank you again for your time and consideration.

Sincerely,

[Your Name]


Candidate Withdraws Application

Dear [Candidate Name],

Thank you for your interest in the [Position Name] position at [Company Name]. We appreciate you taking the time to apply and interview with us.

We understand that you have decided to withdraw your application. We respect your decision and wish you the best in your job search.

We believe that you have the skills and experience to be successful in your chosen field. We hope that you will consider applying for other positions with [Company Name] in the future.

Thank you again for your time and consideration.

Sincerely,

[Your Name]


What to Include in a Revised Offer Letter Email

Answer:

A revised offer letter email should clearly state the reason for the revision and outline any changes made to the original offer. It should retain the subject-predicate-object structure, specifying the purpose, recipient, and key modifications. Legal compliance, proper formatting, and a professional tone are essential. Additionally, a deadline for acceptance and relevant contact information should be included.

How to Politely Request a Revised Offer Letter

Answer:

To politely request a revised offer letter, consider the following steps:

• Express gratitude: Begin by acknowledging the original offer and expressing appreciation.
• State specific reasons: Clearly explain the reasons for requesting a revision, focusing on relevant aspects such as compensation, benefits, or job responsibilities.
• Be professional and respectful: Maintain a professional tone and avoid accusatory language.
• Propose a solution: If possible, suggest a specific solution or compromise that meets your needs while still respecting the company’s interests.
• Provide contact information: Clearly state your contact information and indicate your availability for further discussions.

Negotiating a Revised Offer Letter

Answer:

When negotiating a revised offer letter, it is important to approach the process with professionalism and a willingness to compromise.

• Prepare thoroughly: Research industry benchmarks and gather data to support your request.
• Communicate clearly: State your revised expectations clearly and explain the rationale behind them.
• Be flexible: Recognize that both parties may have to adjust their positions to reach an agreement.
• Maintain a positive attitude: Approach negotiations with a positive mindset and focus on finding common ground.
• Document the changes: Ensure that any agreed-upon revisions are documented in writing and incorporated into the final offer letter.

Well folks, that’s it for our guide to crafting that perfect revised offer letter email. Thanks for hanging out and giving this article a read! I hope you found it helpful and informative. But enough about that, go on now, get out there and show those candidates you’re the coolest employer in town. Remember to revisit us again soon for more recruitment tips and tricks. Cheers!