Revised Offer Letter Email Template: Communicate Your Revised Job Offer
Revised offer letters play a critical role in communication between employers and candidates, conveying important changes and reinforcing the employment agreement. These templates serve as a foundation for customizing and adapting to specific hiring circumstances. The email subject should clearly indicate that the offer is revised, e.g., “Revised Offer Letter,” and the email body should provide concise details regarding the revised terms. Templates facilitate the inclusion of necessary elements, such as the position, compensation, and start date. By streamlining the revision process, employers can ensure clarity and efficiency in extending updated offers, ensuring a positive candidate experience.
The Anatomy of a Revised Offer Letter Email Template
You’ve received a revised offer letter and you need to get a clear understanding of its structure. This article will break down the anatomy of a revised offer letter email template into easily digestible parts.
A professional revised offer letter email often includes the following:
- A formal greeting, like “Dear [Candidate Name]”
- A statement indicating that you’re sending a revised offer letter
- A succinct summary of the revised terms, including changes to salary, benefits, or other aspects
- A table outlining the specific changes made to the original offer
- A clear statement of the revised offer’s validity period
- A request for the candidate’s signature to accept the revised offer
As you work through your own revised offer letter, pay attention to the fine print and don’t hesitate to ask for clarification on any point you don’t fully understand.
Remember to double-check the email’s overall format for a professional appearance and clarity.
| Section | Purpose |
|---|---|
| Greeting | Acknowledge the candidate professionally |
| Revised Offer Statement | Indicate the revised nature of the letter |
| Summary of Revised Terms | Provide a brief overview of changes |
| Changes Table | Detail specific alterations clearly |
| Validity Period | Specify the duration the offer is valid |
| Signature Request | Formalize the candidate’s acceptance |
Updated Offer Letter Email Templates
Example 1: Salary and Benefits Adjustment
We are pleased to inform you that your offer letter has been revised to reflect the following changes:
- Salary: $[New Salary] per year
- Benefits:
- Additional [Number] days of vacation leave
- Increased 401(k) match to [Percentage]%
These changes will take effect on [Start Date].
We appreciate your understanding and continued interest in joining our team.
Example 2: Job Title Modification
We hope this email finds you well.
After careful consideration, we have decided to revise the job title associated with your offer from [Original Title] to [New Title]. This change more accurately reflects the responsibilities and expectations of the role.
All other terms and conditions of your offer, including salary, benefits, and start date, remain the same.
Thank you for your understanding. We look forward to welcoming you to our team.
Example 3: Start Date Adjustment
We are writing to inform you that we have adjusted the start date for your role as [Job Title] to [New Start Date]. This modification was made due to [Reason for Change].
All other aspects of your offer, including salary, benefits, and job responsibilities, remain unchanged.
We apologize for any inconvenience this may cause and appreciate your flexibility. We look forward to you joining our team on the revised start date.
Example 4: Employment Verification Requirements
As part of our pre-employment screening process, we require you to provide the following documentation prior to your start date:
- Copy of your government-issued photo ID
- Proof of eligibility to work in the United States (e.g., Social Security card, birth certificate)
- [Any Other Required Documents]
Please submit these documents to [Email Address or Mailing Address] by [Submission Deadline].
Failure to provide the required documentation may delay your start date. Thank you for your cooperation.
Example 5: Post-Offer Background Check
We are excited to proceed with your hiring process. As part of our standard procedure, we require a background check before finalizing your employment.
A third-party vendor will conduct the background check, and you will receive instructions on how to complete the process.
Your offer is contingent upon the successful completion of the background check. We will inform you of the results as soon as they become available.
Thank you for your understanding.
Example 6: Offer Withdrawal
We regret to inform you that we are withdrawing our job offer for the position of [Job Title]. This decision was made after careful consideration and is not a reflection of your qualifications.
We understand that this news may be disappointing, and we want to thank you for your interest in our company. We wish you the best of luck in your job search.
Please note that any expenses incurred as a result of the offer withdrawal (e.g., relocation costs) will not be reimbursed.
Example 7: Offer Modification Due to Company Restructuring
Due to recent changes in our organizational structure, we have made some modifications to our job offerings. As a result, we are revising your offer as follows:
- Role: [New Role]
- Responsibilities: [Updated Responsibilities]
- Salary: $[New Salary] per year
All other terms and conditions of your offer, including benefits and start date, remain the same.
We understand that these changes may be unexpected, and we want to thank you for your understanding and flexibility. We believe that the new role will be a great fit for your skills and interests.
Please let us know if you have any questions or require any further information.
What is a Revised Offer Letter Email Template?
A revised offer letter email template is a pre-written form that companies use to send out a revised job offer to a candidate. It typically includes information such as the candidate’s name, the position they are being offered, the salary and benefits, and the start date. The template can be customized to include any additional information that the company feels is necessary.
What are the Benefits of Using a Revised Offer Letter Email Template?
There are several benefits to using a revised offer letter email template, including:
- It saves time and effort. Using a template saves time compared to writing out an offer letter from scratch.
- It ensures that all of the necessary information is included. A template helps ensure that you include all of the important details of the offer.
- It creates a professional and polished look. A template will give your offer letter a professional and polished look.
- It can be easily customized. Templates can be easily customized so that you can include any additional information that you feel is necessary.
How to Use a Revised Offer Letter Email Template?
To use a revised offer letter email template, simply follow these steps:
- Choose a template. There are many different revised offer letter email templates available online. Choose one that you like and that fits your needs.
- Customize the template. Once you have chosen a template, you can customize it to include the specific information of the offer you are making.
- Send the offer letter. Once you have customized the template, you can send the offer letter to the candidate.
Thanks for reading! I hope this article has been helpful in crafting your own revised offer letter email. Keep in mind that the templates provided are just a starting point and can be tailored to your specific needs. If you have any further questions or need additional guidance, feel free to revisit this page for more information. Your feedback is always welcome, so don’t hesitate to reach out if you have any suggestions or ideas.