Revised Offer Letter Email: How to Politely Request Changes
In the realm of recruitment, the offer letter email stands as a pivotal document, outlining the terms and conditions of employment. However, situations may arise where revisions to this crucial document become necessary. Candidates, hiring managers, HR professionals, and legal advisors play integral roles in the process of generating and modifying offer letter emails.
Best Structure for Revised Offer Letter Email
Here’s how you can craft a well-structured revised offer letter email to ensure clarity and professionalism:
Subject Line
* Keep it concise and clear, such as “Revised Offer Letter for [Candidate Name]”
Salutation
* Use a professional greeting, such as “Dear [Candidate Name], or “Hello [Candidate First Name]”
Introduction
* Start by briefly acknowledging the previous offer and explain that you’re sending a revised one
Revised Offer Details
* Clearly state the revised offer, including any changes from the original offer.
* Job Title: Specify the position being offered.
* Compensation: Clearly outline the salary, benefits, and any other compensation details.
* Start Date: Indicate the anticipated start date for the role.
* Contingencies: If applicable, mention any contingencies attached to the offer, such as background checks or reference checks.
Action Details
* Provide clear instructions on how the candidate should respond to the offer.
* Acceptance: Explain how the candidate can accept the offer, such as via email or signing a physical letter.
* Deadline: Set a deadline for the candidate to respond by.
- Reason for Revision:
* If necessary, briefly explain the reason for any revisions to the offer.
This section is optional and should only be included if there were significant changes from the original offer.
| Heading | Description |
|---|---|
| Original Offer | Outline the key details of the original offer |
| Revised Offer | List the revised details |
| Difference | Highlight the specific changes made |
Revised Offer Letter Emails
Offer Letter Revision: Salary Increase
Hi [Candidate Name],
I hope this email finds you well.
We are writing to revise our offer of employment for the position of [Position Name]. We have recently made an adjustment to our salary structure, and we are pleased to offer you an increased salary of $[New Salary].
All other terms and conditions of your offer letter remain the same. We understand that this may not have been your initial expectation, but we believe this revision reflects your value and the contributions you can make to our team.
Please confirm your acceptance of this revised offer by signing and returning the attached offer letter.
We are thrilled to welcome you to [Company Name]!
Sincerely,
[Your Name]
Offer Letter Revision: Start Date Change
Hi [Candidate Name],
We hope this email finds you well.
We are writing to revise the start date for your position as [Position Name]. Due to unforeseen circumstances, we must push back your start date to [New Start Date].
We understand that this may cause some inconvenience, and we deeply apologize for any disruption it may have on your plans.
All other terms and conditions of your offer letter remain the same. We kindly request that you confirm your acceptance of this start date revision by replying to this email.
Thank you for your understanding and flexibility.
Sincerely,
[Your Name]
Offer Letter Revision: Location Change
Hi [Candidate Name],
We hope this email finds you well.
We are writing to inform you of a change in the location for your position as [Position Name]. The new location will be [New Location].
This decision was made after careful consideration of our business needs and our desire to create a more efficient and effective work environment.
We acknowledge that this may require a relocation on your part. We are committed to providing you with the necessary support to make this transition as smooth as possible.
All other terms and conditions of your offer letter remain the same. Your start date will also remain the same.
Please confirm your acceptance of this location change by signing and returning the revised offer letter attached to this email.
We appreciate your understanding and cooperation.
Sincerely,
[Your Name]
Offer Letter Revision: Title Change
Hi [Candidate Name],
We hope this email finds you well.
We are writing to revise the title for your position as [Position Name]. The new title will be [New Title].
This change reflects the expanded scope and responsibilities that will come with your role. We believe that this new title more accurately reflects the value you will bring to our team.
Your salary, benefits, start date, and all other terms and conditions of your offer letter remain the same.
Please confirm your acceptance of this title change by signing and returning the attached revised offer letter.
We are excited to see you succeed in this new role.
Sincerely,
[Your Name]
Offer Letter Revision: Benefits Package Update
Hi [Candidate Name],
We hope this email finds you well.
We are writing to inform you of an update to the benefits package for your position as [Position Name].
Effective [Effective Date], we will be making the following changes to your benefits package:
- [List of changes]
We believe these changes will provide you with a more comprehensive and competitive benefits package.
All other terms and conditions of your offer letter remain the same.
Please confirm your acceptance of these benefits package updates by replying to this email.
We value your contributions to our team and are committed to providing you with the support and benefits you need to succeed.
Sincerely,
[Your Name]
Offer Letter Revision: Probationary Period Extension
Hi [Candidate Name],
We hope this email finds you well.
We are writing to inform you of an extension to the probationary period for your position as [Position Name]. Your probationary period will now end on [New End Date].
This decision was made after careful consideration of your performance and the need for additional time to assess your fit within our team.
During this extended period, we will continue to provide you with support and guidance to help you succeed in your role.
All other terms and conditions of your offer letter remain the same.
Please confirm your acceptance of this probationary period extension by replying to this email.
We remain confident in your abilities and look forward to seeing your continued growth and development.
Sincerely,
[Your Name]
Offer Letter Revision: Offer Withdrawal
Hi [Candidate Name],
We hope this email finds you well.
We regret to inform you that we must withdraw our offer for the position of [Position Name].
This decision was not made lightly and is the result of unforeseen circumstances beyond our control.
We understand that this may be disappointing news, and we apologize for any inconvenience it may cause.
We appreciate your interest in [Company Name] and wish you all the best in your job search.
Sincerely,
[Your Name]
What is a Revised Offer Letter Email?
A revised offer letter email is a formal communication sent by a potential employer to a candidate after an initial offer has been made. This email typically includes updated or revised information regarding the job offer, such as changes to the salary, benefits, or start date. It is important to note that a revised offer letter email is not a new offer, but rather an amendment to the original offer.
What Should a Revised Offer Letter Email Include?
A revised offer letter email should clearly state the following information:
- Acknowledgement of the original offer: The email should acknowledge the date and terms of the original offer.
- Revised terms: The email should specify the specific terms that have been revised, such as the salary, benefits, or start date.
- Rationale for the revision: If applicable, the email may provide a brief explanation for the revision, such as changes in the company’s circumstances or market conditions.
- Instructions for signing and returning the revised offer: The email should include clear instructions on how the candidate should sign and return the revised offer letter.
When is a Revised Offer Letter Email Sent?
Revised offer letter emails are typically sent in the following situations:
- Changes to the company’s circumstances: The company may need to revise the offer due to unexpected changes in its financial situation, business strategy, or market conditions.
- Negotiations with the candidate: The candidate may have negotiated for changes to the original offer, such as a higher salary or more benefits.
- Errors in the original offer: The original offer may have contained errors that need to be corrected.
Alright folks, that’s all from us on this fine revised offer letter email business. Thanks for sticking with us! If you’ve got any other sticky situations regarding job applications or career woes, be sure to swing by again. We’ll be here, ready to lend a helping hand and some virtual wisdom. Until next time, keep on hustlin’ and making them job offers irresistible!