Resignation Letter Email with Attachment: A Comprehensive Guide
Source simpleartifact.com
A resignation letter is a formal document that an employee submits to their employer to announce their intent to leave the company. It typically includes the employee’s name, position, last date of employment, and a brief statement expressing their gratitude for the opportunity to work at the company. Resignation letters can be sent via email, mail, or hand-delivered to the employer. When sending a resignation letter via email, it is important to attach a PDF or Word document containing the signed and dated resignation letter. This ensures that the employer has a physical copy of the letter for their records.
Structure of a Resignation Letter Email with Attachment
Tendering your resignation can be a daunting task, but with the right structure and tone, you can make the transition smooth and professional.
1. Header:
- Start by including your full name, position, and the name of the company.
- Indicate that you are writing to submit your resignation.
2. Body Paragraph:
- State your last date of employment explicitly.
- Express your gratitude for the opportunity and experience you have gained during your tenure.
3. Additional Information:
- Offer to assist in the transition process if possible.
- Include any relevant details or reasons for your resignation (optional).
4. Closing:
- Reiterate your gratitude and well wishes for the company.
- Use a professional closing, such as “Sincerely” or “Best regards.”
- Sign your name and include any necessary contact information.
| Header | Body Paragraph | Additional Information |
|---|---|---|
|
John Doe To whom it may concern, I am writing to submit my resignation from my position as Software Engineer at ABC Corporation, effective two weeks from today, May 19, 2023. |
During my two years with ABC Corporation, I have gained invaluable experience and knowledge. I am grateful for the opportunities and support I have received. |
I am committed to ensuring a smooth transition during my final days. Thank you for everything. I wish you and ABC Corporation all the best in the future. |
| Closing | ||
|
Sincerely, John Doe |
||
Attachment:
If necessary, attach a formal resignation letter in PDF format. The attachment should follow the same structure and content as the email.
Sample Resignation Letter Email with Attachment
Resignation Notice for a New Career Path
Hi [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Date of Employment].
This decision was not made lightly. I have greatly valued my time here and the opportunities I have been given to learn and grow professionally. However, I have recently been offered a role at another company that aligns more closely with my long-term career goals.
I want to express my sincere gratitude for the support and guidance you have provided me during my time here. I wish you and the company all the best in the future.
Attached is a copy of my official resignation letter.
Best regards,
[Your Name]
=======================
Resignation Letter for Personal Reasons
Hi [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Date of Employment].
This decision is due to personal reasons that I am not comfortable discussing at this time. I understand that this may be unexpected, and I apologize for any inconvenience this may cause.
I want to thank you for the opportunity to work at [Company Name]. I have enjoyed my time here and I wish you and the company all the best.
Attached is a copy of my official resignation letter.
Sincerely,
[Your Name]
=======================
Resignation Letter for a Promotion Elsewhere
Hi [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Date of Employment].
I have accepted a promotion at another company that will provide me with new challenges and growth opportunities. This decision was not made easily, and I value the experiences and connections I have made here.
I want to express my gratitude for the support and guidance you have provided me during my time here. I wish you and the company all the best in the future.
Attached is a copy of my official resignation letter.
Sincerely,
[Your Name]
=======================
Resignation Letter for Family Reasons
Hi [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Date of Employment].
This decision is due to family reasons that require me to be closer to [Family Location]. I understand that this may come as a surprise, and I apologize for any inconvenience it may cause.
I want to thank you for the opportunities and support I have received during my time here. I wish you and the company all the best in the future.
Attached is a copy of my official resignation letter.
Sincerely,
[Your Name]
=======================
Resignation Letter for Health Reasons
Hi [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Date of Employment].
This decision is due to health reasons that require me to reduce my workload. I understand that this may be unexpected, and I apologize for any inconvenience this may cause.
I want to thank you for the understanding and support you have provided me during my time here. I wish you and the company all the best in the future.
Attached is a copy of my official resignation letter.
Sincerely,
[Your Name]
=======================
Resignation Letter for Relocation
Hi [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Date of Employment].
This decision is due to my relocation to [New Location]. I understand that this may come as a surprise, and I apologize for any inconvenience it may cause.
I want to thank you for the support and guidance you have provided me during my time here. I wish you and the company all the best in the future.
Attached is a copy of my official resignation letter.
Sincerely,
[Your Name]
=======================
Resignation Letter for Retirement
Hi [Manager’s Name],
After much contemplation, I have decided to retire from my position as [Your Position] at [Company Name]. My retirement will be effective [Your Last Day of Employment].
I have enjoyed my time here tremendously, and I am grateful for the opportunities I have been given to learn, grow, and contribute to the company’s success.
I want to express my sincere appreciation for the support and guidance you have provided me over the years. I wish you and the company all the best in the future.
Attached is a copy of my official resignation letter.
Sincerely,
[Your Name]
How to Write a Resignation Letter Email with Attachments
Q1: What should be included in the subject line of a resignation letter email with attachment?
Answer:
- Subject: Resignation Letter with Attachment – [Your Name]
Q2: Can I include multiple attachments in my resignation letter email?
Answer:
Yes, you can include multiple attachments in your resignation letter email, such as a cover letter, resume, or any other relevant documents. However, it is important to ensure that the attachments are clearly identified and organized to avoid confusion.
Q3: How should I format a resignation letter email with attachments?
Answer:
- Use a professional and formal tone.
- Include your name, address, phone number, and email address in the header.
- State the date in which you are submitting your resignation.
- Clearly state your last date of employment.
- Express your gratitude for the opportunity and experience you have gained during your employment.
- If desired, you may provide a brief reason for your resignation.
- Attach the necessary documents as separate files, and clearly label each attachment.
- End the email with a polite and professional closing, such as "Sincerely" or "Best regards."
And that’s a wrap, folks! Thanks for hanging out with us today. If you’ve got any more questions about resignation letter email attachments, don’t be a stranger – drop us a line anytime. And be sure to swing by again soon for more workplace wisdom and general tomfoolery. Cheers!