Resignation Letter Email Template Word: A Comprehensive Guide
Source eforms.com
The resignation letter is an essential document that formally communicates an employee’s decision to end their employment with an organization. It is typically sent to the immediate supervisor or manager via email. The resignation letter email template word provides a structured format for drafting such letters, ensuring that all necessary information is included in a professional and concise manner. The template typically includes sections for the employee’s name, position, current employment status, intended departure date, and a brief expression of gratitude or well wishes for the organization.
How to Structure a Resignation Letter Email Template
When you’re ready to leave your job, it’s important to write a clear and concise resignation letter. This letter will serve as your formal notice to your employer that you are leaving your position.
Here is a suggested structure for a resignation letter email template:
1. Header
- Your name
- Your address
- City, State, Zip code
- Email address
- Phone number
- Date
2. Recipient Information
- Your manager’s name
- Your manager’s title
- Company name
- Company address
- City, State, Zip code
3. Salutation
- Dear [Manager’s name],
4. Opening Paragraph
- State that you are writing to resign from your position. Be clear and direct.
- Example: "I am writing to inform you of my decision to resign from my position as [your position] at [company name]."
5. Body Paragraph
- Explain how much notice you are providing.
- Example: "My last date of employment will be [your last date]."
- If you are willing to help with the transition, state this here.
- Example: "I am willing to do everything I can to ensure a smooth transition during my departure."
6. Closing Paragraph
- Thank your manager for the opportunity to work at the company.
- Example: "I want to thank you for the opportunity to work at [company name]. I have learned a great deal and I wish you and the company all the best in the future."
7. Signature
- Your typed signature
- Your handwritten signature (if sending by mail)
8. Enclosure
- If you are attaching any documents, such as a signed copy of your resignation letter, note that here.
- Example: "Enclosure: Signed copy of resignation letter"
Table: Example Resignation Letter Email Template
| Section | Example |
|---|---|
| Header | Jane Doe |
| Recipient Information | John Smith, Manager |
| Salutation | Dear John, |
| Opening Paragraph | I am writing to inform you of my decision to resign from my position as Software Engineer at Acme Widgets. |
| Body Paragraph | My last date of employment will be August 15, 2023. I am willing to assist with the transition during my departure in any way possible. |
| Closing Paragraph | I want to thank you for the opportunity to work at Acme Widgets. I have learned a great deal and wish you and the company all the best in the future. |
| Signature | Jane Doe |
| Enclosure | Signed copy of resignation letter |
Unique Resignation Email Template Examples
To Pursue a New Opportunity
Dear [Manager’s Name],
Please accept this email as my formal resignation from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day].
This decision was not made lightly. I have thoroughly enjoyed my time at [Company Name] and am grateful for the opportunities I have been given. However, I have recently been offered a new position that I believe will better align with my long-term career goals.
I want to thank you for your support and guidance during my time here. I have learned a great deal and have grown both professionally and personally.
I will do everything I can to ensure a smooth transition during my departure. Please let me know if there is anything I can do to assist.
I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Name]
To Return to School
Dear [Manager’s Name],
After much deliberation, I have decided to resign from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day].
This decision has been made in order to pursue my long-held aspiration of returning to school. I have been accepted into a graduate program at [University Name] and will be starting my studies in [Semester].
I am grateful for the opportunities I have been given during my time at [Company Name]. I have learned a great deal and have developed both professionally and personally.
I will do everything I can to ensure a smooth transition during my departure. Please let me know if there is anything I can do to assist.
I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Name]
To Relocate
Dear [Manager’s Name],
Please accept this email as my formal resignation from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day].
This decision has been made due to my family’s decision to relocate to [City]. This move will provide my spouse with a better job opportunity and allow our children to be closer to extended family.
I have enjoyed my time at [Company Name] and am grateful for the experiences I have gained. I have learned a lot and have made valuable connections.
I will do everything I can to ensure a smooth transition during my departure. Please let me know if there is anything I can do to assist.
I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Name]
To Start a Business
Dear [Manager’s Name],
Please accept this email as my formal resignation from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day].
This decision has been made after much thought and consideration. I have decided to pursue my entrepreneurial dreams and start my own business.
I have always had a passion for [Your Business Idea] and believe that this is the right time to turn my dream into a reality. I am confident that I have the skills and experience necessary to succeed.
I am grateful for the opportunities I have been given during my time at [Company Name]. I have learned a great deal and have developed both professionally and personally.
I will do everything I can to ensure a smooth transition during my departure. Please let me know if there is anything I can do to assist.
I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Name]
To Take a Sabbatical
Dear [Manager’s Name],
Please accept this email as my formal resignation from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day].
This decision has been made in order to take a sabbatical. I have been working hard for many years and I need some time to recharge and pursue other interests.
I have enjoyed my time at [Company Name] and am grateful for the experiences I have gained. I have learned a lot and have made valuable connections.
I will do everything I can to ensure a smooth transition during my departure. Please let me know if there is anything I can do to assist.
I hope to return to [Company Name] in the future. In the meantime, I wish you and the company all the best.
Sincerely,
[Your Name]
For Personal Reasons
Dear [Manager’s Name],
Please accept this email as my formal resignation from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day].
This decision has been made for personal reasons. I am not at liberty to discuss the details, but I can assure you that it is not a reflection of my feelings towards the company or my colleagues.
I want to thank you for the opportunities I have been given during my time at [Company Name]. I have learned a great deal and have grown both professionally and personally.
I will do everything I can to ensure a smooth transition during my departure. Please let me know if there is anything I can do to assist.
I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Name]
To Retire
Dear [Manager’s Name],
Please accept this email as my formal resignation from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day].
This decision has been made after much thought and consideration. I have decided to retire and spend more time with my family and pursue my hobbies.
I have enjoyed my time at [Company Name] and am grateful for the opportunities I have been given. I have learned a great deal and have made valuable connections.
I will do everything I can to ensure a smooth transition during my departure. Please let me know if there is anything I can do to assist.
I wish you and [Company Name] all the best in the future. I will always cherish the memories I have made here.
Sincerely,
[Your Name]
When writing a resignation letter for Word, is there a template available for use?
Yes. There are several resignation letter templates available for use in Microsoft Word. These templates can be found by opening a new Word document and selecting “Templates” from the File menu. In the search bar, type “resignation letter” and select a template from the results.
Can you provide details on what a subject line should look like on a resignation email?
The subject line of a resignation email should be brief and to the point. It should clearly state that the email is a resignation letter. Some examples of appropriate subject lines include: “Resignation from Position as [Your Position]” or “Notice of Resignation – [Your Name]”.
What is the correct format for a resignation email?
A resignation email should be formatted in a professional and formal manner. It should include the following elements:
- Your name and contact information
- The date
- The name of the person you are resigning to
- A brief statement of your resignation
- Your last date of employment
- A closing statement
Well, that was my take on how to write a resignation letter using the best email templates, and I really hope it helps you with your job search journey. While you’re here, why not check out some of our other resignation letter resources? We’ve got a whole bunch of articles and templates to help you write the perfect letter, no matter what your circumstances. Thanks for stopping by, and I wish you all the best in your future endeavors!