Resignation Letter Email Format with Notice Period
Source orbitcareers.com
Resignation letter email is a formal communication from an employee to an employer that conveys the employee’s intent to terminate their employment. It typically includes key elements such as the employee’s name, position, last date of employment, and notice period. The notice period is the period between the date the resignation letter is submitted and the employee’s last day of work. It is important to note that the notice period may vary depending on individual employment contracts or company policies.
Best Structure for Resignation Letter Email Format with Notice Period
When resigning from a position, it’s crucial to maintain professionalism and leave a positive impression. A well-structured resignation letter can make all the difference. Here’s an in-depth guide to crafting an effective resignation letter via email with a notice period:
1. Email Subject Line
- Keep it concise and clear, e.g., “Resignation from [Your Position]”
2. Salutation
- Address your manager or supervisor formally, e.g., “Dear Mr./Ms. [Manager’s Name]”
3. Introduction
- State your decision to resign from your position.
- Include the date of your last day of employment.
4. Notice Period
- Clearly state your notice period, e.g., “I will serve out my remaining [Number of Days/Weeks/Months] notice period.”
5. Expression of Gratitude (Optional)
- Express your appreciation for the opportunity to work in the company and/or for the support you have received.
6. Future Plans (Optional)
- If relevant, you can briefly mention your future plans, e.g., “I have accepted a position at another organization.”
7. Transition Arrangements (Optional)
- Offer to assist in any way possible to ensure a smooth transition during your notice period.
8. Closing
- End with a formal closing such as “Sincerely” or “With thanks.”
9. Electronic Signature
- Include your full name and job title below the closing.
10. Additional Notes
- Proofread your letter carefully for any errors before sending it.
- Consider sending a paper copy of your resignation letter to HR or your manager in addition to the email.
Notice Period Calculation Table
| Notice Period | Last Day of Employment |
|---|---|
| 2 weeks | 14 days from the date of submission of resignation letter |
| 1 month | 30 days from the date of submission of resignation letter |
| 3 months | 90 days from the date of submission of resignation letter |
7 Professional Resignation Letter Email Formats with Notice Period
Formal Resignation Letter with Notice Period
Dear [Manager’s Name],
I am writing to formally submit my resignation from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Date of Employment].
During my time here, I have gained invaluable experience and grown both professionally and personally. I appreciate the opportunities and support you and the company have provided.
I understand the need for a smooth transition and will do everything I can to ensure a successful handover before my departure.
Thank you for the opportunity to work here. I wish you and the company all the best in the future.
Sincerely,
[Your Name]
Resignation Letter for Personal Reasons
Dear [Manager’s Name],
I hope this email finds you well.
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Date of Employment].
This decision weighs heavily on me, but I have accepted a position elsewhere that better aligns with my long-term career goals.
I am grateful for the opportunities I have had during my time here. I have learned so much and have made many valuable connections.
I wish you and the company all the best in the future. I will be happy to assist in any way possible to ensure a smooth transition.
Sincerely,
[Your Name]
Resignation Letter for Family Reasons
Dear [Manager’s Name],
I am writing to inform you of my difficult decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Date of Employment].
After much deliberation, I have decided to relocate to another city to be closer to family. This decision was not made lightly, but I believe it is the best choice for my family’s well-being.
I have enjoyed my time here and am grateful for the opportunities I have been given. I wish you and the company all the best in the future.
I will do everything I can to ensure a smooth transition before my departure. Please let me know if there is anything specific I can assist with.
Thank you for your understanding.
Sincerely,
[Your Name]
Resignation Letter for Health Reasons
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Date of Employment].
I have recently been diagnosed with a medical condition that requires me to take an indefinite leave of absence from work. After much consideration, I have decided that it is in my best interest to prioritize my health at this time.
I am grateful for the support and understanding you and the company have shown me during my time here. I wish you and the company all the best in the future.
I will do my best to ensure a smooth handover of my responsibilities before my departure.
Thank you for your understanding.
Sincerely,
[Your Name]
Resignation Letter to Pursue Education
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Date of Employment].
After much thought and consideration, I have decided to pursue further education at [Name of University]. This is a lifelong dream of mine, and I believe it is the right time for me to make this investment.
I am grateful for the opportunities and experiences I have gained during my time here. I wish you and the company all the best in the future.
I will do everything I can to ensure a smooth transition before my departure. Please let me know if there is anything specific I can assist with.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Resignation Letter to Start a New Business
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Date of Employment].
After much deliberation, I have decided to leave my current role and start my own business. This is an exciting new chapter in my career, and I am eager to embrace this challenge.
I want to thank you and the company for the incredible opportunities I have been given. I have learned so much and have grown both professionally and personally during my time here.
I am committed to ensuring a smooth transition before my departure. I wish you and the company all the best in the future.
Sincerely,
[Your Name]
Resignation Letter with Counter Offer
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Date of Employment].
This decision was not made lightly. I have enjoyed my time here and am grateful for the opportunities I have been given.
However, I have recently received a counter offer from another company that is more aligned with my long-term career goals. After careful consideration, I have decided to accept this offer.
I want to thank you for your understanding and support. I wish you and the company all the best in the future.
Sincerely,
[Your Name]
How to Write a Resignation Letter with Notice Period?
A resignation letter is a formal document that you submit to your employer to inform them of your decision to leave your position. It should include your name, position, the date you are resigning, and your last day of employment.
The notice period is the amount of time between the date you submit your resignation letter and your last day of employment. The standard notice period is two weeks, but it can vary depending on your company’s policy or your employment contract.
When writing your resignation letter, be sure to keep the following in mind:
- Be clear and concise.
- State your reason for leaving (optional).
- Thank your employer for the opportunity to work for them.
- Offer to help with the transition.
- Proofread your letter carefully before submitting it.
How to Format a Resignation Letter?
There is no one-size-fits-all format for a resignation letter, but there are some general guidelines that you can follow:
- Use a professional font and font size.
- Left-align your text.
- Include your contact information at the top of the letter.
- Date the letter.
- Start the letter with a salutation.
- State your intention to resign.
- Provide your last day of employment.
- Thank your employer.
- Offer to help with the transition.
- Close the letter with a complimentary close.
What should I include in the subject line?
The subject line of your resignation letter should be brief and to the point. It should state your name and your intention to resign. For example:
“Resignation Letter from [Your Name]”
And that’s a wrap! Thanks for taking the time to check out our guide to crafting a resignation letter email with panache. Remember, the key is to be clear, concise, and professional, even if you’re feeling bittersweet about leaving. So, whether you’ve got a new job lined up or are simply ready for a change, may this guide help you sail through this transition with grace. Be sure to check back later for more career-boosting tips and advice.