Detach Your Resignation: How to Submit a Resignation Letter Email Attachment
A resignation letter email attachment is a formal document that an employee sends to their employer to inform them of their decision to resign from their position. The attachment typically includes a cover letter, a formal resignation letter, and any other relevant documents, such as a notice period or a letter of recommendation. Resignation letter email attachments are typically sent via email to the employee’s supervisor or manager. The email should be professional and concise, and it should clearly state the employee’s name, position, and last date of employment. The attachment should be in a common file format, such as PDF or Word, and it should be named appropriately, such as “Resignation Letter – [Employee Name]”.
The Ideal Resignation Letter Email Attachment Structure
When submitting your resignation via email, it’s crucial to ensure your attachment is well-structured and professional. Here’s a detailed guide to help you craft the perfect resignation letter attachment:
Format
- Use a standard word processing software like Microsoft Word or Google Docs.
- Choose a font size of 11-12 points in a professional font like Times New Roman or Arial.
- Set single line spacing and normal margins.
Content
Header
Include a header at the top of the document with the following information:
- Your full name
- Your address
- City, State, ZIP Code
- Email address
- Phone number
Date
Write the date you are submitting the resignation letter.
Inside Address
Include the name and title of the person you are addressing the letter to, such as:
“`
[Recipient’s Name]
[Recipient’s Title]
[Company Name]
“`
Salutation
Begin the letter with a formal salutation, such as “Dear Mr./Ms. [Last Name].”
Body Paragraphs
State your resignation formally and briefly, including:
- Your position
- Your last day of employment
Optionally, you may include a brief statement expressing gratitude or well wishes.
Offer to Assist
Indicate your willingness to assist with the transition, if desired.
Signature Block
Leave space for your signature (if you are submitting a physical copy).
Type your full name and title below the signature block.
Additional Elements
Attachments
If necessary, include any relevant attachments, such as a letter of reference or a non-compete agreement.
Table of Contents
For long or complex resignation letters, consider adding a table of contents to help the reader navigate the document.
| Section | Page |
|---|---|
| Header | 1 |
| Date | 1 |
| Inside Address | 1 |
| Salutation | 1 |
| Body Paragraphs | 1-2 |
| Offer to Assist | 2 |
| Signature Block | 2 |
| Attachments | 3 |
| Table of Contents | 3 |
Sample Resignation Letter Emails for Different Reasons
Heading: Personal Reasons
Dear [Recipient Name],
Please accept this email as my formal resignation from my position as [Your Position] at [Company Name]. My resignation will be effective as of [Last Date of Employment].
This was not an easy decision to make, but I have accepted a position that aligns more closely with my personal goals and aspirations.
I want to express my sincere gratitude for the opportunities and support I have received during my time here. I have learned and grown both professionally and personally, and I am grateful for the experience.
During my remaining time here, I am committed to ensuring a smooth transition and assisting in any way possible.
Thank you again for everything.
Best regards,
[Your Name]
Heading: Relocation
Dear [Recipient Name],
I am writing to submit my resignation from my position as [Your Position] at [Company Name], effective [Last Date of Employment].
This decision is due to my [Family Member’s / Spouse’s / Partner’s] relocation to [New Location]. While I have loved working here, I must prioritize my family’s well-being.
I am grateful for the opportunities and experiences I have gained during my time at [Company Name]. I have learned a great deal, and I am proud of the contributions I have made.
I am committed to a smooth transition and will assist in any way possible during my remaining time here.
Thank you for your support and understanding.
Best wishes,
[Your Name]
Heading: Career Advancement
Dear [Recipient Name],
I hope this email finds you well.
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Last Date of Employment].
This was not an easy choice, but I have accepted a position at [New Company] that offers me greater opportunities for career advancement.
I want to express my sincere gratitude for the support and guidance I have received during my time here. I have gained invaluable experience and knowledge that will serve me well in my future endeavors.
I am committed to assisting in any way possible during my transition period.
Thank you again for everything.
Sincerely,
[Your Name]
Heading: Health Reasons
Dear [Recipient Name],
I am writing to regretfully submit my resignation from my position as [Your Position] at [Company Name], effective [Last Date of Employment].
This decision has been made due to unforeseen health issues that require immediate attention.
I have enjoyed my time at [Company Name] immensely and am grateful for the support I have received. I have learned a great deal and have grown both professionally and personally.
I am committed to ensuring a smooth transition during my remaining time here.
Thank you for your understanding.
Sincerely,
[Your Name]
Heading: Retirement
Dear [Recipient Name],
I am writing to inform you of my decision to retire from my position as [Your Position] at [Company Name], effective [Last Date of Employment].
I have made this decision after much deliberation and am excited about the new chapter in my life.
I have spent the past [Years] at [Company Name] and am proud of the contributions I have made. I have grown both professionally and personally, and I am grateful for the experiences I have had.
I am committed to ensuring a smooth transition during my remaining time here.
Thank you for your support and friendship over the years.
Sincerely,
[Your Name]
Heading: Return to School
Dear [Recipient Name],
I hope this email finds you well.
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Last Date of Employment].
I have made this difficult decision to pursue a higher education. I have always valued learning and development, and I believe that returning to school is the next logical step in my career.
I am grateful for the incredible experience and guidance I have received during my time at [Company Name]. I have gained invaluable knowledge and skills that I will carry with me throughout my future endeavors.
I am committed to assisting in any way possible during my transition period.
Thank you again for all your support.
Sincerely,
[Your Name]
Heading: Resignation with Notice Period
Dear [Recipient Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name]. My resignation will be effective [Last Date of Employment], following a two-week notice period.
This was a difficult decision to make, but I have accepted a new position that offers me greater opportunities for growth and development.
I want to express my sincere gratitude for the opportunities and support I have received during my time at [Company Name]. I have learned and grown both professionally and personally, and I am grateful for the experience.
During my remaining time here, I am committed to ensuring a smooth transition and assisting in any way possible.
Thank you again for everything.
Sincerely,
[Your Name]
Resignation Letter Email Attachment
Question: What should you include as an attachment to a resignation letter email?
Answer: A resignation letter email does not generally include an attachment, unless it is a required document or form by the employer. It is important to follow the specific resignation letter requirements set by your organization.
Other Questions and Answers
Question: What is the best way to format a resignation letter email?
Answer: Use a standard email format, including a clear subject line, a formal salutation, a concise body, and a professional closing.
Question: What are common mistakes to avoid when writing a resignation letter email?
Answer: Avoid using vague language, being overly negative, or making personal attacks. Keep the letter professional, brief, and to the point.
Question: How should I handle a resignation letter email if I am working remotely?
Answer: Follow the same guidelines as an in-person resignation, and ensure that your email is professional and includes all necessary information. It may also be beneficial to check in with your manager via video call after submitting your resignation email.
Alright then, that’s pretty much all I had to say about using email attachments for your resignation letter. Thanks for sticking with me, and I hope you feel more confident about this step. If you have other questions or want to learn more about job search strategies, be sure to come back and visit us again soon. I’ll be here with more helpful tips and insights.