Resignation Email Sample: A Comprehensive Guide to Write a Professional Farewell
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Crafting an Effective Resignation Email
Leaving a job can be an emotional experience, but it’s important to approach your resignation professionally. A well-crafted resignation email not only informs your employer of your decision but also helps maintain positive relationships and ensures a smooth transition.
Essential Elements
- Formal salutation: Begin with a formal salutation such as “Dear [Manager’s name].”
- Clear statement of intent: State your intention to resign in the first paragraph. Be direct and use a phrase like “I am writing to inform you of my decision to resign from my position as [Your position].”
- Last date of employment: Specify your last day of work, giving sufficient notice to allow for a smooth handover.
- Expression of gratitude: Take the opportunity to express your gratitude for the opportunity and support you have received during your time at the company.
- Offer to assist: If possible, offer to assist in any way you can to ensure a seamless transition.
- Professional closing: End with a professional closing such as “Sincerely,” or “Best regards.” Your name should follow the closing.
Optional Elements
Depending on the situation, you may also include the following optional elements:
- Reason for leaving: It is not always necessary to provide a reason for leaving, but if you feel comfortable, you may briefly mention your reasons.
- Next steps: If you have a specific plan for your next move, you may choose to share it with your manager.
- Personal touch: If you have a particularly close relationship with your manager, you may add a personal touch to your email, such as expressing your appreciation or sharing a memorable experience.
Sample Resignation Email Structure
| Element | Example |
|---|---|
| Salutation | Dear Mr. Smith, |
| Statement of intent | I am writing to inform you of my decision to resign from my position as Marketing Manager, effective two weeks from today, Friday, January 20th, 2023. |
| Expression of gratitude | I would like to express my sincere gratitude for the opportunity to work at [Company name]. I have greatly appreciated the support and guidance you have provided me during my time here. |
| Offer to assist | I am committed to ensuring a smooth transition during my departure and am happy to assist in any way I can. |
| Closing | Thank you again for the incredible experience I have had at [Company name]. I wish you and the company all the best in the future. |
| Signature | Sincerely, |
| Name | [Your name] |
Sample Resignation Letters
For Personal Reasons
Dear [Manager’s name],
Please accept this letter as formal notification that I will be resigning from my position as [Your position] at [Company name], effective two weeks from today, [Your last day of employment].
This decision has not been made lightly, and I want to express my sincere gratitude for the opportunities and support I have received during my time here. I have valued my time at [Company name] and appreciate the experiences and growth I have gained.
While I am excited for this new chapter, I will always cherish the relationships I have built here. I wish you and [Company name] all the best in the future.
Sincerely,
[Your name]
For Education
Dear [Manager’s name],
I hope this email finds you well.
I am writing to inform you of my decision to resign from my position as [Your position] at [Company name], effective [Your last day of employment].
This decision has been carefully considered, and I am excited to pursue a master’s degree in [Your field of study] at [University name].
I have enjoyed my time at [Company name] and am grateful for the opportunities and support I have received. The skills and knowledge I have acquired here will serve me well in my future endeavors.
I wish you and [Company name] all the best in the future.
Sincerely,
[Your name]
For Career Advancement
Dear [Manager’s name],
Please accept my formal resignation from my position as [Your position] at [Company name], effective [Your last day of employment].
After careful consideration, I have decided to accept a position as [New position] at [New company name]. This opportunity will allow me to advance my career in a new direction that aligns with my long-term goals.
I am grateful for the mentorship and support I have received during my tenure at [Company name]. The experiences and knowledge I have gained here have been invaluable to my professional growth.
I wish you and [Company name] continued success in the future.
Sincerely,
[Your name]
For Family Reasons
Dear [Manager’s name],
Please accept this letter as formal notification of my resignation from my position as [Your position] at [Company name], effective [Your last day of employment].
This decision has been made due to unforeseen family circumstances that require my immediate attention and support.
I want to express my heartfelt gratitude for the support and opportunities I have received during my time here. I have cherished my time at [Company name] and value the relationships I have built.
I wish you and [Company name] all the best in the future.
Sincerely,
[Your name]
For Health Reasons
Dear [Manager’s name],
I hope this email finds you well.
I am writing to inform you of my decision to resign from my position as [Your position] at [Company name], effective [Your last day of employment].
This decision has been made after careful consideration of my health and well-being. I have been experiencing ongoing health issues that require me to prioritize my health and recovery.
I want to express my sincere gratitude for the understanding and support I have received during my time here. I have valued my experiences at [Company name] and will always cherish the relationships I have built.
I wish you and [Company name] all the best in the future.
Sincerely,
[Your name]
For Retirement
Dear [Manager’s name],
I hope this letter finds you in good spirits.
After much reflection, I have decided to retire from my position as [Your position] at [Company name], effective [Your last day of employment].
This decision has not been made lightly. I have enjoyed my time at [Company name] immensely and am grateful for the opportunities and experiences I have had.
I am excited to enter this new chapter of my life and pursue other interests and spend more time with my family.
I wish you and [Company name] continued success and prosperity in the future.
Sincerely,
[Your name]
For Relocation
Dear [Manager’s name],
Please accept this letter as official notification that I will be resigning from my position as [Your position] at [Company name], effective [Your last day of employment].
This decision was not made lightly, but due to unforeseen circumstances, my family and I will be relocating out of state.
I would like to thank you for the tremendous support and guidance you have provided me during my time at [Company name]. I have learned and grown immensely both professionally and personally.
I wish you and [Company name] all the best in the future.
Sincerely,
[Your name]
What to Include in a Resignation Email
A resignation email should include the following information:
* Subject line: “Resignation from [Your Name]”
* Salutation: “Dear [Manager’s Name]”
* Body:
* State your intention to resign from your position, including your last date of employment.
* Express gratitude for the opportunity to work at the company.
* Highlight your accomplishments and contributions.
* Offer to assist with the transition during your notice period.
* Closing:
* Express your appreciation for the company’s support.
* Wish the company and your colleagues well in the future.
* Signature: “Sincerely, [Your Name]”
How to Write a Professional Resignation Email
When writing a resignation email, it is important to follow these tips:
* Be clear and concise: State your intention to resign and your last date of employment in the first paragraph.
* Be respectful: Thank your manager for the opportunity to work at the company and express your appreciation for the support you have received.
* Be positive: Highlight your accomplishments and contributions, but avoid being boastful.
* Offer assistance: Offer to help with the transition during your notice period, such as training your replacement or completing specific projects.
* Proofread carefully: Before sending your email, proofread it carefully for any errors in grammar or spelling.
When to Submit a Resignation Email
The best time to submit a resignation email is typically two weeks before your last date of employment. This gives your manager sufficient time to prepare for your departure and find a suitable replacement.
However, there may be circumstances where you need to submit your resignation with less notice. In such cases, it is important to be honest and upfront with your manager and explain your reasons for leaving.
Thanks for reading! I hope this article has been helpful in providing you with a guide for writing a resignation email. If you have any further questions or want to learn more about this topic, be sure to check out our website again. We’re always adding new content and resources to help you through your job search and career journey.