How to Write the Perfect Resignation Letter Email
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A resignation letter is a formal document that an employee submits to their employer to inform their decision to leave the company. There are several key steps involved in writing a resignation letter:
– Employee is the entity that write the resignation letter email.
– Resignation letter email is the subject that tell reader about writing an email.
– Format is the attribute and the email is its value.
– Employer is the entity that receive the resignation letter email.
The Best Way to Structure Your Resignation Letter Email
Resigning from a job can be a nerve-wracking experience, but crafting a well-written resignation letter email can make it a bit easier. Here’s a step-by-step guide to help you create a professional and effective resignation letter email:
1. Start with a Formal Salutation
Begin your email with a formal salutation, such as “Dear [Manager’s name].” If you do not know your manager’s name, use “Dear Hiring Manager” or “Dear [Company name] Team.”
2. State Your Intention Clearly
In the first sentence, clearly state your intention to resign from your position. Use a phrase like “I am writing to inform you of my decision to resign from my position as [Your position] at [Company name].”
3. Provide a Notice Period
Indicate the date on which you plan to leave the company. It’s customary to provide at least two weeks’ notice, but you may want to offer more depending on your relationship with your employer.
4. Express Appreciation and Gratitude
Take this opportunity to thank your manager and the company for the opportunity to work there. Express your appreciation for the experience and support you’ve received.
5. Offer to Help with the Transition
Let your manager know that you’re willing to help with the transition during your notice period. Offer to train your replacement or assist in any other way possible.
6. Close with a Formal Closing
End your email with a formal closing, such as “Sincerely” or “Best regards.”
| Resignation Letter Email Structure | |
|---|---|
| Section | Content |
| Subject line | Resignation from [Your position] at [Company name] |
| Salutation | Dear [Manager’s name] / Hiring Manager / [Company name] Team |
| Intention to resign | |
| Notice period | |
| Expression of appreciation | |
| Offer to help with transition | |
| Closing | Sincerely / Best regards |
7 Sample Resignation Letter Email for Different Reasons
Heading 1: Expressing Gratitude for Opportunity
Dear [Manager’s name],
I am writing to you today to formally submit my resignation from my position as [Your position] at [Company name], effective [Last date of employment].
I want to express my sincere gratitude for the opportunity to have worked here for the past [Number] years. I have learned so much and I have made some wonderful memories. I am grateful for the support and guidance you have given me.
Heading 2: Pursuing Personal Growth
Dear [Manager’s name],
Please accept my resignation from my position as [Your position] with [Company name], effective [Last date of employment].
While I have enjoyed my time here, I have decided to pursue other opportunities that are more in line with my long-term career goals. I believe that this move will allow me to grow both personally and professionally.
- Pursuing a graduate degree
- Starting my own business
- Exploring a different career field
Heading 3: Relocating for Family Reasons
Dear [Manager’s name],
I am writing to inform you of my decision to resign from my position as [Your position] at [Company name], effective [Last date of employment].
This was not an easy decision, but I have decided to relocate to [New location] to be closer to my family. I believe that this move is in the best interests of my family and I.
Heading 4: Accepting a New Position
Dear [Manager’s name],
Please accept my resignation from my position as [Your position] at [Company name], effective [Last date of employment].
I have recently accepted a position as [New position] at [New company name], and I am excited to start this new chapter in my career.
I want to thank you for the opportunity to work here. I have learned a lot and I wish you and the company all the best.
Heading 5: Health Reasons
Dear [Manager’s name],
Please accept my resignation from my position as [Your position] at [Company name], effective [Last date of employment].
I have recently been diagnosed with a health condition that requires me to take a leave of absence from work. I am not yet sure when I will be able to return to work, and I do not want to hold the company back in any way.
Heading 6: Dissatisfaction with the Role
Dear [Manager’s name],
I am writing to submit my resignation from my position as [Your position] at [Company name], effective [Last date of employment].
While I appreciate the opportunity to have worked here, I have come to the realization that this role is no longer the right fit for me. I have not been able to perform at my best, and I believe that it is time for me to move on.
Heading 7: Time for a Break
Dear [Manager’s name],
I am writing to inform you of my decision to resign from my position as [Your position] at [Company name], effective [Last date of employment].
After [Number] years of working hard, I have decided to take some time off to travel and explore other interests. I am grateful for the opportunity to have worked here and I wish you and the company all the best.
What is the proper formatting of a resignation letter email?
A resignation letter email is a formal communication that announces your intention to leave a company. It should be brief and to the point, and should include the following information:
Subject line: The subject line of your email should clearly state that you are resigning from your position. For example: "Resignation from Position as [Your Position]"
Body: The body of your email should include the following information:
- Your name
- Your last date of employment
- Your reason for leaving (optional)
- A brief thank you to your employer
Closing: The closing of your email should be polite and professional. You can use a standard closing such as "Sincerely," or "Best regards."
Here is an example of a resignation letter email:
Subject: Resignation from Position as Marketing Manager
Dear [Your Manager's Name],
Please accept this letter as formal notification that I am resigning from my position as Marketing Manager, effective [Your Last Date of Employment].
I have accepted a position with another company that is a better fit for my career goals. I want to thank you for the opportunity to work at [Company Name]. I have learned a great deal during my time here, and I am grateful for the experience.
I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Name]
And that’s a wrap! Thanks for sticking with me as I shared some tips on writing a resignation letter email. If you’ve got your resignation letter all squared away, congrats! If not, don’t stress. Just come back here if you need a refresher. In the meantime, stay bold and keep rocking your career!