Resending Email with Attachment Sample: A Comprehensive Guide
Source www.trustalchemy.com
Resending an email with an attachment can be a quick and easy task, but it can also be a source of frustration if you’re not sure how to do it correctly. This article will provide you with a step-by-step guide on how to resend an email with an attachment, as well as a sample email template that you can use.
Best Practices for Resending Emails with Attachments
Oops, did your email not go through the first time? Fret not, here’s how you can resend an email with an attachment like a pro.
Subject Line
Keep the subject line consistent with the original email. If you’re adding new information, indicate it briefly at the beginning of the subject line.
Body of the Email
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Be polite and apologize for the inconvenience.
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Briefly explain why you are resending the email (e.g., “I noticed the attachment was missing in the previous email”).
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Reconfirm the purpose of the email and the actions required from the recipient.
Attachment
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Check if the attachment is correct and up-to-date.
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If there are multiple attachments, list them clearly in the email body.
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If the attachment is large, consider using a file-sharing service like OneDrive or Google Drive.
Sample Email
| To: | [Recipient’s email address] |
|---|---|
| Subject: | Resending: [Original Subject Line] (Missing Attachment) |
| Body: |
Hi [Recipient’s name], I’m sending this email again to make sure you received the attachment I intended to include in my previous email. The attachment is [Name of Attachment]. It contains [Brief description of the attachment]. Please let me know if you have any questions. Thanks, [Your name] |
Sample Resending Emails with Attachments
Revised Proposal Resubmittal
Dear [Recipient Name],
I hope this email finds you well. I am writing to resend our revised proposal for your consideration. We have incorporated your valuable feedback and made significant improvements to enhance the clarity and effectiveness of our proposal.
Attached is the updated document for your reference. We believe this proposal aligns perfectly with your project requirements and would appreciate the opportunity to discuss it further with you.
Updated Contract for Review
Dear [Recipient Name],
Good morning. I am resending the updated contract for your review and approval. We have incorporated the changes you requested, and we believe that the document now reflects the terms and conditions of our agreement accurately.
Please review the attached file carefully and let me know if you have any questions or require any further revisions.
Missing Invoice Attachment
Dear [Recipient Name],
I realized that I neglected to include the invoice attachment in my previous email. I apologize for the oversight and am resending the invoice for your reference.
Please find the attached invoice for your review. If you have any questions or require a different format, please do not hesitate to contact me.
Request for Correction
Hi [Recipient Name],
I am writing to request a correction to the document I sent previously. I noticed an error on page [Page Number] in section [Section Name].
To ensure accuracy, I have attached a corrected version of the document. Please review the changes and let me know if you have any further questions.
Additional Information
Hi [Recipient Name],
I am resending the email with the attachment I promised in our previous conversation. I believe the additional information provided in this document will be helpful for your decision-making process.
Please find the attached file for your review and consideration. Feel free to reach out if you have any questions or require any further clarification.
Technical Issue
Dear [Recipient Name],
I’m experiencing a technical issue with the email system and am unable to send the attachment in my previous email.
I have attached the file to this email and apologize for the inconvenience. Please let me know if you have any difficulties downloading or opening the attachment.
Incomplete File
Hi [Recipient Name],
I am resending the attachment from my previous email, as I realized it was incomplete.
Attached is the corrected version of the file. Please disregard the previous attachment and use this updated version for your reference. I apologize for the error.
How to Resend Email with Attachment Sample
Question: What is the correct format for resending an email with an attachment?
Answer:
- Subject: Resend: [Original subject line]
- Body: Dear [Recipient name],
I am resending this email with the attachment [Attachment name]. I apologize for any inconvenience caused by the previous transmission error.
Best regards,
[Your name]
Resending Email with Incorrect Attachment
Question: What should I do if I accidentally resent an email with the wrong attachment?
Answer:
- Notify the recipient immediately via email or phone.
- Apologize for the error and explain that you have sent the correct attachment in a new email.
- Request the recipient to disregard the email with the incorrect attachment.
Resending Large Email Attachments
Question: How do I resend large email attachments that exceed the size limit?
Answer:
- Use a file sharing service: Upload the attachment to a file sharing service such as Google Drive, OneDrive, or Dropbox. Share the link with the recipient via email.
- Send the attachment as multiple emails: Split the large attachment into smaller chunks and send them as separate emails. Clearly label each email to indicate the order of the chunks.
- Compress the attachment: Use a file compression tool to reduce the size of the attachment. However, be aware that some compression algorithms can reduce the quality of the file.
That’s all you need to know to resend an email with attachments. If you’re still having trouble, you can always contact your email provider for help. Thanks for reading and be sure to check back later for more email tips and tricks!