Request Recommendation Letter Email Sample: Professional and Effective Template
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Structure for Requesting a Recommendation Letter Email
Crafting a compelling request for a recommendation letter via email requires a well-structured approach. Here’s the ultimate guide to help you achieve that:
Subject Line:
* Clear and concise, indicating the purpose as a recommendation letter request
* Example: “Recommendation Letter Request for Professional Development Program”
Salutation:
* Use a professional salutation addressing the recipient by their name and title
* Example: “Dear Ms. Smith,”
Introduction:
* Begin with a polite greeting and immediately introduce yourself and the purpose of the email
* Example: “I hope this email finds you well. My name is John Doe, and I am a recent graduate of XYZ University.”
Justification:
* State the reason for your request and the specific program or position you’re applying for
* Example: “I am writing to request a letter of recommendation for the Project Management Professional (PMP) certification program.”
Qualities to Highlight:
* Use bullet points to list the most relevant skills and qualities you’d like the letter to address
* Example:
* Strong project management skills
* Excellent communication and interpersonal abilities
* Proven leadership and teamwork capabilities
Professional Relationship:
* Remind the recipient of your professional relationship and how you worked together
* Example: “I had the privilege of being your direct report at XYZ Company for two years.”
Specific Examples:
* Provide specific examples of your accomplishments or contributions that demonstrate the qualities you want highlighted
* Example: “During the construction project, I successfully managed a team of engineers and architects, delivering the project on time and within budget.”
Availability:
* State your availability to provide additional information or schedule a meeting if needed
* Example: “I am available to provide any further information you may require.”
Timing:
* Indicate the deadline or timeframe for submitting the letter of recommendation
* Example: “The deadline for the application is March 15, 2023.”
Gratitude:
* Express your sincere gratitude for their time and consideration
* Example: “Thank you for your time and consideration. I greatly appreciate your support.”
Closing:
* Use a professional closing remark and your full name
* Example: “Sincerely, John Doe”
Sample Request Recommendation Letter Email Templates
Request for a Letter of Recommendation for a Promotion
Dear [Recipient Name],
I hope this email finds you well. I am writing to request a letter of recommendation from you in support of my application for the Promotion to [Position Name] within [Company Name].
I have been with the company for [Number] years and have consistently exceeded expectations in my current role as [Current Position]. I have successfully led several key projects and initiatives, including:
- [Project 1]
- [Project 2]
- [Project 3]
I am confident that I have the skills and experience necessary to succeed in the Promotion to [Position Name]. I am eager to take on new challenges and contribute further to the success of the company.
I would be honored to receive a letter of recommendation from you that highlights my qualifications and potential for this role. Please let me know if you are able to assist me with this request.
Thank you very much for your time and consideration.
Request for a Letter of Recommendation for a New Job
Dear [Recipient Name],
I hope this email finds you well. I am writing to request a letter of recommendation from you in support of my application for the [Position Name] position at [Company Name].
I have been working as a [Current Position] at [Current Company] for the past [Number] years, and I have gained valuable experience and skills in [List of Skills].
I am confident that I have the qualifications and drive to succeed in the [Position Name] role at [Company Name]. I am eager to learn new things and contribute to the success of your team.
I would be grateful if you could provide me with a letter of recommendation that highlights my strengths and abilities. I would be happy to provide you with any additional information or materials that you may need.
Thank you very much for your time and consideration.
Request for a Letter of Recommendation for Graduate School
Dear [Recipient Name],
I am writing to request a letter of recommendation from you in support of my application to the [Program Name] program at [University Name].
I have been a student in your [Course Name] class for the past [Number] semesters, and I have greatly enjoyed and benefited from your instruction. I have consistently earned high grades in your class and have actively participated in class discussions.
I am particularly interested in [Area of Study] and believe that the [Program Name] program would provide me with the opportunity to develop my knowledge and skills in this field. I am confident that I have the academic abilities and motivation to succeed in this program.
I would be honored to receive a letter of recommendation from you that highlights my strengths and potential. Please let me know if you are able to assist me with this request.
Thank you very much for your time and consideration.
Request for a Letter of Recommendation for an Award
Dear [Recipient Name],
I hope this email finds you well. I am writing to request a letter of recommendation from you in support of my application for the [Award Name] award.
I have been working as a [Current Position] at [Current Company] for the past [Number] years, and I have consistently exceeded expectations in my role. I have been recognized for my accomplishments with several awards, including:
- [Award 1]
- [Award 2]
- [Award 3]
I am confident that I have the qualifications and achievements to be deserving of the [Award Name] award. I believe that receiving this award would be a great honor and would recognize my hard work and dedication.
I would be grateful if you could provide me with a letter of recommendation that highlights my strengths and accomplishments. I would be happy to provide you with any additional information or materials that you may need.
Thank you very much for your time and consideration.
Request for a Letter of Recommendation for a Volunteer Position
Dear [Recipient Name],
I hope this email finds you well. I am writing to request a letter of recommendation from you in support of my application for the [Volunteer Position] position at [Organization Name].
I have been volunteering with [Organization Name] for the past [Number] years, and I have consistently enjoyed and benefited from my experience. I have volunteered in a variety of roles, including:
- [Role 1]
- [Role 2]
- [Role 3]
I am confident that I have the skills and experience necessary to be successful in the [Volunteer Position] role at [Organization Name]. I am eager to learn new things and contribute to the success of your organization.
I would be grateful if you could provide me with a letter of recommendation that highlights my strengths and abilities. I would be happy to provide you with any additional information or materials that you may need.
Thank you very much for your time and consideration.
Request for a Letter of Recommendation from a Colleague
Dear [Recipient Name],
I hope this email finds you well. I am writing to request a letter of recommendation from you in support of my application for the [Position Name] position at [Company Name].
I have worked closely with you on several projects over the past [Number] years, and I have always been impressed with your professionalism, work ethic, and dedication. You have been a valuable mentor and colleague to me, and I have learned a great deal from you.
I am confident that I have the skills and experience necessary to succeed in the [Position Name] role at [Company Name]. I am eager to take on new challenges and contribute to the success of the team.
I would be grateful if you could provide me with a letter of recommendation that highlights my strengths and abilities. I would be happy to provide you with any additional information or materials that you may need.
Thank you very much for your time and consideration.
Request for a Letter of Recommendation from a Supervisor
Dear [Recipient Name],
I hope this email finds you well. I am writing to request a letter of recommendation from you in support of my application for the [Position Name] position at [Company Name].
I have been working as a [Current Position] under your supervision for the past [Number] years, and I have consistently exceeded expectations in my role. I have successfully led several key projects and initiatives, including:
- [Project 1]
- [Project 2]
- [Project 3]
I am confident that I have the skills and experience necessary to succeed in the [Position Name] role at [Company Name]. I am eager to take on new challenges and contribute further to the success of the company.
I would be honored to receive a letter of recommendation from you that highlights my qualifications and potential for this role. Please let me know if you are able to assist me with this request.
Thank you very much for your time and consideration.
Requesting a Letter of Recommendation via Email
Question: What is the proper format for requesting a letter of recommendation via email?
Answer:
- Subject Line: "Request for Letter of Recommendation from [Recipient’s Name]"
- Greeting: Begin with a formal salutation, addressing the recipient by name.
- Introduction: State your name, purpose for writing (requesting a letter of recommendation), and relationship with the recipient (e.g., past professor, supervisor, colleague).
- Body Paragraph:
- Briefly describe the reason you are seeking a letter of recommendation (e.g., job application, scholarship application).
- Highlight your accomplishments or qualities that are relevant to the opportunity you are applying for.
- Provide details about the specific role or organization to which you are applying.
- Call to Action: Politely request a letter of recommendation.
- Specify the deadline for the letter.
- Indicate how you would like to receive the letter (e.g., email, mail).
- Closing: Express your appreciation and close with a formal valediction.
Other Sample Questions and Answers
Question: What should I avoid doing when requesting a letter of recommendation?
Answer:
- Avoid requesting a letter too close to the deadline.
- Do not assume that the recipient will automatically agree.
- Do not pressure or guilt the recipient into writing a letter.
- Do not provide incomplete or inaccurate information.
- Do not be overly formal or informal.
Question: How can I increase the likelihood of receiving a positive letter of recommendation?
Answer:
- Build a strong relationship with the recipient beforehand.
- Provide the recipient with clear and specific information about your accomplishments and goals.
- Be respectful of the recipient’s time and schedule.
- Offer to provide additional materials (e.g., resume, portfolio) if requested.
- Send a follow-up email to thank the recipient after you receive the letter.
Question: What is the best way to follow up after requesting a letter of recommendation?
Answer:
- Send a brief email to the recipient a few days before the deadline to remind them of your request.
- If the deadline has passed and you have not received the letter, contact the recipient again.
- Be polite and understanding, but also express your concern about the delay.
- If the recipient is unable to provide a letter, thank them for their time and ask for any suggestions for other potential recommenders.
Thanks so much for checking out my guide to request recommendation letters via email! I hope you found these samples helpful. Remember, the key is to be polite, concise, and specific. Make sure to give your recommenders plenty of time to write their letters, and don’t forget to thank them for their support. If you have any more questions, feel free to reach out. Otherwise, I hope you have a great day, and I’ll see you next time!