The Art of Crafting the Perfect Reminding Recommendation Letter Email

Source prepory.com The recommendation letter email is crucial for job applications. It is a key element that can influence hiring managers and improve an applicant’s chances of getting a job. Recommendation letters provide valuable insights into an applicant’s work ethic, skills, and character. Therefore, reminding candidates about recommendation letters is essential in the recruitment process. These reminders facilitate timely submission and ensure that applicants receive the required letters from their referees.

The Optimal Structure for a Recommendation Letter Reminder Email

Crafting an effective reminder email for a recommendation letter is crucial to ensure a prompt and satisfactory response. Here’s a comprehensive guide to help you structure your email for maximum success.

Subject Line

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Keep the subject concise and clear. Avoid using generic phrases like “Reminder” or “Recommendation Letter Request.”

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Instead, opt for something like: “[Recipient’s Name], Reminder for Recommendation Letter for [Applicant’s Name] for [Position/Opportunity].”

Salutation

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Begin with a formal salutation, such as “Dear Dr./Mr./Ms. [Recipient’s Name].”

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If you have a personal relationship with the recipient, you may use a slightly less formal tone, such as “Hi [Nickname].”

Introduction

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Start by politely reminding the recipient that you previously requested a recommendation letter for the specified applicant.

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Mention the date of your initial request or the context of your previous conversation.

Call to Action

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Clearly state your request for the letter, expressing your appreciation for their time and consideration.

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If applicable, specify the deadline or urgency of the request.

Deadline and Instructions

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Provide clear information about the deadline for submitting the letter.

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Include any specific instructions or guidelines that the recipient should follow when writing the letter.

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Example:

Field	Details
Deadline	[Specify date and time]
Platform	Email, LinkedIn Recommendations, or other specified method
Instructions	– Focus on the applicant’s strengths and accomplishments in [relevant areas]. – Provide specific examples and quantifiable results. – Use a professional and positive tone.

Follow-Up

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Suggest a follow-up schedule or method. For example, “I’ll check in next week via email if I don’t receive it by then.”

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Express gratitude for their time and support.

Closing

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End with a polite closing, such as “Thank you for your help.” or “Best regards, [Your Name].”

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If you have a professional relationship, include your job title and company.

Sample Company Recommendation Letter Reminder Emails

For a Recently Submitted Application

Dear [Applicant Name],

I hope this reminder finds you well. I hope everything is going well since you submitted our job application for [Position Name].

We’re still reviewing submissions and hope to make a decision soon. In the meantime, please don’t hesitate to reach out if you have any questions. Thank you again for your interest in [Company Name].

Sincerely,

[Your Name]

For a Specific Recommendation

Dear [Recommendation Provider Name],

Thank you again for agreeing to provide a letter of recommendation for [Applicant Name]. Your input is greatly valued.

As a reminder, we would appreciate it if you could submit your letter by [Deadline]. We understand that you may be busy, but we would be grateful if you could prioritize this request.

Please let me know if you have any questions or need anything from us.

Sincerely,

[Your Name]

For a Letter That is Past Deadline

Dear [Recommendation Provider Name],

I hope this email finds you well. I’m writing to gently remind you about the letter of recommendation we requested for [Applicant Name].

The deadline for the letter was [Deadline]. We understand that things come up, but we would be grateful if you could submit your letter as soon as possible.

We value your input and appreciate your willingness to help.

Sincerely,

[Your Name]

For a Letter for a Non-Profit Organization

Dear [Recommendation Provider Name],

Thank you again for your support of [Non-Profit Organization Name]. We’re so grateful for your willingness to provide a letter of recommendation for our upcoming grant application.

I know you’re very busy, so I appreciate you taking the time to do this. The grant deadline is [Deadline], so we would be grateful if you could submit your letter by [Deadline].

Please let me know if you have any questions.

Sincerely,

[Your Name]

For a Letter for a Scholarship Application

Dear [Recommendation Provider Name],

I hope you’re doing well. I’m writing to you today to ask if you would be willing to provide me with a letter of recommendation for my scholarship application.

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I’m applying for the [Scholarship Name] scholarship. The deadline for the application is [Deadline], so I would appreciate it if you could submit your letter by [Deadline].

I’ve attached my resume and a copy of my scholarship essay for your reference.

Thank you so much for your time and consideration.

Sincerely,

[Your Name]

For a Letter for a Promotion

Dear [Recommendation Provider Name],

I hope this email finds you well. I’m writing to you today to ask if you would be willing to provide me with a letter of recommendation for my promotion application.

I’m applying for the [Promotion Name] position. The deadline for the application is [Deadline], so I would appreciate it if you could submit your letter by [Deadline].

I’ve attached my resume and a cover letter for your reference.

Thank you so much for your time and consideration.

Sincerely,

[Your Name]

For a Letter for a Job Application

Dear [Recommendation Provider Name],

Thank you for agreeing to provide a letter of recommendation for my job application for [Position Name] at [Company Name].

The deadline for the application is [Deadline], so I would appreciate it if you could submit your letter by [Deadline].

I’ve attached my resume and a copy of my cover letter for your reference.

Thank you again for your support.

Sincerely,

[Your Name]

How to Write a Reminder Email for a Recommendation Letter

When should I send a reminder email for a recommendation letter?

A reminder email for a recommendation letter should be sent when you have not received a response to your initial request within a reasonable time frame. This time frame can vary depending on the circumstances, but a good rule of thumb is to send a reminder after one to two weeks.

What should I include in a reminder email for a recommendation letter?

Your reminder email should be brief and to the point. It should include the following information:

• A reminder of your initial request for a recommendation letter
• The deadline for the letter
• Any additional information or instructions that you need the writer to provide
• A thank you for their time and consideration

What is the best way to write a reminder email for a recommendation letter?

Here are some tips for writing a reminder email for a recommendation letter:

• Be polite and respectful.
• Keep your email brief and to the point.
• Clearly state your request.
• Provide a clear deadline for the letter.
• Thank the writer for their time and consideration.

How to Request a Recommendation Letter

What is the best way to request a recommendation letter?

The best way to request a recommendation letter is to do so in person. This way, you can explain your request in detail and answer any questions that the person may have. If you cannot request a letter in person, you can do so via email or phone.

What should I include in a request for a recommendation letter?

When you request a recommendation letter, be sure to include the following information:

• Your full name and contact information
• The name of the person you are requesting a letter from
• The purpose of the letter
• The deadline for the letter
• Any additional information or instructions that you need the writer to provide

How should I follow up after requesting a recommendation letter?

After you have requested a recommendation letter, it is important to follow up to ensure that the writer has received your request and is working on the letter. You can do this by sending a reminder email or calling the writer.

Templates of Recommendation Letter

What to include in a recommendation letter?

A recommendation letter should include the following information:

• The writer’s name and contact information
• The date the letter was written
• The name of the person being recommended
• The writer’s relationship to the person being recommended
• A description of the person being recommended’s skills and experience
• A statement of the writer’s recommendation

That’s it for this email writing guide. I hope you found it helpful. If you need to write more emails, be sure to come back and visit the blog. See you later!