Referred Email Sample: Templates for Job Seekers

Source templates.rjuuc.edu.np A referred email sample is a template that can be used to introduce a candidate to a potential employer that the candidate has been referred by. A hiring manager can use referred email samples to send to their employees to encourage current employees to refer candidates, a recruiter can use referred email sample to pass on relevant candidates to the hiring managers or other recruiters, and a candidate can use referral email samples to introduce themselves to the hiring managers. It’s a key component of a successful employee referral program.

Referred Email Sample Structure

When reaching out to potential candidates through referrals, it’s crucial to craft a well-structured email that accurately conveys your message and encourages them to consider the opportunity. Here’s a guide to the best structure for a referred email sample:

Subject Line:

* Keep it brief and informative, highlighting the position and referral source.
* Example: “Referral for Software Engineer (from John Smith)”

Salutation:

* Address the candidate by name, even if you don’t know them personally.
* Example: “Dear Jane Doe”

Introduction:

* Begin by thanking the candidate for their willingness to be referred.
* State the position you’re seeking to fill and briefly describe its key responsibilities.
* Example:

• “I’m contacting you today regarding a referral from John Smith for the Software Engineer position at our company.”
• “The role involves designing, developing, and maintaining software applications.”

Referral Source:

* Mention the person who referred you and their relationship with the candidate.
* This adds credibility and demonstrates that you’re reaching out through a known connection.
* Example: “John Smith, a former colleague of yours, highly recommended you for this role.”

Candidate’s Qualifications:

* Briefly highlight the candidate’s skills and experience that align with the position’s requirements.
* If you have access to their resume, mention specific accomplishments.
* Example:

• “Your strong skills in Java and Python programming make you an excellent fit for this role.”
• “Your previous experience in developing enterprise-level software solutions is impressive.”

Company Information:

* Provide a brief overview of your company and its mission.
* Emphasize any unique or attractive aspects of the workplace culture or benefits package.
* Example:

• “Our company is a leading provider of innovative software solutions.”
• “We offer a competitive salary and benefits package, as well as a flexible work environment.”

Next Steps:

* Clearly outline the next steps in the hiring process.
* Invite the candidate to schedule an interview or provide additional information.
* Example:

• “I would be happy to schedule a phone interview with you at your convenience.”
• “Please feel free to reach out if you have any questions or would like to provide your resume and cover letter.”
  

  Closing:

  * Thank the candidate for their time and reiterate your interest in their qualifications.
  * Express confidence that they would be a valuable asset to your team.
  * Example: “I’m confident that your skills and experience make you an excellent candidate for this role.”

  Additional Tips:

  * Keep the email concise and to the point.
  * Proofread carefully for any errors in grammar or spelling.
  * Personalize the email as much as possible.
  * Use a professional email address and signature.

  Element	Description
  Subject Line	Highlight position and referral source
  Salutation	Address candidate by name
  Introduction	Thank candidate for referral, state position, and describe responsibilities
  Referral Source	Mention person who referred you and their relationship with candidate
  Candidate’s Qualifications	Highlight relevant skills and experience
  Company Information	Brief overview of company, mission, and benefits
  Next Steps	Outline steps in hiring process and invite candidate to respond
  Closing	Thank candidate, reiterate interest, and express confidence

  Email Samples for Various Reasons

  Reference Request for a Prospective Employee

  Dear [Reference Name],

  I hope this email finds you well. I am writing to request a reference for [Candidate Name], who is being considered for the position of [Position] at our company, [Company Name].

  I understand that [Candidate Name] has worked with you for [Number] years at [Company Name] as a [Position]. I am particularly interested in your feedback on [Candidate Name]’s:

  • Work ethic and productivity
  • Communication and interpersonal skills
  • Technical abilities and expertise

  Your input would be invaluable in our evaluation process. Please let me know if you are willing to provide a reference and if there are any specific questions I can ask.

  Thank you for your time and consideration.

  [Your Name]
  HR Manager, [Company Name]
  

  Job Acceptance Letter

  Dear [Candidate Name],

  I am delighted to inform you that we have decided to offer you the position of [Position] at [Company Name], as discussed during our recent interview.

  Your experience and qualifications make you an ideal fit for this role. We are confident that you will make a valuable contribution to our team.

  The details of your offer are as follows:

  • Title: [Position]
  • Salary: [Annual Salary]
  • Benefits: [Benefits Package Summary]
  • Start Date: [Start Date]

  To accept this offer, please sign the attached employment agreement and return it to us by [Deadline].

  We are excited to have you join our team and look forward to working with you.

  [Your Name]
  HR Manager, [Company Name]
  

  Announcement of a New Employee

  Dear Team,

  I am thrilled to announce the addition of [New Employee Name] to our team as [Position] effective [Start Date].

  [New Employee Name] brings with them [Number] years of experience in [Industry] and holds a [Degree] from [University]. They have a proven track record of success in [Relevant Skills], which will be invaluable to our team.

  Please join me in welcoming [New Employee Name] to our company. I am confident that they will be a valuable asset to our organization.

  [Your Name]
  HR Manager, [Company Name]
  

  Employee Performance Review Reminder

  Dear [Employee Name],

  I hope this email finds you well.

  This is a reminder that your annual performance review is scheduled for [Date] at [Time] in [Location].

  During the review, we will discuss your performance over the past year, set goals for the upcoming year, and identify areas for growth and development.

  Please come prepared with any questions or feedback you have.

  I look forward to meeting with you soon.

  [Your Name]
  HR Manager, [Company Name]
  

  Notice of Disciplinary Action

  Dear [Employee Name],

  This is to formally notify you of disciplinary action being taken against you for [Reason for Disciplinary Action].

  On [Date], you were [Brief Description of Incident]. This behavior violates company policy [Policy Number / Description].

  As a result, we have decided to [Disciplinary Action Taken].

  We understand that this may be a challenging time for you. However, we want to emphasize that this action is being taken to address your behavior and to ensure the well-being of our team.

  Please acknowledge receipt of this notice by signing and returning the attached form.

  [Your Name]
  HR Manager, [Company Name]
  

  Letter of Termination

  Dear [Employee Name],

  This letter is to inform you that your employment with [Company Name] is being terminated, effective immediately.

  This decision has been made due to [Reason for Termination].

  We understand that this news may be unexpected and upsetting. However, we believe that this separation is in the best interests of both you and the company.

  We would like to thank you for your contributions to our team. We wish you all the best in your future endeavors.

  Please return all company property, including your laptop, cell phone, and any other company-issued equipment, to your supervisor within [Number] days.

  [Your Name]
  HR Manager, [Company Name]
  

  What is a Referred Email?

  A referred email is an email that is sent by one person on behalf of another person, often with the goal of introducing the two individuals or to recommend the recipient take a particular action.

  How to Write a Referred Email

  The following are some tips for writing a referred email:

  • Start with a strong subject line. The subject line should be clear and concise, and it should accurately reflect the purpose of the email.
  • In the body of the email, introduce yourself and explain your relationship to the person you are referring. You should also provide some background information on the person you are referring, such as their skills and experience.
  • Be specific about why you are referring the person. What are their qualifications? What makes them a good fit for the position or opportunity you are referring them to?
  • Include a call to action. Tell the recipient what you would like them to do, such as contact the person you are referring or visit their website.
  • Proofread your email before sending it. Make sure there are no errors in grammar or spelling.

  What to Include in a Referred Email

  The following is a list of information that you should include in a referred email:

  • Subject line: Clearly state the purpose of the email, for example, "Referral for [person’s name]"
  • Salutation: Use a formal salutation, such as "Dear [recipient’s name]"
  • Introduction: Briefly introduce yourself and explain your relationship to the person you are referring. For example, you could say, "My name is [your name] and I am [your title] at [your company]."
  • Referral: Include the following information about the person you are referring:
    • Their name
    • Their contact information (email address and phone number)
    • A brief description of their skills and experience
  • Call to action: Tell the recipient what you would like them to do, such as contact the person you are referring or visit their website. For example, you could say, "I would appreciate it if you could contact [person’s name] to discuss this opportunity further."
  • Closing: Use a formal closing, such as "Sincerely," "Best regards," or "Thank you for your time."

  Benefits of Sending a Referred Email

  There are many benefits to sending a referred email, including:

  • It can help you build relationships. When you refer someone to a friend or colleague, you are showing them that you trust them and that you believe in their abilities. This can help you build stronger relationships with the people in your network.
  • It can help you find qualified candidates. When you refer someone to a potential employer, you are providing them with a valuable pool of candidates. This can help the employer find the best possible candidate for the job.
  • It can help you get your foot in the door. If you are looking for a new job, referring someone to a company can help you get your foot in the door. The employer may be more likely to interview you if they know that you have been referred by a trusted source.

  Thanks so much for reading! I hope this article has been helpful in giving you some tips on how to write a referred email. If you have any other questions, please don’t hesitate to reach out. And be sure to check back later for more great tips and advice!