Personal Letter Email Example with Post Script: A Step-by-Step Guide
Source templatelab.com
Writing a personal letter is an art form that can be difficult to master. However, with a few simple tips, you can write a personal letter that is both informative and engaging. If you want to pique the interest of your readers and make them want to learn more, be sure to include a post script. A post script is a short, additional message that is added to the end of a letter. It can be used to add a personal touch, provide additional information, or correct an error.
Structure of Personal Letter Emails with Postscript
Composing a personal letter via email requires a specific structure to ensure clarity and professionalism. Here’s a comprehensive guide to help you craft well-structured personal letter emails:
Subject Line
Start with a concise subject line that accurately reflects the purpose of your email. Keep it under 50 characters to avoid getting cut off in some email inboxes.
Greeting
- Use a formal greeting, such as “Dear [Recipient’s Name],” or a more casual one, such as “Hi [Recipient’s Name],” depending on your relationship with the recipient.
- Make sure to include a comma after the greeting.
Body Paragraphs
Divide your email into clear paragraphs, each addressing a specific topic or idea. Keep each paragraph concise and focused.
Postscript (P.S.)
- Add a postscript (P.S.) to include additional information that may not fit well in the body of the email.
- Start the postscript with “P.S.” followed by a colon.
- Keep the postscript brief and relevant.
Example Structure
| Section | Description |
|---|---|
| Subject Line | “Request for Reference Letter” |
| Greeting | “Dear [Recipient’s Name],” |
| Body Paragraph 1 | “I am writing to request a reference letter for my job application as a marketing manager at [Company Name].” |
| Body Paragraph 2 | “I worked under your supervision as a marketing assistant at [Previous Company Name] for two years.” |
| Postscript (P.S.) | “P.S.: I have attached my resume for your reference.” |
7 Professional Personal Letter Email Examples with Postcripts
Congratulations on Your New Role
Dear [Recipient Name],
Congratulations on your recent appointment as [Job Title]! I was thrilled to hear about this exciting opportunity and am confident that you will excel in this new chapter of your career.
Your hard work, dedication, and exceptional skills have earned you this well-deserved recognition. I am grateful for the contributions you have made to our team and wish you all the best in your future endeavors.
P.S. Let’s connect soon to celebrate your success!
Thank You for Your Contribution
Dear [Recipient Name],
Thank you for your invaluable contribution to [Project/Initiative]. Your expertise and dedication played a pivotal role in its success.
The insights you provided, the effort you invested, and the positive attitude you maintained throughout the project were instrumental to our team’s achievements. I am truly grateful for your hard work.
P.S. I would love to hear about your future projects and how I can support you in any way possible.
Invitation to an Event
Dear [Recipient Name],
I would like to extend an invitation to you to attend our upcoming event on [Date] at [Time]. The event will feature [Brief Description].
I believe this event would be of great value to you, providing insights into [Topic]. Your expertise in this field would make you a valuable participant.
P.S. RSVP by [Date] to secure your spot.
Request for Support
Dear [Recipient Name],
I am writing to request your support for [Project/Initiative]. I have been working on this initiative, which aims to [Brief Description].
Your expertise in [Area of Expertise] would be invaluable to our team. I would appreciate the opportunity to discuss how you can contribute to this important project.
P.S. Please let me know if you are available to meet to discuss this further.
Invitation to Join a Committee
Dear [Recipient Name],
I am writing to invite you to join the [Committee Name] committee. Your skills and experience in [Area of Expertise] would be a valuable asset to our team.
The committee is responsible for [Brief Description]. We believe that your insights and contributions would help us achieve our goals.
P.S. We will be meeting on [Date] at [Time] to discuss the committee’s plans. I hope you can join us.
Request for Referrals
Dear [Recipient Name],
I am writing to you today to ask for your help in finding a qualified candidate for the position of [Job Title]. We are seeking individuals with [Skills and Experience].
I know that you have a wide network in [Industry] and would greatly appreciate any referrals you could provide.
P.S. Please feel free to contact me if you have any questions or know of any potential candidates.
Expression of Appreciation
Dear [Recipient Name],
I want to take this opportunity to express my sincere appreciation for your support and guidance over the past year. Your mentorship has been invaluable to my professional development.
Your knowledge, experience, and unwavering support have helped me grow both professionally and personally. I am truly grateful for your time and effort.
P.S. I look forward to continuing our working relationship and learning from your expertise in the years to come.
What is a P.S. in a Personal Letter Email?
Answer:
A post script, abbreviated as P.S., is a short message added after the signature in a personal letter or email. It is typically used to include additional information or thoughts that may not have been included in the main body of the message. A P.S. can provide emphasis, add a personal touch, or correct any errors in the original content.
How to Use a P.S. in a Personal Letter Email
Answer:
When using a P.S. in a personal letter email, it is important to keep it brief and relevant to the original message. The P.S. should not be used to introduce new topics or add substantial details. Instead, it should serve as an additional note or reminder. Here are some guidelines for using a P.S.:
- Keep it concise: The P.S. should be short and to the point, typically no more than a few sentences.
- Make it relevant: The P.S. should be related to the original message and provide additional information or clarification.
- Avoid adding new topics: A P.S. is not intended for introducing new or unrelated topics.
- Use it sparingly: A P.S. should be used sparingly and only when necessary. Avoid overuse, as it can distract from the main message.
Benefits of Using a P.S. in a Personal Letter Email
Answer:
Using a P.S. in a personal letter email can offer several benefits, including:
- Emphasis: A P.S. can be used to emphasize a particular point or remind the recipient of something important.
- Personal touch: A P.S. can add a personal touch to the email, making it feel more informal and friendly.
- Error correction: A P.S. can be used to correct any errors or omissions in the original message without disrupting the main content.
- Additional information: A P.S. can be used to provide additional information that may not have fit naturally into the body of the email.
Well, there you have it, my friend! I hope this little guide has been helpful in ironing out the wrinkles of personal letter emails and post scripts. Remember to keep it real, let your personality shine through, and don’t be afraid to add a little extra touch with a handwritten note. Thanks for stopping by! Be sure to visit again for more writing tips and tricks. See you soon!