Job Application Email Sample: A Guide to Crafting a Professional Application
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The Best Structure for a Job Application Email
When applying for a job, your email should be well-structured and informative. Here’s a guide to help you craft a winning job application email.
Subject Line
Keep it concise and attention-grabbing. For example:
- Job Application for [Position Name] at [Company Name]
- Highly Motivated Candidate for [Position Name]
Salutation
Use “Dear Hiring Manager” if the hiring manager’s name is unavailable. If you know their name, address them directly.
Introduction
In a few sentences, introduce yourself and express your interest in the position. Briefly highlight your relevant skills and experience.
Body Paragraphs
Expand on your qualifications and how they align with the job requirements. Use specific examples and quantify your accomplishments whenever possible.
If there are specific requirements mentioned in the job posting, address them directly and explain how you meet those criteria.
Call to Action
Express your eagerness to schedule an interview. For example:
- I’m confident that I have the skills and experience you’re seeking. I would welcome the opportunity to discuss my qualifications further and demonstrate how I can contribute to your team.
- I’m available for an interview at your earliest convenience. Please feel free to contact me to schedule a time.
Attachments
Attach your resume and cover letter as separate PDF documents. Name them clearly: “Resume_[Your Name]” and “Cover Letter_[Your Name]”.
Closing
Thank the hiring manager for their time and consideration. Reiterate your interest in the position.
Example Job Application Email
| Section | Content |
|---|---|
| Subject Line | Job Application for Marketing Manager at ABC Inc. |
| Salutation | Dear Hiring Manager, |
| Introduction | I am writing to express my interest in the Marketing Manager position at ABC Inc. With my 5+ years of experience in digital marketing and brand management, I am confident that I have the skills and expertise to excel in this role. |
| Body Paragraph 1 | In my previous role at XYZ Corporation, I was responsible for developing and executing successful digital marketing campaigns that generated significant lead growth and increased brand visibility. I am proficient in various digital marketing channels, including SEO, SEM, social media, and email marketing. |
| Body Paragraph 2 | Furthermore, I have extensive experience in brand management, including brand positioning, development, and implementation. I am skilled at creating and maintaining a consistent brand image across all touchpoints. |
| Call to Action | I am eager to discuss my qualifications further and demonstrate how I can contribute to the continued success of ABC Inc. I am available for an interview at your earliest convenience. |
| Closing | Thank you for your time and consideration. I look forward to hearing from you soon. |
7 Unique Job Application Email Samples for Different Reasons
Sample 1: Expressing Interest in an Advertised Position
Dear [Hiring Manager’s Name],
I am writing to express my keen interest in the [Position Name] position advertised on [Website/Job Board]. With my strong qualifications in [Relevant Skills], I am confident in my ability to make a significant contribution to your team.
Sample 2: Referral from an Employee
Dear [Hiring Manager’s Name],
[Employee’s Name] referred me to your open position for [Position Name]. They spoke highly of your company and the opportunity, and I am eager to learn more.
- I possess a proven track record of [Relevant Achievements].
- My skills and experience align perfectly with the requirements of this role.
Sample 3: Networking Follow-up
Dear [Hiring Manager’s Name],
I had the pleasure of meeting you at the [Event Name] earlier this week. I was particularly impressed with your company’s mission and the opportunities you offer.
I believe my expertise in [Relevant Field] would be a valuable asset to your team. I am available for an interview at your earliest convenience.
Sample 4: Speculative Application
Dear [Hiring Manager’s Name] (or Hiring Team),
I am writing to inquire about potential job openings at [Company Name]. With my [Relevant Skills and Experience], I am convinced that I can contribute to the success of your organization.
- I have successfully led [Project/Initiative] with measurable results.
- I am proficient in [Software/Tools/Technologies].
Sample 5: Applying for an Internship
Dear [Hiring Manager’s Name],
As a [Year Level] student at [University Name], majoring in [Major], I am writing to express my interest in the internship opportunity at [Company Name].
I am eager to gain hands-on experience in [Relevant Industry] and contribute to your team’s projects. I am a highly motivated and results-oriented individual with a strong work ethic.
Sample 6: Re-applying after an Unsuccessful Interview
Dear [Hiring Manager’s Name],
I am writing to express my continued interest in the [Position Name] position at [Company Name]. I understand that my application was not successful in the previous interview process.
I have since revisited the job description and have gained additional skills and experience that are directly relevant to this role. I am confident that I can now fulfill the expectations of this position.
Sample 7: Inquiry about Potential Opportunities
Dear [Hiring Manager’s Name] (or Hiring Team),
I am writing to inquire about potential job opportunities at [Company Name]. I am a [Years of Experience] experienced professional in [Relevant Industry] with a proven track record of success.
I am particularly interested in opportunities that involve [Specific Responsibilities or Projects]. I am available for an interview at your earliest convenience.
Email Subject Lines for Job Applications
What should I include in the subject line of my job application email?
The subject line of your job application email is the first impression you make on a potential employer. It’s important to make it clear, concise, and professional.
Here are some elements to include in your subject line:
- Your name
- The position you’re applying for
- The company you’re applying to (optional)
Here are some examples of good subject lines:
- John Smith | Application for Software Engineer Position | XYZ Company
- Jane Doe | Application for Marketing Manager Role
- Michael Jones | Application for [Job Title]
How can I make my job application email subject line stand out?
There are a few things you can do to make your job application email subject line stand out from the crowd:
- Use strong action verbs. Instead of saying "Interested in Software Engineer Position," try "Seeking Software Engineer Role."
- Quantify your experience. If you have a lot of experience in a particular area, include it in your subject line. For example, "Software Engineer with 5+ Years of Experience."
- Use keywords from the job description. This will help your email get noticed by applicant tracking systems (ATS).
- Be creative. If you can come up with a unique and catchy subject line, it’s likely to get noticed.
What should I avoid in my job application email subject line?
There are a few things to avoid in your job application email subject line:
- Don’t use generic phrases. Avoid phrases like "Application for Position" or "Interested in Job."
- Don’t be too informal. This is a professional communication, so avoid using slang or abbreviations.
- Don’t be too long. The subject line should be short and to the point. Aim for around 50 characters or less.
Thanks for swinging by and taking a peek at this job application email sample. If you’ve got another application or two that need a little sprucing up, don’t be a stranger. Drop by again and let’s make your words shine. We’re always here to help you put your best foot forward and land that dream job.