Interview Thank You Letter Email Sample: How to Write a Perfect Follow-Up Email
Interview thank you letter email samples are essential communication tools that job seekers use to express their gratitude for the opportunity to interview, reiterate their qualifications, and follow up on the status of their application. By tailoring the email to the specific company and position, candidates can demonstrate their professionalism, enthusiasm, and attention to detail. Thank you letters also serve as a valuable opportunity to reinforce key points discussed during the interview and address any potential concerns raised by the hiring manager.
Structure for an Interview Thank You Letter Email
1. Greeting
- Begin with a friendly greeting, addressing the interviewer by name (e.g., "Dear Mr./Ms. [Interviewer’s name]").
2. Introduction
- State your purpose clearly: to express your gratitude for the interview opportunity.
- Mention the position you interviewed for and the date of the interview.
3. Appreciation
- Express your sincere thanks for the interviewer’s time and consideration.
- Highlight something specific you appreciated about the interview process (e.g., the interviewer’s insights or the company’s culture).
4. Key Points
- Briefly summarize your key qualifications and how they align with the requirements of the role.
- Highlight any specific accomplishments or experiences you discussed during the interview.
5. Reiterate Interest
- Restate your interest in the position and reiterate why you believe you would be a valuable asset to the team.
- If appropriate, mention any follow-up questions or discussions you have.
6. Call to Action
- Politely inquire about the next steps in the hiring process (e.g., "I would appreciate knowing the estimated timeline for the decision-making process").
- Express your eagerness to hear back from them.
7. Closing
- Thank the interviewer again for their time and consideration.
- End with a professional closing (e.g., "Sincerely," "Best regards").
Formatting Tips:
- Keep your email concise and easy to read.
- Proofread your email carefully for any errors.
- Use a professional email address.
- Consider personalizing the header and closing with the interviewer’s name.
Email Sample:
Dear Mr./Ms. [Interviewer's name],
I am writing to express my sincere gratitude for the opportunity to interview for the [position name] position on [date]. I was very impressed by the company's culture and the insights you shared during our conversation.
I believe my [skills and experiences] would be a valuable asset to your team, particularly in [specific area]. I am confident that I can leverage my [accomplishments] to contribute to the company's success.
I am particularly eager about the [aspect of the position or company] and would be thrilled to have the opportunity to join your organization.
I would appreciate knowing the estimated timeline for the decision-making process. I am available for further discussions or questions at your earliest convenience.
Thank you again for your time and consideration. I eagerly await hearing back from you.
Sincerely,
[Your name]
Sample Interview Thank You Letter Emails
After a Positive Interview
Dear [Hiring Manager Name],
I wanted to express my sincere gratitude for the opportunity to interview for the [Position Name] position at [Company Name] today. I was very impressed with the company and the team, and I believe that my skills and experience would be a valuable asset to your organization.
- Thank the hiring manager for their time and consideration.
- Reiterate your interest in the position and how your skills align with the company’s needs.
- Mention specific aspects of the interview or company that impressed you.
I am eager to learn more about the next steps in the hiring process. Thank you again for your time and consideration.
Sincerely,
[Your Name]
When You Didn’t Get the Job
Dear [Hiring Manager Name],
Thank you for taking the time to interview me for the [Position Name] position at [Company Name]. While I was not selected for the role, I appreciate the opportunity to have met with you and learn more about the company.
- Thank the hiring manager for their time and consideration.
- Express your appreciation for the interview opportunity.
- Reiterate your interest in the company and future opportunities.
I was particularly impressed with [Specific aspect of the company or interview]. I believe that my skills and experience could be a valuable asset to your organization in the future.
I wish you all the best in your search for a qualified candidate. Thank you again for your time and consideration.
Sincerely,
[Your Name]
After a Difficult Interview
Dear [Hiring Manager Name],
Thank you for taking the time to interview me for the [Position Name] position at [Company Name]. I understand that the interview was challenging, and I appreciate your feedback.
- Thank the hiring manager for their time and consideration.
- Acknowledge the difficulty of the interview.
- Use the feedback to demonstrate your willingness to learn and improve.
I have taken your feedback seriously and have already begun to address the areas where I need improvement. I am confident that I can develop the skills and experience necessary to be successful in this role.
I remain very interested in the position and the opportunity to contribute to your team. I would be grateful for the opportunity to have a follow-up conversation to discuss my potential further.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
For a Phone or Video Interview
Dear [Hiring Manager Name],
Thank you for taking the time to interview me via phone (or video) for the [Position Name] position at [Company Name]. I appreciate the opportunity to learn more about the role and the company.
- Thank the hiring manager for their time and consideration.
- Refer to the specific type of interview (phone or video).
- Mention how the interview experience helped you gain a better understanding of the role and company.
I was particularly impressed with [Specific aspect of the interview or company]. I believe that my skills and experience would be a valuable asset to your team.
I am eager to learn more about the next steps in the hiring process. Thank you again for your time and consideration.
Sincerely,
[Your Name]
To Follow Up on a Previous Interview
Dear [Hiring Manager Name],
Following up on our interview for the [Position Name] position at [Company Name] on [Date], I wanted to reiterate my interest in the role and the company.
- Remind the hiring manager about the previous interview.
- Re-express your interest in the position and how you believe you would be a good fit.
- Highlight specific skills or experiences that make you a suitable candidate.
I am particularly interested in [Specific aspect of the position or company]. I believe that my skills in [Relevant skills] would enable me to make a significant contribution to your team.
I am available for a follow-up interview or any additional information you may need. Thank you again for your time and consideration.
Sincerely,
[Your Name]
To Express Appreciation for Scheduling an Interview
Dear [Hiring Manager Name],
Thank you for scheduling an interview for the [Position Name] position at [Company Name] on [Date]. I am very excited about the opportunity to learn more about the role and the company.
- Thank the hiring manager for scheduling the interview.
- Express your eagerness to attend the interview.
- Mention how your skills and experience align with the requirements of the position.
I am confident that I have the skills and experience necessary to be successful in this role. I am also a highly motivated and results-oriented individual with a strong work ethic.
I look forward to meeting you and learning more about [Company Name]. Thank you again for your time and consideration.
Sincerely,
[Your Name]
To Send After a Group Interview
Dear [Hiring Manager Name],
Thank you for the opportunity to participate in the group interview for the [Position Name] position at [Company Name] on [Date]. I enjoyed meeting you and the other candidates, and I believe that the group interview format provided a unique opportunity for me to demonstrate my skills and experience.
- Thank the hiring manager for the opportunity to participate in the group interview.
- Summarize your positive experience during the interview.
- Highlight specific instances where you believe you showcased your skills and abilities.
I was particularly impressed with the company’s commitment to [Specific aspect of the company or interview]. I believe that my values and work ethic align well with your organizational culture.
I am confident that I would be a valuable asset to your team, and I am eager to learn more about the next steps in the hiring process. Thank you again for your time and consideration.
Sincerely,
[Your Name]
What should be in an interview thank-you note?
An interview thank-you note should include a subject line that states the purpose of the email, such as “Thank you for the interview for the [position name] position.” The body of the email should begin with a salutation addressed to the interviewer by name, followed by an expression of gratitude for the opportunity to interview. The note should then summarize the key points of the interview, highlighting the skills and experience that are most relevant to the position. The note should also reiterate the applicant’s interest in the position and express their enthusiasm for the opportunity to join the company. Finally, the note should close with a polite and professional sign-off, such as “Sincerely” or “Thank you again for your time and consideration.”
How to craft a strong interview thank-you letter?
The key to writing a strong interview thank-you letter is to be specific, concise, and professional. The letter should be tailored to the specific position and company, and should highlight the applicant’s qualifications and experience. The letter should also be brief, no more than a few paragraphs long, and should be free of typos and grammatical errors. Finally, the letter should be sent promptly after the interview, within 24 hours if possible.
Is it necessary to send an interview thank-you email, even if I don’t feel like it?
Yes, it is always a good idea to send an interview thank-you email, even if you don’t feel like it. A thank-you email shows the interviewer that you are interested in the position and that you appreciate their time. It also gives you an opportunity to reiterate your key qualifications and express your enthusiasm for the opportunity to join the company. Sending a thank-you email is a simple and effective way to make a positive impression on the interviewer and increase your chances of getting the job.
Thanks so much for reading! I hope you found this article helpful. If you have any more questions, feel free to drop me a line. I’m always happy to help. And don’t forget to check back soon for more great content!