Internship Application Email Sample: Stand Out with a Winning Letter
Crafting a professional and effective internship application email can be crucial in securing the opportunity you desire. Whether you’re a recent graduate eager to kickstart your career or an experienced professional seeking a new challenge, a well-written application will showcase your qualifications and make a lasting impression on potential employers. This article provides a comprehensive guide and sample email template to help you create an internship application email that stands out and gets you noticed.
Source daytodayemail.com
The Perfect Internship Application Email Structure
Crafting the perfect internship application email is crucial for making a stellar first impression on potential employers. Here’s a comprehensive guide to help you structure your email effectively:
1. Subject Line
- Keep it concise and attention-grabbing.
- Mention the internship position and company name.
- Example: "Internship Application for Marketing Role at XYZ Company"
2. Salutation
- Start with a formal greeting, such as "Dear [Hiring Manager Name]."
- If you don’t know the hiring manager’s name, use "Dear Hiring Manager."
- Example: "Dear Ms. Johnson,"
3. Introduction
- Introduce yourself and state your purpose for writing.
- Highlight your relevant skills and experiences.
- Example: "My name is Jane Doe. I am a junior at XYZ University, majoring in Marketing. I am writing to express my interest in the Marketing Internship at XYZ Company."
4. Body
- Paragraph 1: Discuss why you are interested in the internship and the company.
- Paragraph 2: Describe your qualifications and how they align with the position’s requirements.
- Paragraph 3 (Optional): Provide additional information or supporting evidence, such as a link to your portfolio or resume.
- Example: "As a highly motivated and results-oriented student, I am confident that I can contribute to your team’s success. My experiences in marketing research and social media management have equipped me with the necessary skills to excel in this role."
5. Call to Action
- Express your enthusiasm for the opportunity and request an interview.
- Be specific about your availability.
- Example: "I would appreciate the opportunity to discuss my qualifications further in an interview. I am available for an interview at your earliest convenience."
6. Closing
- Thank the hiring manager for their time and consideration.
- Restate your interest in the position.
- Example: "Thank you for your time and consideration. I eagerly await the opportunity to hear from you regarding my application for the Marketing Internship."
7. Signature
- Include your name, email address, and phone number.
- Example: "Sincerely, Jane Doe"
Additional Tips
- Proofread carefully for any errors.
- Keep it concise and under 500 words.
- Use a professional email address.
- Follow the instructions provided in the job listing carefully.
| Element | Description |
|---|---|
| Subject Line | Concise and attention-grabbing |
| Salutation | Formal greeting with recipient’s name if known |
| Introduction | Introduce yourself and state your purpose |
| Body | Highlight skills, experiences, and interest |
| Call to Action | Request an interview and state availability |
| Closing | Thank hiring manager and restate interest |
| Signature | Include name, email, and phone number |
7 Professional Internship Application Email Samples for Various Reasons
Requesting an Internship based on a Shared Contact
Dear [Hiring Manager name],
I hope this email finds you well. My name is [Your name] and I am a student at [University name] majoring in [Major]. I am writing to express my enthusiastic interest in the [Internship title] internship position currently available at [Company name].
I was referred to your company by [Contact name], who highly recommended it. I understand that [Company name] is a renowned leader in the [Industry].
- I am confident that my skills and experiences would be a valuable asset to your team.
- My coursework has provided me with a strong foundation in [Relevant skills].
- I have also gained practical experience through my previous internships at [Previous company name] and [Previous company name].
I am eager to apply my knowledge and skills in a professional setting and learn from experienced professionals like yourself.
Expressing Interest in Openings in a Specific Department
Dear [Hiring Manager name],
I am writing to express my interest in available internship opportunities within the [Department name] department at [Company name]. I am a recent graduate of [University name] with a Bachelor’s degree in [Major].
During my academic journey, I have developed a strong passion for [Department]. I have taken several courses and participated in projects that have given me a comprehensive understanding of the field.
- I am particularly interested in the [Specific function] aspect of [Department].
- My coursework and project experiences have equipped me with the skills necessary to excel in this area.
I am confident that I can make a significant contribution to your team and am eager to learn from the best in the industry.
Inquiry About Unspecified Openings
Dear [Hiring Manager name],
My name is [Your name] and I am a recent graduate of [University name] with a Bachelor’s degree in [Major]. I am writing to express my interest in internship opportunities at [Company name].
I understand that you may not have any advertised internships at the moment, but I am reaching out to inquire about any unadvertised openings or possible future positions.
I am a highly motivated and driven student with a strong academic record and a passion for [Industry]. I am eager to gain practical experience in the field and contribute to a successful organization.
Thank you for your time and consideration. I look forward to hearing from you regarding any potential opportunities.
Following Up on an Application
Dear [Hiring Manager name],
I hope this email finds you well. I am writing to follow up on my application for the [Internship title] internship position at [Company name].
I submitted my application on [Date] and would be grateful for the opportunity to discuss my qualifications further.
I am a highly motivated and results-oriented student with a proven track record of success in both academic and extracurricular activities.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Thank You Note After an Interview
Dear [Hiring Manager name],
I am writing to express my sincere gratitude for taking the time to interview me for the [Internship title] internship position at [Company name] yesterday.
I was very impressed with the company and the team during my visit. I believe that my skills and experiences align well with the requirements of the position and that I could make a valuable contribution to your organization.
I am particularly interested in the company’s mission of [Mission statement]. I am confident that I can use my passion for [Relevant interest] to help the company achieve its goals.
Thank you again for the opportunity to interview. I am eagerly awaiting the next steps in the process.
Request for More Information
Dear [Hiring Manager name],
I hope this email finds you well. My name is [Your name] and I am a [Year] year student at [University name] pursuing a Bachelor’s degree in [Major].
I am writing to inquire about internship opportunities at [Company name]. I am particularly interested in the [Internship title] internship, but I would also be interested in any other openings that may be available.
I have a strong academic record and a passion for [Industry]. I am confident that I can make a valuable contribution to your team and would be grateful for the opportunity to learn from experienced professionals.
I would appreciate if you could provide me with more information about the internship program, including the application process, eligibility requirements, and selection criteria.
Thank you for your time and consideration. I look forward to hearing from you soon.
Networking Email
Dear [Hiring Manager name],
My name is [Your name] and I am a [Year] year student at [University name]. I am writing to express my interest in connecting with individuals working at [Company name].
I am particularly interested in the work done by the [Department name] department. I am currently working on a capstone project in [Relevant area] and would love to gain insights from professionals in the field.
I would be grateful if you could connect me with someone who would be willing to share their experiences and provide career advice.
Thank you for your time and consideration. I look forward to hearing from you.
What should you include in an internship application email?
In an internship application email, you should include the following information:
- Your name and contact information
- The position you are applying for
- Your interest in the company and the position
- Your qualifications and experience
- Why you are a good fit for the company and the position
- A call to action, such as requesting an interview
Well, that’s it! I hope you found this guide helpful. Applying for internships can be a bit daunting, but following these tips will help you put your best foot forward. If you have any other questions, feel free to shoot me an email. Good luck with your applications!
Oh, and thanks for sticking with me through this whole article. I appreciate it! Come back again sometime for more internship tips and advice.