Informal Letter Email Sample for Job Application
Source webapi.bu.edu
Informal Letter Email Structure for Job Applications
Applying for jobs via email is fast, effortless, and widespread these days. Letter emails are often preferred over formal letters for informal job applications. Let’s explore the best structure to craft an impactful informal letter email for job applications:
Salutation
* Use a casual and friendly greeting in a professional tone.
* Consider using “Hi” or “Hello [Hiring Manager’s name]”, if known.
* If the hiring manager’s name is unknown, use “Dear [Company name] hiring team”.
Introduction
* Begin with a brief introduction of yourself, stating your name.
* Specify the position you’re applying for and where you saw the job ad.
Body
* Tailor your email to the specific job requirements.
* Highlight relevant skills, experiences, and qualifications that align with the role.
* Showcase your enthusiasm for the position and the company.
* Use bullet points to emphasize key achievements and demonstrate your fit for the job.
Call-to-Action
* Express your interest in the opportunity and state that you’ve attached your resume and any supporting documents.
* You may request to schedule a phone or video call for further discussion.
Closing
* Thank the hiring manager for their time and consideration.
* End with a confident and positive tone, such as “I look forward to hearing from you soon” or “Thank you for considering my application”.
Format
* Use a concise and legible font.
* Ensure proper grammar and spelling.
* Keep the email brief and to the point, ideally around 3 paragraphs.
* Include a professional email address.
* Proofread carefully before sending.
Email Sample
| Element | Content |
|---|---|
| Salutation | Hi [Hiring Manager’s name], |
| Introduction | My name is [Your name] and I’m reaching out to express my interest in the [Position name] position at [Company name]. I came across the opening on [Job board/Website]. |
| Body | With [Number] years of experience in [Industry/Area], I’m confident in my ability to contribute effectively to your team.
|
| Call-to-Action | I’ve attached my resume for your review and would be thrilled to discuss my qualifications further in a phone or video call at your earliest convenience. |
| Closing | Thank you for your time and consideration. I look forward to connecting soon. |
7 Informal Letter Email Samples for Job-Related Reasons
Thank You for Your Interest
Dear [Candidate Name],
Thank you for considering the [Job Title] position at [Company Name]. We received your resume and cover letter with great interest.
We appreciate you taking the time to apply and share your qualifications. We will review your application carefully and contact you if we find that you are a suitable match for the role.
In the meantime, we wish you the best of luck in your job search.
Request for Interview
Dear [Candidate Name],
We have reviewed your application for the [Job Title] position and would like to schedule an interview.
Your qualifications and experience align well with the requirements of the role, and we believe you could be a valuable asset to our team.
Please let us know your availability for an interview over the next week. We are flexible and can accommodate your schedule.
We look forward to hearing from you soon.
Offer Accepted
Dear [Candidate Name],
We are pleased to extend an offer of employment for the [Job Title] position at [Company Name].
Your enthusiasm for the role and your demonstrated skills and knowledge have impressed us. We are confident that you will be a valuable addition to our team.
Please find attached the formal offer letter for your review and signature. The offer is contingent upon the successful completion of a background check.
We look forward to welcoming you to our company and supporting your career growth.
Offer Declined
Dear [Candidate Name],
Thank you for considering the [Job Title] position at [Company Name]. We appreciate you taking the time to interview with us.
After careful consideration, we have decided to move forward with other candidates whose qualifications and experience more closely align with the current needs of the role.
We wish you all the best in your job search and hope to stay connected in the future.
Job Offer Withdrawn
Dear [Candidate Name],
We regret to inform you that we have decided to withdraw the offer of employment for the [Job Title] position that we extended to you on [Date].
Due to unforeseen circumstances, the position is no longer available. We understand that this may be disappointing news, and we sincerely apologize for any inconvenience it may cause.
We appreciate your interest in our company and wish you the best in your job search.
Reference Request
Dear [Reference Name],
I hope this email finds you well.
My name is [Your Name] and I am writing to ask if you would be willing to provide a reference for [Candidate Name] for the [Job Title] position at [Company Name].
[Candidate Name] was a [Job Title] at [Your Company] from [Start Date] to [End Date]. During that time, I had the opportunity to work closely with them and observe their excellent [Skills].
- Skill 1
- Skill 2
- Skill 3
I believe that [Candidate Name] would be a great asset to any company and I highly recommend them for this role.
Performance Improvement Plan
Dear [Employee Name],
I hope this email finds you well.
I am writing to discuss your recent performance and provide you with a Performance Improvement Plan (PIP).
As you know, we have had some concerns about your [Performance Issue]. We have met with you on several occasions to provide feedback and support, but we have not seen the desired improvement.
The purpose of this PIP is to provide you with clear expectations and a plan to help you improve your performance. The plan will include the following:
- Specific goals and objectives
- A timeline for improvement
- Regular feedback and support
We believe that you have the potential to be a successful employee at [Company Name]. We are committed to working with you to help you achieve your goals.
How to write an informal letter email for a job?
An informal letter is a type of letter that is written in a conversational tone, and is typically used for personal or social correspondence. It is usually written to someone you know well, such as a friend or family member. Informal letters are typically written in the first person and can include personal anecdotes or opinions.
When writing an informal letter email for a job, it is important to keep in mind that you are still writing to a professional. While you can use a conversational tone, you should still be respectful and polite. You should also avoid using slang or overly casual language.
Here are some tips for writing an informal letter email for a job:
- Use a clear and concise subject line. The subject line should give the recipient a brief overview of what your email is about. For example, you could use a subject line like “Application for the marketing position.”
- Start with a friendly greeting. Begin your email with a warm greeting, such as “Dear [Recipient Name].” You can also use a more informal greeting, such as “Hi [Recipient Name].”
- Introduce yourself. If you are applying for a job, you should start by introducing yourself and briefly explaining your interest in the position. For example, you could say something like “My name is [Your Name] and I am interested in the marketing position that I saw advertised on your website.”
- Highlight your skills and experience. In the body of your email, you should highlight your skills and experience that are relevant to the job you are applying for. You can also mention your education and any relevant training or certifications.
- Be enthusiastic and confident. Let the recipient know that you are enthusiastic about the position and that you are confident that you have the skills and experience necessary to be successful.
- Close with a call to action. End your email with a call to action, such as asking the recipient to schedule an interview or to contact you if they have any questions.
What are the benefits of writing an informal letter for a job?
Writing an informal letter for a job can offer several benefits compared to writing a formal cover letter.
- More engaging: An informal letter allows you to write in a more conversational and engaging tone, making it more likely that the recipient will actually read your email.
- More personal: An informal letter gives you the opportunity to share more personal information about yourself, such as your hobbies and interests. This can help you connect with the recipient on a more personal level.
- More memorable: An informal letter is more likely to stand out from the crowd of formal cover letters that employers receive. This can help you increase your chances of getting noticed.
What are the challenges of writing an informal letter for a job?
While writing an informal letter for a job can offer several benefits, there are also some challenges to consider.
- Striking the right tone: It is important to strike the right tone in an informal letter. You want to be friendly and approachable, but you also want to maintain a professional demeanor.
- Avoiding coming across as unprofessional: While you can use a conversational tone in an informal letter, it is important to avoid coming across as unprofessional. You should still use proper grammar and punctuation, and you should avoid using slang or overly casual language.
- Making sure your email is clear and concise: It is important to make sure that your email is clear and concise. You should avoid using long, rambling sentences, and you should get to the point quickly.
Well, that’s it from me, folks! I hope this article gave you some helpful tips and tricks for writing that perfect informal job application email. If you’ve got any more questions or just want to chat, feel free to drop me a line in the comments below. And don’t forget to check back later for more handy writing advice and samples. Take care, and best of luck with your job search!