How to Write a Job Cover Letter Email That Stands Out
Job cover letters are written to introduce yourself, explain how your skills match the requirements of a job, and express your interest in the position. They are typically sent via email to the hiring manager or recruiter. The subject line of your email should include the position you are applying for and your name. The body of your email should include a formal salutation, such as “Dear [Hiring Manager Name]”, followed by your cover letter. The cover letter should be concise and well-written, and it should highlight your most relevant skills and experience.
The Ultimate Structure for Writing a Job Cover Letter Email
Crafting a job cover letter email can be daunting, but it’s crucial to make a strong first impression on potential employers. Here’s a step-by-step guide to help you structure your email for maximum impact:
1. Subject Line
- Keep it concise and attention-grabbing.
- Highlight the position you’re applying for and what makes you stand out.
- Example: “Enthusiastic Candidate for Content Writer Position: Proven Track Record in Digital Content Creation”
2. Salutation
Use a professional salutation, such as “Dear Hiring Manager” or “Dear [Recruiter’s Name].” If you don’t know the name, research it or use a generic greeting like “To Whom It May Concern.”
3. Introduction Paragraph
- State the position you’re applying for.
- Briefly describe your qualifications and why you’re interested in the role.
- Explain how you learned about the opportunity.
4. Body Paragraphs
Highlight your skills and experience relevant to the position. Use the job description as a guide and focus on accomplishments quantifying your results whenever possible.
5. Call to Action
- Express your enthusiasm for the opportunity.
- State that you’re available for an interview and provide your contact information.
- Thank the hiring manager for their time and consideration.
6. Signature
End with a professional closing, such as “Sincerely” or “Thank you for your time.” Include your full name, email address, and phone number below your signature.
Formatting Tips:
| Element | Formatting |
|---|---|
| Font | Professional font, such as Times New Roman or Arial |
| Font Size | 11-12pt |
| Paragraph Spacing | Single or double spacing |
| Margins | 1-inch margins on all sides |
Writing a Killer Cover Letter Email: 7 Templates for Every Occasion
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Announcing a New Accomplishment
Dear Hiring Manager,
I am writing to express my keen interest in the [Job Title] position at [Company Name]. I was particularly drawn to the company’s commitment to [Company Value], as this aligns perfectly with my own values and aspirations.
I am excited to share that I have recently achieved [Accomplishment], which is a testament to my [relevant skills and abilities]. I am confident that I can leverage this experience and expertise to make a significant contribution to your team.
Thank you for considering my application. I am eager to learn more about this opportunity and how I can contribute to the success of [Company Name].
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Referred by a Colleague
Dear [Hiring Manager Name],
I am writing to apply for the [Job Title] position at [Company Name]. I was referred by [Colleague’s Name], who highly recommended the company and this role. I have been in the [Industry] industry for [Number] years and have a proven track record of success in [Relevant Skills].
I am particularly interested in [Company Name]’s mission to [Company Mission]. I believe that my experience in [Relevant Experience] would enable me to make a valuable contribution to your team.
I am eager to learn more about this opportunity and how I can contribute to the growth of [Company Name]. Thank you for considering my application.
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Highlighting a Company’s Values
Dear [Hiring Manager Name],
I am writing to express my interest in the [Job Title] position at [Company Name]. I am particularly drawn to the company’s values of [Company Value 1], [Company Value 2], and [Company Value 3]. These align perfectly with my own values and beliefs, which I strive to embody in my professional and personal life.
I have been working in the [Industry] industry for [Number] years and have a strong track record of success in [Relevant Skills]. I am confident that I can leverage this experience and expertise to make a meaningful contribution to your team and help the company achieve its goals.
I am eager to learn more about this opportunity and how I can contribute to the continued success of [Company Name]. Thank you for your time and consideration.
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Expressing Interest in a Startup
Dear [Hiring Manager Name],
I am writing to express my keen interest in the [Job Title] position at [Company Name]. I am a recent graduate with a [Degree] in [Major] from [University].
I am particularly excited about the opportunity to join a startup like [Company Name] that is disrupting the [Industry] industry. I am eager to learn from the ground up and contribute to the company’s growth and success.
I have a strong foundation in [Relevant Skills], as well as a passion for learning and a willingness to take on new challenges. I am confident that I can be a valuable asset to your team.
I would be grateful for the opportunity to discuss my qualifications further. Thank you for your time and consideration.
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Changing Careers
Dear [Hiring Manager Name],
I am writing to express my interest in the [Job Title] position at [Company Name]. While my background is in [Previous Career], I am eager to transition into [New Career] and believe that my transferable skills would make me a valuable asset to your team.
Throughout my previous role, I have consistently exceeded expectations in [Relevant Skills]. I am also a highly motivated and results-oriented individual with a strong work ethic.
I am confident that I can leverage my experience and skills to quickly adapt to the new role and make a significant contribution to [Company Name]. I am eager to learn and grow within the company and am excited about the opportunity to contribute to its success.
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Re Applying after Not Getting an Interview
Dear [Hiring Manager Name],
I am writing to re-express my interest in the [Job Title] position at [Company Name]. I previously applied for the role but was not selected for an interview. I understand that there were likely many qualified candidates, but I would like to reiterate my enthusiasm for this opportunity.
Since my last application, I have continued to develop my skills and experience in [Relevant Skills]. I have also taken the time to further research [Company Name] and am even more impressed with the company’s mission and values.
I am confident that I have the qualifications and drive to be a successful asset to your team. I am eager to learn more about this position and how I can contribute to the growth of [Company Name].
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Networking Opportunity
Dear [Hiring Manager Name],
I am writing to introduce myself and express my interest in connecting with you. I am a [Job Title] with [Company Name] and have been working in the [Industry] industry for [Number] years. I am passionate about [Industry] and am eager to learn more about the challenges and opportunities facing the industry.
I have been following your work at [Company Name] with great interest. I am particularly impressed with your [Relevant Accomplishments]. I believe that your insights and experience would be invaluable to me as I navigate my career path.
I would be grateful for the opportunity to connect with you over coffee or a phone call to discuss the industry and explore potential opportunities for collaboration. Thank you for your time and consideration.
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How to write a job cover letter email
How do you start a job cover letter in an email?
When writing a job cover letter email, start with a formal greeting and address the hiring manager or recruiter by their name. If you don’t know the name, do some research or use a general salutation like “Dear Hiring Manager.”
In the first paragraph, briefly introduce yourself and state which position you’re applying for. Explain how you learned about the opportunity and why you’re interested in it. Use the first paragraph to hook the reader and make them want to learn more.
What should be in an email cover letter?
The body of your email cover letter should be 3-4 paragraphs long and should highlight your most relevant skills and experience. Use specific examples to demonstrate your skills and abilities, and quantify your accomplishments whenever possible.
In the final paragraph, restate your interest in the position and thank the hiring manager for their time. Include a call to action, such as inviting them to schedule an interview.
Besides starting a job cover letter with a greeting, what are some other tips?
Keep the email cover letter to the point. Hiring managers don’t have time to read long, rambling letters. Get to the point and highlight your most relevant skills and experience.
Use a professional tone and proofread carefully for any errors. The email cover letter is your first impression, so make sure it’s polished and error-free.
Whew, that covers the basics of crafting a stellar job cover letter email! Remember, practice makes perfect, so keep on writing and refining your approach. Thanks for hanging out with me today. If you’re still hungry for more writing wisdom, be sure to swing by later for another helping. Until then, keep on chasing your career dreams with confidence and finesse!