How to Write a Resignation Letter Email with Attachment
Resignation letter emails are an important part of the job search process, and knowing how to write one can help you make a positive impression on your employer. In order to craft an effective email, you should include an attachment with your resignation letter. The attachment should include your name, address, phone number, email address, and signature. It should also include the date you plan to leave the company.
How to Write an Email Resignation Letter with an Attachment
Leaving a job can be a stressful time, and the last thing you need is the added stress of trying to figure out how to write a resignation letter email. That’s why we’ve put together this handy guide to help you write an email that is both professional and informative.
In the Body of the Email
- Start with a formal greeting.
- State your intention to resign.
- State your last day of employment.
- Express your gratitude.
- Offer to help with the transition.
In the Attachment
In addition to the body of the email, you should also attach a formal resignation letter. This letter should include all of the same information as the email, but it should be more formal in tone.
Here is an example of a formal resignation letter:
[Your Name] [Your Address] [Your Phone Number] [Your Email] [Date] [Name of Company] [Company Address] [City, State, Zip Code] Dear [Boss’s Name], Please accept this letter as formal notification that I will be resigning from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I have accepted another position that is a better fit for my career goals. I am grateful for the opportunity to have worked at [Company Name] and for the support and guidance you have provided me during my time here.
I am committed to ensuring a smooth transition during my departure. I am happy to help train my replacement or assist in any other way that I can.
Thank you again for everything. I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Tips for Writing a Resignation Letter Email
- Keep it brief and to the point.
- Be professional and polite.
- Proofread your email carefully before sending it.
- Send your email to your manager or HR department.
- Give your manager enough time to process your resignation.
7 Unique Resignation Letter Email Templates with Attachments
Leaving for a Better Opportunity
Dear [Manager’s name],
I hope this email finds you well. I am writing to tender my resignation from my position as [Your position] at [Company name], effective [Your last date of employment].
This decision was not made lightly. I have enjoyed my time at [Company name] immensely and have learned a great deal. However, I have recently received an offer that aligns more closely with my career goals and aspirations.
I want to thank you for the support and guidance you have provided me during my time here. I wish you and [Company name] all the best in the future.
- Please find attached my official letter of resignation.
Sincerely,
[Your name]
Pursuing Higher Education
Dear [Manager’s name],
I am writing to submit my resignation from my role as [Your position] at [Company name], effective [Your last date of employment].
While I have cherished my time here, I have made the difficult decision to pursue a higher education degree that will enable me to advance my professional development.
I am eternally grateful for the opportunities and experiences I have gained during my tenure at [Company name]. Your mentorship has been invaluable, and I will always treasure the connections I have made here.
- Enclosed you will find my formal resignation letter for your records.
Thank you again for everything. I wish you and [Company name] continued success.
Best regards,
[Your name]
Relocating for Family Reasons
Dear [Manager’s name],
I am writing to inform you of my decision to resign from my position as [Your position] at [Company name], effective [Your last date of employment].
This decision is due to personal circumstances requiring my family and me to relocate to [New location]. While I deeply value my time at [Company name], I cannot pass up this opportunity to prioritize my family’s well-being.
I want to express my sincere gratitude for the professional growth and support I have received during my tenure here. I will always cherish the memories and relationships I have built.
- Attached is my official letter of resignation.
Thank you for understanding. I wish you and [Company name] all the best in the future.
Sincerely,
[Your name]
Retiring from the Workforce
Dear [Manager’s name],
I am writing to announce my retirement from my position as [Your position] at [Company name], effective [Your last date of employment].
After many fulfilling years at [Company name], I have decided it is time for me to step into a new chapter in my life. I have enjoyed my time here immensely and am incredibly grateful for the experiences and opportunities I have been given.
I wish to extend my deepest appreciation to you and my colleagues for your support and guidance. I will cherish the relationships I have made and the memories we have shared.
- Please find attached my formal resignation letter for your records.
Thank you again for everything. I wish you and [Company name] continued success.
With warm regards,
[Your name]
Accepting a Promotion within the Company
Dear [Manager’s name],
I am writing to submit my resignation from my current role as [Your position] at [Company name], effective [Your last date of employment].
While I have thoroughly enjoyed my time in this position, I am excited to announce that I have accepted a promotion to [New position] at [Company name].
I am grateful for the opportunities and growth that I have experienced under your leadership. I wish you and the team all the best in the future.
- Attached is my official resignation letter.
Sincerely,
[Your name]
Resigning Due to Health Reasons
Dear [Manager’s name],
I regret to inform you of my decision to resign from my position as [Your position] at [Company name], effective [Your last date of employment].
Due to unforeseen health circumstances, I have made the difficult decision to prioritize my well-being and seek medical attention.
I want to express my sincere gratitude for the support and understanding you have shown me during my time here. I have enjoyed my work at [Company name] and wish you and the team all the best.
- I have attached my formal resignation letter for your records.
Thank you again for everything.
Sincerely,
[Your name]
Resigning to Start a Business
Dear [Manager’s name],
I am writing to inform you of my resignation from my position as [Your position] at [Company name], effective [Your last date of employment].
After much deliberation, I have decided to pursue a long-held dream of starting my own business. This opportunity will allow me to combine my skills and passions in a way that is both personally and professionally fulfilling.
I want to express my profound appreciation for the guidance and support you have provided me during my time here. I will always value the experiences and relationships I have gained.
- Please find attached my formal letter of resignation.
Thank you again for everything. I wish you and [Company name] continued success.
Sincerely,
[Your name]
How to write a resignation letter email with attachment?
Answer:
To write a resignation letter email with attachment, follow these steps:
- Start with a clear subject line that states your intent to resign.
- In the body of the email, formally state your resignation and include your last date of employment.
- Express your gratitude for the opportunity to work for the company.
- Offer to assist with the transition process.
- Attach any necessary documents, such as a formal resignation letter or a letter of recommendation.
- If you are resigning via email, it is not necessary to mail a physical letter.
What are the common mistakes to avoid when writing a resignation letter?
Answer:
Common mistakes to avoid when writing a resignation letter include:
- Being vague or unclear about your resignation.
- Resigning without providing sufficient notice.
- Writing a negative or overly emotional letter.
- Failing to proofread your letter for errors.
- Not following the proper format.
What is the best way to inform your manager of your resignation?
Answer:
The best way to inform your manager of your resignation is to:
- Request a meeting in person.
- Be clear and direct about your decision to resign.
- Provide your last date of employment.
- State your reasons for resigning (optional).
- Express your gratitude for the opportunity to work for the company.
- Offer to assist with the transition process.
What are the legal requirements for a resignation letter?
Answer:
The legal requirements for a resignation letter vary depending on the jurisdiction. However, in general, a resignation letter should:
- Be in writing.
- Be signed and dated.
- State the employee’s name.
- State the employee’s position.
- State the employee’s last date of employment.
- Be addressed to the employee’s manager.
Alright, that’s it for now, folks! Remember, it’s crucial to be professional and clear in your resignation letter, so take your time crafting it. And if you need a helping hand, don’t hesitate to revisit this article. Until next time, stay productive and don’t forget to show your gratitude when it’s time to say goodbye!