How to Write a Reconnecting Email: A Guide to Reigniting Relationships
Source enhancv.com
Reconnecting emails, serving as a bridge between past and present, aim to reestablish contact with former colleagues, clients, or peers. They involve crafting personalized messages that convey interest in reconnecting, while maintaining a professional and respectful tone. The key elements of a successful reconnecting email lie in identifying the purpose of reconnection, referencing shared experiences, demonstrating genuine interest, and expressing gratitude for the past connection.
Crafting an Effective Reconnecting Email
Reconnecting with a potential candidate, client, or business partner can be a daunting task. However, by following a clear and effective structure, you can increase your chances of success.
1. Subject Line
- Keep it concise and informative.
- Example: “Reconnecting with you regarding [project/ position]”
2. Opening Paragraph
- Start with a friendly and professional salutation.
- Remind the recipient of your previous connection.
- State your purpose for reaching out (e.g., inquire about availability, follow up on a previous conversation).
3. Body Paragraphs
In this section, provide additional details about your purpose.
- Explain why you are interested in reconnecting.
- Highlight relevant skills or experience that aligns with the recipient’s needs.
- Share any updates or accomplishments since your last contact.
4. Call to Action
- Clearly state what you would like the recipient to do (e.g., schedule a meeting, provide feedback).
- Suggest a specific date and time if applicable.
- Consider including a link to your LinkedIn profile or portfolio.
5. Closing Paragraph
- Thank the recipient for their time.
- Reiterate your interest in reconnecting.
- Close with a professional and polite sign-off.
| Section | Content |
|---|---|
| Subject Line | Reconnecting with you regarding [project/ position] |
| Opening Paragraph |
Dear [Recipient Name], I hope this email finds you well. I’m writing to reconnect with you regarding our previous conversation about the [project/ position]. |
| Body Paragraphs |
Since our last contact, I’ve been actively pursuing opportunities in the [industry] field. I’ve developed my skills in [specific areas] and am eager to contribute to your team. I’m particularly interested in the [project/ position] because [reasons]. I believe my qualifications in [relevant skills] and experience in [similar projects] would make me a valuable asset. |
| Call to Action |
I would love to schedule a meeting to discuss my qualifications further. Would you be available for a call on [date] at [time]? Alternatively, you can reach me via LinkedIn at [profile link]. |
| Closing Paragraph |
Thank you for your time and consideration. I look forward to hearing from you soon. Sincerely, [Your Name] |
Sample Reconnecting Emails for Various Occasions
Reconnecting with a Former Colleague
Hi [Name],
I hope this email finds you well. It’s been a while since we’ve spoken, but I’ve been thinking about you and our time at [Company].
I’ve always admired your work and I’d love to hear more about what you’ve been up to since we last saw each other.
Let me know if you’re interested in catching up. I’d be happy to grab coffee or hop on a video call.
Best regards,
[Your Name]
Reconnecting with a Potential Candidate
Hi [Name],
I hope this email reaches you well.
I’m [Your Name], the HR Manager at [Company]. We previously had a conversation about a position that we were hiring for. While we ultimately decided to go with another candidate, I’d still like to stay in touch with you.
I was very impressed with your skills and qualifications. I’m confident that you would be a valuable asset to our team.
I’d like to add you to our talent pool and stay connected for future opportunities.
Thank you for your time and consideration.
Best regards,
[Your Name]
Reconnecting with a Hiring Manager for a Referral
Dear [Hiring Manager’s Name],
I hope you’re having a productive day.
My name is [Your Name] and I’m the HR Manager at [Company]. We met briefly at the [Event Name] last month.
I recall that you mentioned you were hiring for a [Job Title] position. I believe I have a candidate in my network who may be a great fit for this role.
I’d love to schedule a time to discuss this potential referral further.
Thank you for your time. I look forward to hearing back from you soon.
Best regards,
[Your Name]
Reconnecting with a Vendor for a Partnership
Dear [Vendor Contact’s Name],
I hope all is well with you.
My name is [Your Name] and I’m the HR Manager at [Company]. We’ve previously worked together on [Project Name] at [Company Name].
I was very impressed with your services and I’m reaching out to explore the possibility of a new partnership.
We are currently looking for a vendor to provide [Vendor Services]. I believe your company could be a great fit for our needs.
I’d love to schedule a meeting to discuss this further.
Thank you for your time and consideration.
Best regards,
[Your Name]
Reconnecting with a Candidate After an Interview
Hi [Candidate’s Name],
Thank you again for taking the time to interview for the [Job Title] position at [Company] last week.
We were very impressed with your qualifications and experience. We believe that you could be a valuable addition to our team.
At this time, we have decided to move forward with other candidates who have more specific experience in [specific skill or area].
We would like to keep your application on file for future opportunities. Please let us know if you are interested in being considered for other positions within our company.
Thank you for your interest in [Company]. We wish you all the best in your job search.
Sincerely,
[Your Name]
Reconnecting with a Former Employee
Hi [Former Employee’s Name],
I hope this email finds you well.
My name is [Your Name] and I’m the HR Manager at [Company]. We worked together at [Company Name] from [start date] to [end date].
I’m reaching out to you today because we are currently hiring for a position that I believe you would be a great fit for.
The [Job Title] position is responsible for [list of responsibilities].
I believe that your skills and experience would be a valuable asset to our team. I’d love to hear more about what you’ve been up to since we last saw each other.
Please let me know if you are interested in this position or if you have any other leads.
I look forward to hearing from you soon.
Best regards,
[Your Name]
Reconnecting with a Job Reference
Dear [Reference’s Name],
I hope you’re doing well.
My name is [Your Name] and I’m the HR Manager at [Company]. We worked together at [Company Name] from [start date] to [end date].
I’m reaching out to you today because I’m writing a reference letter for [Candidate’s Name], who recently interviewed for the [Job Title] position.
I would be grateful if you could provide me with your perspective on [Candidate’s Name] as an employee.
Specifically, I’m interested in your thoughts on their:
- Work ethic
- Communication skills
- Leadership abilities
- Any other relevant information
Thank you so much for your time and consideration.
Sincerely,
[Your Name]
How to Write a Reconnecting Email
What is the purpose of a reconnecting email?
A reconnecting email is a message sent to someone you have not been in contact with for a while. The purpose of this email is to re-establish a connection and potentially build a relationship with the recipient.
How do you write a reconnecting email?
Subject: Write a clear and concise subject line. To make it personal, include the reason of reaching to the recipient and their name.
Salutation: Start with a personalized greeting, include the recipient’s name if possible.
Introduction: Begin the email by expressing the reason for reaching out, whether it’s to reintroduce yourself, congratulate them on a milestone, or inquire about a specific topic.
Body: Share relevant information or updates about yourself or your company. Keep the email brief and focused on the main purpose.
Call to action: Politely ask for what you’re looking for, whether it’s to schedule a meeting, connect on social media, or simply stay in touch.
Closing: End the email with a friendly closing remark and your name.
What are some tips for writing a reconnecting email?
Be personal: Address the recipient by name and reference a specific experience or shared interest to make the email more personal.
Keep it brief: Get to the point and avoid sending a long email that may overwhelm the recipient.
Be specific: Clearly state the reason for reaching out and what you hope to gain from the reconnection.
Proofread carefully: Ensure your email is free of errors to maintain professionalism.
Follow up: If you haven’t received a response within a reasonable time, consider sending a brief follow-up email to reiterate your interest.
Thanks for stopping by! I hope this guide has given you some helpful tips for crafting a reconnecting email that will get you back in touch with important people. If you’re still feeling a little nervous, don’t worry. Just remember to be yourself, keep it brief, and most importantly, don’t give up. The hardest part is taking that first step, but once you do, I promise it will be worth it. Before you know it, you’ll be reconnected with those you care about and creating new memories together. So, what are you waiting for? Send that email today! I’ll be here waiting to hear how it goes.