How to Head a Cover Letter Email: A Professional Guide
Cover letters are an essential part of any job application, and they can make the difference between getting an interview and being passed over. The email you use to send your cover letter is just as important as the cover letter itself, and it can make a positive or negative impression on the hiring manager. Here are four key elements that every cover letter email header should include:
The Perfect Cover Letter Email Heading
Crafting a compelling cover letter email is crucial for making a great first impression on potential employers. The heading of your email plays a vital role in setting the tone and providing essential information. Here’s a comprehensive guide to help you create an effective cover letter email heading:
- Subject Line
The subject line is your chance to grab the hiring manager’s attention. Keep it concise and informative, highlighting the position you’re applying for and your unique qualifications.
- Salutation
Begin your email with a professional salutation. If you know the hiring manager’s name, address them directly using “Dear [Hiring Manager’s Name]”. If you’re unsure of the recipient’s name, opt for “Dear Hiring Manager” or “Dear Hiring Team”.
Tip: Always double-check the spelling of the recipient’s name to avoid any awkward errors.
- Body (Optional)
In the email body, you can provide a brief introduction that reiterates the position you’re applying for and expresses your interest. Keep it concise and focus on highlighting your most relevant skills and experience.
- Call to Action (Optional)
If you want to encourage the hiring manager to take a specific action, such as reviewing your resume or scheduling an interview, include a call to action at the end of the email body. Keep it polite and professional, avoiding overly pushy language.
- Signature
End your email with a professional signature that includes your full name, contact information, and a link to your LinkedIn profile or portfolio (if applicable).
- Email Format
Use a professional email address that reflects your name or your profession. Avoid using personal or informal email addresses.
Example: [email protected]
- Font and Style
Choose a clean and legible font such as Arial, Times New Roman, or Calibri. Use a font size of 11 or 12 points. Avoid using bold or italicized fonts, as these can appear unprofessional.
- Grammar and Spelling
Proofread your email carefully to ensure there are no grammatical or spelling errors. Typos and errors can damage your credibility and make your application look unprofessional.
- Formatting
Use line breaks and paragraphs to make your email easy to read. Avoid using excessive spacing or wide margins.
- Tone
Maintain a professional and respectful tone throughout your email. Avoid using slang, informal language, or excessive exclamation points.
- Additional Tips
Respond promptly to any emails from the hiring manager.
If you’re following up on your application, make sure to mention the date of your original email and the position you’re applying for.
Be patient and don’t get discouraged if you don’t receive an immediate response. The hiring process can take time.
- Summary
A well-crafted cover letter email heading is essential for presenting a professional and organized application. Follow the tips outlined in this guide to create an effective header that will make a positive impact on potential employers.
7 Sample Cover Letter Email Headings
Subject: Your Name – Superhero for Your Open Position
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to express my interest in the [Position Name] position at [Company Name]. I have been working in the [Industry] industry for [Number] years, and I have a proven track record of success in [List of Accomplishments].
I am confident that I have the skills and experience that you are looking for in a [Position Name]. I am a highly motivated and results-oriented individual with a strong work ethic. I am also a team player and have a positive attitude.
I am eager to learn more about the [Position Name] position at [Company Name]. I am available for an interview at your earliest convenience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Dear [Hiring Manager Name],
I am writing to express my interest in the [Position Name] position that I saw advertised on [Website]. I have been working in the [Industry] industry for [Number] years, and I have a proven track record of success in [List of Accomplishments].
I am confident that I have the skills and experience that you are looking for in a [Position Name]. I am a highly motivated and results-oriented individual with a strong work ethic. I am also a team player and have a positive attitude.
I am eager to learn more about the [Position Name] position at [Company Name]. I am available for an interview at your earliest convenience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Dear [Hiring Manager Name],
I am writing to express my interest in the [Position Name] position at [Company Name]. I have been working in the [Industry] industry for [Number] years, and I have a proven track record of success in [List of Accomplishments].
I am confident that I have the skills and experience that you are looking for in a [Position Name]. I am a highly motivated and results-oriented individual with a strong work ethic. I am also a team player and have a positive attitude.
I am eager to learn more about the [Position Name] position at [Company Name]. I am available for an interview at your earliest convenience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Dear [Hiring Manager Name],
I am writing to express my interest in the [Position Name] position at [Company Name]. I have been working in the [Industry] industry for [Number] years, and I have a proven track record of success in [List of Accomplishments].
I am confident that I have the skills and experience that you are looking for in a [Position Name]. I am a highly motivated and results-oriented individual with a strong work ethic. I am also a team player and have a positive attitude.
I am eager to learn more about the [Position Name] position at [Company Name]. I am available for an interview at your earliest convenience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Dear [Hiring Manager Name],
I am writing to express my interest in the [Position Name] position at [Company Name]. I have been working in the [Industry] industry for [Number] years, and I have a proven track record of success in [List of Accomplishments].
I am confident that I have the skills and experience that you are looking for in a [Position Name]. I am a highly motivated and results-oriented individual with a strong work ethic. I am also a team player and have a positive attitude.
I am eager to learn more about the [Position Name] position at [Company Name]. I am available for an interview at your earliest convenience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Dear [Hiring Manager Name],
I am writing to express my interest in the [Position Name] position at [Company Name]. I have been working in the [Industry] industry for [Number] years, and I have a proven track record of success
How to Head a Cover Letter Email
The subject line of a cover letter email is your first chance to make a good impression on the hiring manager. It should be concise, informative, and attention-grabbing.
Here are some tips for writing a great cover letter subject line:
- Keep it short and to the point. The subject line should be no more than 50 characters long.
- Start with a strong verb. This will help your subject line stand out in the hiring manager’s inbox.
- Include specific keywords. This will help the hiring manager see that you’re qualified for the job.
- Personalize the subject line. This will show the hiring manager that you’re interested in the specific job and company.
For example, here are some great cover letter subject lines:
- Software Engineer with 5+ Years of Experience Seeking Position at Google
- Experienced Marketing Manager Looking to Join Your Team
- Recent College Graduate Eager to Begin Career in Finance
How to Format a Cover Letter Email
The body of your cover letter email should be formatted in a professional and easy-to-read manner.
Here are some tips for formatting a cover letter email:
- Use a standard font. This will make your email easy to read.
- Use a 12-point font size. This is the standard font size for email.
- Left-align your text. This will give your email a clean and professional look.
- Use single line spacing. This will make your email easy to skim.
- Use bullet points to list your qualifications. This will make your email easy to read.
- Proofread your email carefully before sending it. This will help you avoid any embarrassing mistakes.
How to End a Cover Letter Email
The closing paragraph of your cover letter email should be polite and professional.
Here are some tips for ending a cover letter email:
- Thank the hiring manager for their time. This will show your appreciation for their time.
- Reiterate your interest in the job. This will remind the hiring manager why you’re applying for the job.
- Include a call to action. This will encourage the hiring manager to take the next step.
For example, here are some great ways to end a cover letter email:
- Thank you for your time and consideration. I look forward to hearing from you soon.
- I am confident that I have the skills and experience to be a valuable asset to your team. I am eager to learn more about the position and the company.
- I am available for an interview at your earliest convenience. Please contact me by email or phone to schedule a time.
Okay, that’s it for now! If I’ve forgotten anything, holler at me on social or leave a comment, and I’ll update the post. Thanks for reading, and please stop by again. I’m always writing new stuff, so there’s always something to see!