How to Craft the Perfect Recommendation Letter Request Email
Source prepory.com
How to Write an Irresistible Recommendation Letter Request Email
Here’s a step-by-step guide to crafting an email that will get you that stellar recommendation letter:
1. Start with a Strong Greeting
Begin your email with a warm and professional greeting, addressing the person by their preferred name. Use a formal tone if you’re not familiar with them, but keep it friendly and approachable.
2. State Your Purpose Clearly
State upfront that you’re requesting a recommendation letter. Be direct and clear, like “I’m writing to request a recommendation letter for my application to [Program/Job Title].”
3. Remind the Person of Your Background
Provide a brief summary of your relationship and past experiences with the person you’re asking. This could be a time you worked together, took a class, or collaborated on a project.
4. Highlight Your Strengths and Skills
Subtly remind the person of your strengths and skills that are relevant to the position or program you’re applying for. This will help them tailor their recommendation letter specifically to your abilities.
5. Explain Your Reasons for Choosing Them
Let the person know why you’re specifically asking them for a recommendation. Is it because of their expertise in the field, their knowledge of your work, or their respect for you? Explain your rationale.
6. Provide Context and Deadlines
Clearly state the job or program you’re applying for, the deadline for the letter, and any specific instructions or requirements provided by the organization.
7. Offer a Template or Outline (Optional)
If helpful, offer a template or outline that the person can use to structure their letter. This can make it easier for them to provide a strong and effective recommendation.
8. Express Gratitude and Close Professionally
End your email on a positive note, expressing your gratitude for their consideration and support. Conclude with a professional closing, such as “Thank you for your time and consideration.”
| Element | Description |
|---|---|
| Greeting | Friendly and professional, using preferred name |
| Purpose | Directly state you’re requesting a recommendation letter |
| Background | Remind person of your relationship and experiences |
| Strengths/Skills | Subtly highlight relevant strengths and skills |
| Reason for Choosing | Explain why you’re asking them specifically |
| Context/Deadlines | Provide details of the job/program and deadlines |
| Template/Outline (Optional) | Offer assistance to make it easier for them |
| Gratitude/Closing | Express appreciation and end professionally |
Sample Recommendation Letter Request Emails
For a Job Application
Dear [Recipient Name],
I hope this email finds you well. I am writing to request a letter of recommendation for my application to the [Job Title] position at [Company Name]. I have had the pleasure of working under your supervision for the past [Number] years, and I believe that your insights would be invaluable to the hiring manager.
In my role, I have consistently exceeded expectations and have made significant contributions to the team. I am confident that my skills and experience would be a valuable asset to [Company Name].
I would be honored if you could provide me with a letter of recommendation that highlights my key strengths and the impact I have made in my role. I have attached my resume for your reference.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
For a Scholarship Application
Dear Professor [Recipient Name],
I am writing to request a letter of recommendation for my application to the [Scholarship Name] scholarship. As a student in your [Course Name] class, I have been consistently impressed by your insights and dedication to student success.
Throughout the semester, I have demonstrated a strong academic record and an active participation in class discussions. I am particularly proud of my work on the [Project Name] project, which earned me a grade of [Grade].
I believe that I am a worthy candidate for this scholarship because of my academic achievements, financial need, and commitment to making a positive contribution to society. I would be grateful if you could provide me with a letter of recommendation that emphasizes these qualities.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
For a Promotion
Dear [Recipient Name],
I am writing to request a letter of recommendation in support of my application for the [Promotion Title] position. As my current supervisor for the past [Number] years, you have had an invaluable role in my professional development and growth.
In my current role, I have consistently exceeded expectations and have taken on additional responsibilities. I have successfully led several projects that have had a positive impact on the team and the organization.
I am confident that I have the skills and experience necessary to excel in the [Promotion Title] role. I am eager to take on new challenges and make an even greater contribution to [Company Name].
I would be honored if you could provide me with a letter of recommendation that highlights my strengths, accomplishments, and potential. I have attached my resume for your reference.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
For a Transfer to a Different Department
Dear [Recipient Name],
I hope this email finds you well. I am writing to request a letter of recommendation in support of my application for a transfer to the [Department Name] department. As my current supervisor in the [Current Department Name] department, you have witnessed firsthand my skills and abilities.
Throughout my tenure in the [Current Department Name] department, I have consistently exceeded expectations and have received positive feedback from my colleagues and clients.
I am particularly interested in the [Department Name] department because [Insert reasons for interest]. I believe that my skills and experience would be a valuable asset to the team.
I would be grateful if you could provide me with a letter of recommendation that highlights my key strengths and the impact I have made in my current role. I have attached my resume for your reference.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
For a Graduate School Application
Dear Professor [Recipient Name],
I am writing to request a letter of recommendation for my application to the [Program Name] program at [University Name]. As my professor in the [Course Name] course, you have had a significant impact on my academic journey.
During your course, I was consistently impressed by your ability to make complex concepts clear and engaging. Your passion for [Subject Matter] inspired me to pursue further studies in the field.
I am particularly interested in the [Program Name] program because [Insert reasons for interest]. I believe that my undergraduate coursework and research experience have prepared me for the rigors of the program.
I would be grateful if you could provide me with a letter of recommendation that highlights my academic achievements, intellect, and potential for success in graduate school. I have attached my resume and a copy of my transcripts for your reference.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
For an Award or Recognition
Dear [Recipient Name],
I hope this email finds you well. I am writing to request a letter of recommendation in support of my nomination for the [Award/Recognition Name] award. As my [Relationship to Recipient], you have had the opportunity to observe my work and accomplishments firsthand.
Throughout my time at [Organization Name], I have consistently exceeded expectations and have made significant contributions to the team. I am proud of the role I have played in [Describe accomplishments and impact].
I believe that my work is deserving of recognition, and I would be honored to receive the [Award/Recognition Name] award. A letter of recommendation from you would be a valuable asset to my nomination package.
I would be grateful if you could provide me with a letter that highlights my strengths, accomplishments, and the impact I have made at [Organization Name]. I have attached my resume for your reference.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
For a Personal Reference
Dear [Recipient Name],
I hope you are having a wonderful day. I am writing to request a personal reference from you. As my [Relationship to Recipient], you have had the privilege of knowing me for [Number] years and have witnessed my [Relevant qualities and experiences].
I am currently in the process of [Insert reason for needing a reference, such as applying for a job, renting an apartment, or obtaining a loan]. I believe that a personal reference from you would be invaluable to my application.
I would be grateful if you could provide me with a letter or statement that highlights my character, work ethic, and interpersonal skills. I am confident that you can provide a positive and professional reference.
Please let me know if you are willing to support me in this way. I would be happy to provide you with any additional information or materials that you may need.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
How to Ask for a Recommendation Letter Email
How do you write an email to ask for a recommendation letter?
When requesting a recommendation letter via email, it’s crucial to follow specific guidelines:
- Subject Line: Clearly state the purpose of the email, such as "Request for Recommendation Letter for [Specific Position]."
- Introduction: Begin with a formal greeting, introduce yourself, and state the reason for contacting the recipient.
- Body: Politely request the recommendation letter, providing specific details about the position or program you’re applying for. Highlight your accomplishments and skills that align with the requirements.
- Details: Specify the deadline, preferred format, and any additional information the recipient may need, such as a draft to review.
- Appreciation: Express your gratitude for their time and consideration. Offer to provide additional materials or schedule a brief meeting to discuss your qualifications further.
- Closing: Conclude the email with a professional closing, such as "Thank you for your consideration" or "Sincerely," followed by your full name.
What should you include in an email asking for a recommendation letter?
To ensure a successful request, your email should include the following essential elements:
- Professional Greeting: Use a formal greeting, preferably with the recipient’s name and a title.
- Clear Purpose: State the reason for requesting the letter and the specific position or program you’re applying for.
- Relevant Accomplishments: Highlight your accomplishments and skills that are relevant to the job or program.
- Specific Details: Provide clear information about the deadline, preferred format, and any additional requirements.
- Appreciation and Offer: Express your gratitude and offer to provide additional materials or schedule a meeting to discuss your qualifications further.
When should you ask for a recommendation letter?
Timing is crucial when requesting a recommendation letter. Consider the following guidelines:
- Early Contact: Reach out well in advance of the deadline to give the recipient ample time to write a strong letter.
- Strong Connection: Ask individuals who are familiar with your work and can attest to your abilities and character.
- Follow Up: If you don’t receive a response within a reasonable time, politely follow up to remind the recipient of your request.
That’s it for our guide on how to ask for a letter of recommendation via email. Hopefully, these tips will make the process a little less daunting. Thanks for hanging out with us, and don’t forget to stop by again for more helpful advice. Catch you around!