H1B Client Letter Email: A Comprehensive Guide to Drafting and Delivering Effective Correspondence
H-1B visa holders, employers, legal professionals, and government agencies are closely connected in the context of H-1B client letter emails. These emails serve as critical communication channels for conveying important information regarding H-1B petitions and work authorization.
Structuring Your H-1B Client Letter Email
Writing a well-structured H-1B client letter email is crucial for efficient communication and a seamless approval process. This guide will help you craft an effective email that outlines the key details and simplifies the process for your clients.
Essential Elements
- Subject line: Clearly indicate the purpose of the email, such as “H-1B Client Letter Request” or “H-1B Petition Update.”
- Opening salutation: Address the client professionally, using their preferred name and title.
- Introduction: Begin the email by providing a brief overview of the purpose and contents of the email.
- Petition details: Include the following information:
- Employee name
- Job title
- Start date
- End date or duration of employment
- Worksite information: Specify the location where the employee will be working, including the address and any additional details necessary.
- Wage details: Outline the employee’s annual salary and any relevant benefits package.
- Attachments: Clearly list the documents attached to the email, such as the H-1B petition letter, supporting documents, and any other necessary forms.
- Client action: Specify the next steps for the client, such as reviewing the documents, signing the H-1B petition letter, and providing any additional information.
- Timeline and deadlines: Inform the client about important timelines or deadlines associated with the H-1B petition.
- Contact information: Provide your full contact information, including phone number, email address, and mailing address, for easy communication.
Helpful Structures
Table for Wage Details
| Wage Type | Amount |
|---|---|
| Annual Salary | $100,000 |
| Benefits Package | Health insurance, paid time off, etc. |
Essential H1B Client Letter Emails for Various Situations
Examples
Request for H1B Visa Extension
Dear [Client Name],
I hope this email finds you well.
We are writing to request an extension of the H1B visa for our employee, [Employee Name], who is currently working as a [Job Title] at our company. [Employee Name] has been a valuable asset to our team and we are eager to have him continue his employment with us.
Enclosed you will find the necessary supporting documentation for the H1B extension, including a completed Form I-129 Ext. and supporting evidence of [Employee Name]’s continued employment with us.
We appreciate your prompt attention to this matter and please let us know if you have any questions.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Notification of H1B Visa Approval
Dear [Client Name],
We are pleased to inform you that the H1B visa petition for your employee, [Employee Name], has been approved by the United States Citizenship and Immigration Services (USCIS).
The visa is valid from [Start Date] to [End Date]. Enclosed you will find a copy of the H1B approval notice.
We would like to schedule a time to discuss the next steps in the process, including the employee’s arrival date and any necessary arrangements.
Congratulations to [Employee Name] and thank you for your continued partnership with us.
Sincerely,
[Your Name]
Request for H1B Visa Amendment
Dear [Client Name],
We are writing to request an amendment to the H1B visa of our employee, [Employee Name]. [Employee Name] is currently working as a [Job Title] at our company and we are requesting a change in his job responsibilities and duties.
The proposed changes are as follows:
- [Describe the proposed changes]
We believe that these changes will not diminish [Employee Name]’s qualifications for the H1B visa and will allow him to continue contributing to our company’s success.
Enclosed you will find the necessary supporting documentation for the H1B amendment, including a completed Form I-129 Amendment and supporting evidence of the proposed changes.
We appreciate your prompt attention to this matter and please let us know if you have any questions.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Notification of H1B Visa Revocation
Dear [Client Name],
We regret to inform you that the H1B visa of our employee, [Employee Name], has been revoked by the United States Citizenship and Immigration Services (USCIS).
The revocation is effective immediately and [Employee Name] is no longer authorized to work in the United States.
We understand that this may be a difficult situation for both you and [Employee Name]. We will do everything we can to assist you in this transition.
Please let us know if you have any questions or require any assistance.
Sincerely,
[Your Name]
Request for H1B Visa Transfer
Dear [Client Name],
We are writing to request a transfer of the H1B visa from [Employee Name] to [New Employee Name]. [Employee Name] is currently working as a [Job Title] at our company and will be leaving our employment on [Departure Date].
[New Employee Name] has been hired to replace [Employee Name] and will be assuming the same job responsibilities and duties.
We have enclosed the necessary documentation for the H1B transfer, including a completed Form I-129 Petition and supporting evidence of [New Employee Name]’s qualifications.
We appreciate your prompt attention to this matter and please let us know if you have any questions.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Notification of H1B Visa Expiration
Dear [Client Name],
We are writing to inform you that the H1B visa of our employee, [Employee Name], will expire on [Expiration Date].
We are working with [Employee Name] to determine the best course of action, which may include filing for an extension, amendment, or transfer of the visa.
We will keep you updated on our progress and please let us know if you have any questions.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Request for H1B Visa Cap Exemption
Dear [Client Name],
We are writing to request an exemption from the annual H1B visa cap for our employee, [Employee Name]. [Employee Name] is a highly skilled professional who is essential to our company’s operations.
We are requesting an exemption under the following category:
- [Describe the cap exemption category]
We have enclosed the necessary documentation to support our request, including evidence of [Employee Name]’s qualifications and our company’s need for his services.
We appreciate your prompt attention to this matter and please let us know if you have any questions.
Thank you for your time and consideration.
Sincerely,
[Your Name]
What is an H1B Client Letter Email?
An H1B client letter email is a formal communication sent by an employer to a client requesting that the client provide a letter of support for an H1B visa application. The letter typically includes information about the employee’s position, salary, and benefits, as well as the company’s financial stability and ability to pay the employee’s wages. The client letter is an important part of the H1B visa application process, as it provides the USCIS with evidence that the employee has a job offer and is qualified to work in the United States.
What should be included in an H1B Client Letter Email?
An H1B client letter email should include the following information:
- The employee’s name, date of birth, and place of birth
- The employee’s position and salary
- The company’s name, address, and phone number
- The company’s financial stability and ability to pay the employee’s wages
- A statement that the employee will be employed in a specialty occupation
- A statement that the employee is qualified to perform the job duties
- A statement that the company has a bona fide need for the employee’s services
- A copy of the employee’s resume and transcripts
How to write an H1B Client Letter Email?
To write an H1B client letter email, follow these steps:
- Start with a formal salutation, such as "Dear [Client Name]."
- Introduce yourself and your company.
- State the purpose of the email, which is to request a letter of support for an H1B visa application.
- Provide the information listed above in the section "What should be included in an H1B Client Letter Email?"
- Close the email with a formal closing, such as "Sincerely, [Your Name]."
Alright, folks! That’s all for today’s adventure in the world of H1B client letters and emails. Thanks for stopping by and taking a peek into this intriguing topic. If you have any further questions or need more guidance, feel free to reach out to the experts or visit us again soon for more insightful content. Until next time, stay curious and keep exploring!