Formal Assignment Submission Email Sample: Crafting a Professional and Effective Email
Formal assignment submission via email requires adherence to specific protocols to ensure clarity, organization, and professionalism. The recipient of the email, typically an instructor or supervisor, expects a clear subject line that concisely describes the assignment being submitted. The email body should adhere to a formal tone, using appropriate salutations and closing remarks. Additionally, the email should include attachments containing the assignment files, ensuring they are properly labeled and organized for easy retrieval. Finally, a confirmation of submission, including the date and time, is crucial for both the sender and recipient, providing assurance that the assignment has been successfully submitted and received.
Best Structure for Formal Assignment Submission Emails
When it comes to submitting formal assignments via email, it’s essential to follow a structured and professional format to ensure your submission is clear, organized, and meets the required standards. Here’s a breakdown of the key elements to include in your assignment submission email:
Subject Line
- Write a concise and informative subject line that accurately describes the purpose of your email, e.g., “Formal Assignment Submission for [Course Name].”
Greeting
Begin your email with a formal greeting, such as “Dear Professor [Professor’s Name],” or “Dear [TA’s Name].”
Introduction
In the introduction, briefly introduce yourself and state the purpose of your email, e.g., “I am writing to submit my formal assignment for the [Course Name] course.”
Assignment Details
- Clearly state the name of the assignment, the course it belongs to, and any specific sections or requirements you are submitting.
Attachments
- In a numbered list, specify the names of all attachments included in your email, e.g., “1. Assignment Document.docx,” “2. Supporting Materials.pdf.”
Table of Contents (Optional)
| Attachment | Description |
|---|---|
| Assignment Document.docx | Main assignment document containing text, diagrams, or other content |
| Supporting Materials.pdf | Additional materials, such as research papers, data, or appendices |
Additional Information (Optional)
If necessary, include any additional information relevant to the assignment, such as feedback requests or any clarifications.
Closing Statement
Conclude your email with a polite closing statement, such as “Thank you for your time and consideration,” or “Sincerely,
Your Name
End your email with your full name, as written on your official academic records.
7 Sample Formal Assignment Submission Emails
Late Submission due to Technical Difficulties
Dear Professor [Professor’s Name],
I am writing to request a late submission for the [assignment name] assignment, which was due on [due date]. I understand that late submissions are not accepted unless there are extenuating circumstances.
Unfortunately, I encountered some unexpected technical difficulties with my computer on the day before the deadline. I spent several hours troubleshooting the issue and was unable to resolve it until after the assignment was due.
I have attached a screenshot of the error message I received. I would be grateful if you could consider my request for a late submission, given the circumstances beyond my control.
Extension Request due to Illness or Family Emergency
Dear Professor [Professor’s Name],
I am writing to request an extension for the [assignment name] assignment, which is due on [due date]. I am aware of the upcoming deadline, but I am currently facing an unforeseen situation that I believe warrants an extension.
On [date], I was diagnosed with [illness or family emergency]. The [illness or emergency] has significantly impacted my ability to concentrate, focus, and complete the assignment to the best of my ability.
I have been advised by my doctor to rest and avoid strenuous activities. I have already completed [percentage]% of the assignment, and I am confident that I can complete the remaining work within an additional [number] days.
Submission of Revised Assignment
Dear Professor [Professor’s Name],
I am writing to submit a revised version of the [assignment name] assignment, which was originally due on [due date].
I received your feedback on my initial submission and I have made the following revisions:
- [Revision 1]
- [Revision 2]
- [Revision 3]
I believe that these revisions have significantly improved the quality of my assignment. I hope that you will be satisfied with the changes I have made.
Submission of Group Project
Dear Professor [Professor’s Name],
On behalf of our group, we are pleased to submit the completed [assignment name] group project.
The following individuals contributed to the project:
- [Group member 1]
- [Group member 2]
- [Group member 3]
We have attached the final project document to this email. We believe that we have thoroughly addressed all of the project requirements and we are confident that you will be pleased with our work.
Submission of Presentation
Dear Professor [Professor’s Name],
I am writing to submit my presentation for the [course name] course, which is due on [due date].
The presentation will cover [topics]. I have attached the presentation slides to this email.
I will be presenting on [date] at [time] in [location]. I would be grateful if you could confirm my presentation time with me.
Submission of Research Paper
Dear Professor [Professor’s Name],
I am writing to submit my research paper for the [course name] course, which is due on [due date].
The paper is titled “[paper title]” and explores [topic]. I have attached the paper to this email.
I believe that my research paper is a valuable contribution to the field of [field]. I have conducted thorough research and I have presented my findings in a clear and concise manner.
Submission of Creative Work
Dear Professor [Professor’s Name],
I am writing to submit my creative work for the [course name] course, which is due on [due date].
The creative work is a [type of work] titled “[title].” I have attached the work to this email.
I believe that my creative work is a unique and original expression of my artistic vision. I hope that you will enjoy it.
Formal Assignment Submission Email Sample
What information should be included in a formal assignment submission email?
A formal assignment submission email should include the following information:
- Subject: The subject line should state the purpose of the email, such as "Assignment submission for [course name]".
- Salutation: The salutation should be formal, such as "Dear [professor’s name]".
- Introduction: The introduction should state the name of the assignment and the course it is for.
- Body: The body of the email should include the attachment(s) to the assignment, if there are any.
- Closing: The closing should be formal, such as "Thank you for your time and consideration".
- Signature: The email should be signed with the student’s full name and contact information.
How can I format a formal assignment submission email?
A formal assignment submission email should be formatted in the following way:
- Font: The font should be a standard font, such as Times New Roman or Arial.
- Font size: The font size should be 12 points.
- Line spacing: The line spacing should be single-spaced.
- Margins: The margins should be 1 inch on all sides.
- Alignment: The email should be left-aligned.
What should I keep in mind when writing a formal assignment submission email?
When writing a formal assignment submission email, keep the following in mind:
- Be professional: The tone of the email should be professional and respectful.
- Be clear and concise: The email should be clear and easy to understand.
- Proofread the email: Before sending the email, proofread it carefully for any errors in grammar or spelling.
Hey there, thanks for sticking with me through this quick guide. I hope you found it helpful. If you’ve got any questions or want to dive deeper into email writing, feel free to swing by again. I’ll be here with more tips and tricks. In the meantime, happy emailing!