The Power of the Follow-Up Cover Letter Email: A Guide to Success
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A well-written follow-up cover letter email can help you stand out from other candidates and show your continued interest in a position. It is an opportunity to reiterate your qualifications, highlight your enthusiasm for the role and with the company, and inquire about the status of your application.
Following Up on Your Job Application
After sending off your cover letter and resume, it’s normal to feel a mix of excitement and anxiety. You’re eager to hear back from the hiring manager, but you also know that it can take time to process applications. Here’s a guide to help you structure an effective follow-up cover letter email:
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Begin by addressing the hiring manager by name if possible. If you don’t have their name, use a generic salutation like "Dear Hiring Manager." In the first paragraph, restate your interest in the position and briefly summarize your qualifications. Mention the specific job posting you’re applying for and the date you submitted your application.
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In the second paragraph, highlight a specific skill or experience that matches the job description. Briefly explain how your expertise aligns with the company’s needs. If you have any recent accomplishments or awards, this is a good place to mention them.
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If you haven’t heard back after a week or two, you can send a polite follow-up email. In this email, reiterate your interest in the position and briefly restate your qualifications. You can also ask if the hiring manager has any questions for you.
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Close your email with a thank you for the hiring manager’s time and consideration. Let them know that you’re available for an interview at their convenience.
- Subject Line:
- Follow-up on Application for [Position Name]
- Re: Application for [Position Name]
- [Your Name] – Follow-up for [Position Name]
- Tone:
- Professional and polite
- Brief and concise
- Enthusiastic and confident
**
| Type | Example |
|---|---|
| Greeting | Dear [Hiring Manager Name], |
| First paragraph | I am writing to follow up on my application for the [Position Name] position that I submitted on [Date]. I am a highly motivated professional with over [Number] years of experience in [Relevant Field]. |
| Second paragraph | In my previous role, I was responsible for [List of responsibilities]. I have a proven track record of [List of accomplishments]. |
| Third paragraph | I am confident that my skills and experience make me an ideal candidate for this position. I am eager to contribute to the success of your team and I am available for an interview at your earliest convenience. |
| Closing | Thank you for your time and consideration. |
7 Sample Follow-Up Cover Letter Emails
Thank You for Applying
Dear [Hiring Manager Name],
I hope this email finds you in good spirits. Thank you again for taking the time to consider my application for the [Position Name] position at [Company Name]. I remain enthusiastic about the opportunity to contribute my skills and experience to your team.
I have been closely following the company’s recent developments and I am particularly interested in how your innovative approach to [specific area of interest] aligns with my own career goals. I am eager to learn more about the role and how my qualifications can support your team in achieving its objectives.
Thank you once again for your consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Enquiry About Application Status
Dear [Hiring Manager Name],
I hope you are having a productive day. My name is [Your Name] and I recently submitted an application for the [Position Name] position at [Company Name]. I am excited about the opportunity to join your team and I am keen to learn the status of my application process.
I have been actively following up on the job postings and I am eager to know if my qualifications meet your requirements. I am confident that my skills and experience would be a valuable asset to your organization.
Thank you for your time and consideration. Please let me know if there is any additional information you need from me at this time.
Sincerely,
[Your Name]
Request for Interview Rescheduling
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to request a reschedule of my interview for the [Position Name] position at [Company Name]. I understand that the original interview time is [Original Time]. However, I have a conflict that prevents me from attending at that time.
I would greatly appreciate it if we could reschedule the interview for a time that is convenient for both of us. I am available on the following dates and times:
- [Date and Time 1]
- [Date and Time 2]
- [Date and Time 3]
Thank you for your understanding and flexibility. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Expression of Continued Interest
Dear [Hiring Manager Name],
I hope this email finds you well. I wanted to reach out and reiterate my interest in the [Position Name] position at [Company Name]. I applied for this position on [Date] and I am still very eager to join your team.
I have been closely monitoring the company’s progress and I am impressed with your commitment to [specific area of interest]. I believe that my skills and experience in [specific area of expertise] would be a valuable contribution to your team.
I am confident that I have the necessary qualifications to excel in this role and I am eager to learn more about the opportunity. I am available for an interview at your earliest convenience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Follow-Up After Interview
Dear [Hiring Manager Name],
I hope this email finds you well. I wanted to follow up on my interview for the [Position Name] position at [Company Name] on [Date]. I enjoyed meeting with you and learning more about the role and the company’s culture.
I was particularly impressed with the company’s commitment to [specific area of interest]. I believe that my experience in [specific area of expertise] would enable me to make a significant contribution to your team.
I am still very enthusiastic about the opportunity to join your team and I am confident that I can add value to your organization. I am a highly motivated and results-oriented individual with a strong work ethic. I am also a team player and I am always willing to go the extra mile.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Thank You for Opportunity
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to express my sincere gratitude for the opportunity to interview for the [Position Name] position at [Company Name].
Even though I was not selected for the role, I thoroughly enjoyed the interview process and I gained valuable insights into your company and the industry. I was particularly impressed with the company’s commitment to [specific area of interest].
I would like to thank you for your time and consideration. I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Name]
Follow-Up After Offer
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to follow up on the job offer that I received for the [Position Name] position at [Company Name].
I am writing to accept the offer and I am very excited to join your team. I am confident that I can add value to your organization and I am eager to contribute to its success.
I am available to start work on [Start Date]. Please let me know if there are any additional steps that I need to complete before my start date.
Thank you again for this opportunity. I look forward to working with you and the rest of the team.
Sincerely,
[Your Name]
Why Send a Follow-Up Cover Letter Email?
A follow-up cover letter email serves as a polite reminder to a potential employer that you are still interested in the position and that you are eager to hear back from them. It provides an opportunity to reiterate your qualifications and enthusiasm, and to show that you are taking the job search process seriously.
What’s the Best Way to Write a Follow-Up Cover Letter Email?
An effective follow-up cover letter email should be concise and professional. It should include a brief introduction, a reminder of your interest in the position, a mention of your relevant skills and experience, and an expression of your appreciation for the hiring manager’s time.
When Should You Send a Follow-Up Cover Letter Email?
The ideal time to send a follow-up cover letter email is after you have applied for a job and have not heard back within a week or two. It is important to be patient, but it is also important to show that you are still interested in the position.
Thanks for sticking around and reading this article! I hope you found it helpful. If you have any other questions or want to learn more about follow-up cover letter emails, feel free to drop by again soon. I’ll be here, ready to share more writing tips and tricks.