Follow Up After Thank You Letter Email Sample: Step-by-Step Guide
Follow-up emails after sending a thank you letter are essential in maintaining communication and expressing gratitude to potential employers. A well-crafted follow-up can demonstrate your continued interest, highlight your qualifications, and inquire about the status of your application. By combining a concise and professional tone with a clear call-to-action, these follow-up emails can maximize your chances of landing the job.
How to Structure a Follow-Up Email After a Thank-You Note
After you send a thank-you note for an interview, it’s important to follow up with the hiring manager to show your continued interest in the position. Here’s a suggested structure for your follow-up email:
Paragraph 1: Reiterate Your Interest
- Briefly restate your interest in the position and why you’re a good fit.
- Mention specific skills or experiences that align with the requirements of the role.
Paragraph 2: Highlight Your Follow-Up Actions
- Explain any steps you’ve taken since your interview, such as gathering additional information or updating your resume.
- If applicable, mention any industry events or articles you’ve engaged with that relate to the company or the position.
Paragraph 3: Update on Your Availability (Optional)
- If your availability has changed since your initial interview, be sure to update the hiring manager.
- Let them know when you’re available for a follow-up conversation or if you have new dates that work better.
Paragraph 4: Express Your Appreciation and Next Steps
- Thank the hiring manager for their time and consideration.
- Reiterate your enthusiasm for the opportunity and express your hope to hear back soon.
- Provide your current contact information to make it easy for them to reach out.
Sample Email Template:
| Section | Content |
|---|---|
| Subject Line | Follow-Up Regarding [Position Name] at [Company Name] |
| Paragraph 1 | Dear [Hiring Manager Name], I’m writing to follow up on my interview for the [Position Name] position at [Company Name] on [Interview Date]. I remain very interested in this opportunity and believe my skills and experience would be a valuable asset to your team. |
| Paragraph 2 | Since my interview, I’ve taken the following steps to further my understanding of the role and your organization:
|
| Paragraph 3 | My availability has not changed since our last communication. I am still available for a follow-up conversation at your earliest convenience. |
| Paragraph 4 | Thank you again for your time and consideration. I’m excited about the possibility of joining your team and look forward to hearing back from you soon. Sincerely, [Your Name] |
Follow-up Emails After Thank You Notes
Reiteration of Interest and Qualifications
Dear [Hiring Manager Name],
I hope this email finds you well. I’m writing again to reiterate my sincere gratitude for the opportunity to interview for the [Position Name] role at [Company Name]. I was very impressed by the team and the organization during my visit.
I remain highly interested in the position and believe my qualifications align seamlessly with the requirements. My experience in [relevant skills] and my passion for [industry] make me confident that I can make a significant contribution to your team.
Thank you once again for your time and consideration. I eagerly await the opportunity to further discuss my qualifications and how I can add value to your organization.
Additional Information or Materials
Dear [Hiring Manager Name],
Thank you again for the opportunity to interview for the [Position Name] role at [Company Name].
Since our conversation, I’ve come across some additional materials that I believe would further support my application:
- [Document 1]
- [Document 2]
- [Website or LinkedIn profile]
These resources provide further insights into my experience, skills, and accomplishments. I hope you find them valuable in your decision-making process.
Follow-up on Questions Asked
Dear [Hiring Manager Name],
I hope you are doing well.
Following our interview for the [Position Name] position at [Company Name], I wanted to follow up on a couple of questions that were raised:
- [Question 1]
- [Question 2]
I’ve done additional research and prepared some responses that I believe address these points effectively:
- [Response 1]
- [Response 2]
I would appreciate the opportunity to discuss these further and provide any additional information you may need.
Update on Availability
Dear [Hiring Manager Name],
Thank you once again for taking the time to interview me for the [Position Name] role at [Company Name].
I wanted to follow up and let you know that my availability has changed since our interview. I am now available to start work at [New Start Date].
I understand that the hiring process may still be ongoing, but I would appreciate it if you could consider my revised availability. I remain very interested in the position and believe I would be a valuable asset to your team.
Expression of Appreciation and Support
Dear [Hiring Manager Name],
I hope this email finds you well.
I wanted to take this opportunity to express my gratitude once again for the opportunity to interview for the [Position Name] role at [Company Name]. It was a pleasure meeting your team and learning more about your organization.
Even though I was not selected for the position, I believe your company is a great fit for my career aspirations. I would like to stay connected with you and explore any future opportunities that may arise.
I wish you all the best in your search for the perfect candidate.
Request for Feedback
Dear [Hiring Manager Name],
I hope this email finds you well.
I wanted to follow up on my interview for the [Position Name] role at [Company Name]. I appreciated the opportunity to meet with you and learn more about the organization.
While I understand that I was not selected for the position, I would greatly appreciate it if you could provide me with some feedback on my application and interview performance. Your insights would be invaluable in helping me improve as a candidate.
Thank you very much for your time and consideration.
Referral Request
Dear [Hiring Manager Name],
I hope you are doing well.
Following our recent conversation, I was very excited to learn about the [Position Name] role at [Company Name]. While I am not currently qualified for this specific position, I believe my skills and experience may be a good fit for other roles within your organization.
I would be grateful if you could refer my resume to your colleagues who may be hiring for similar positions. I am confident that I can make a valuable contribution to your team and would appreciate the opportunity to explore any available openings.
Thank you sincerely for your time and support.
Follow Up After Thank You Letter Email – Sample
After submitting a job application, it’s customary to send a thank-you letter to the hiring manager. This letter expresses your appreciation for the opportunity to interview and reiterates your interest in the position. Following up after sending a thank-you letter is an important step in the job search process.
A follow-up email should be sent approximately one week after sending the thank-you letter. The purpose of this email is to remind the hiring manager of your application and to inquire about the status of the hiring process. It’s also an opportunity to provide any additional information that you feel may strengthen your candidacy.
When writing a follow-up email, it’s important to keep it brief and to the point. The email should be no more than a few paragraphs long and should include the following information:
- A brief restatement of your interest in the position
- A reminder of your qualifications and how they match the requirements of the job
- A request for an update on the hiring process
It’s also important to proofread your email carefully before sending it. Make sure that there are no errors in grammar or spelling and that the email is formatted correctly.
Subject-predicate-object or entity-attributes-value sentences
The following are examples of subject-predicate-object sentences:
- The hiring manager interviewed the candidate.
- The candidate sent a thank-you letter to the hiring manager.
- The candidate followed up with the hiring manager after sending the thank-you letter.
The following are examples of entity-attributes-value sentences:
- The hiring manager is responsible for interviewing candidates.
- The thank-you letter was sent by the candidate.
- The follow-up email was sent one week after the thank-you letter.
When to Send a Follow-Up Email
The best time to send a follow-up email is approximately one week after sending the thank-you letter. This gives the hiring manager time to review your application and make a decision about whether or not to move forward with your candidacy.
If you don’t hear back from the hiring manager within two weeks, you can send a second follow-up email. However, it’s important to avoid sending too many follow-up emails, as this can be seen as annoying and unprofessional.
What to Include in a Follow-Up Email
The following information should be included in a follow-up email:
- A brief restatement of your interest in the position
- A reminder of your qualifications and how they match the requirements of the job
- A request for an update on the hiring process
You can also use the follow-up email to provide any additional information that you feel may strengthen your candidacy. For example, you could mention a recent accomplishment or a new skill that you’ve acquired.
How to Format a Follow-Up Email
The following format should be used for a follow-up email:
- Subject: Follow-Up on Application for [Job Title]
- Body:
Dear [Hiring Manager Name],
I am writing to follow up on my application for the [job title] position. I interviewed for the position on [date] and was very impressed with the company and the team.
I am confident that my skills and experience would be a valuable asset to your team. I have a proven track record of success in [relevant field] and am eager to contribute to your company’s continued growth.
I am available for an interview at your earliest convenience. Thank you for your time and consideration.
Sincerely,
[Your Name]
Well, there you have it, folks! I hope these email samples have inspired you to take your post-interview follow-ups to the next level. Remember, a well-crafted thank-you letter can leave a lasting impression and help you stand out from the crowd. So, don’t hesitate to use these samples as templates and tailor them to your specific needs. Thanks for reading, and be sure to check back for more career-boosting tips and tricks in the future!