How to Send the Perfect Follow-Up After Your Thank You Letter Email
Source simpleartifact.com
Following up after sending a thank-you letter is a crucial step in the job application process. A well-crafted follow-up email demonstrates your continued interest in the position, provides an opportunity to reiterate your qualifications, and shows the hiring manager your proactive nature. In addition, it gives you the chance to inquire about the status of your application and express your enthusiasm for the role.
Structure of Follow-Up Emails
After sending a thank-you letter, it’s crucial to maintain communication. Here’s a detailed guide to structuring your follow-up emails:
1. Timing:
- Wait 1-2 weeks after sending the thank-you letter.
2. Content:
- Reiterate your interest in the position. Briefly express your enthusiasm for the role and why you believe you’re the right fit.
- Provide updates or additional information. Share any recent accomplishments or certifications that enhance your qualifications.
- Ask for an update on the hiring process. Inquire about the next steps or if the hiring manager needs anything further from you.
3. Formatting and Style:
- Keep the email concise and professional.
- Proofread carefully for any errors.
4. Sample Outline:
| Subject | Body |
|---|---|
| Follow-Up: [Position Name] Application |
Dear [Hiring Manager Name], I’m writing to follow up on my application for the [Position Name] position. I’d like to reiterate my strong interest in the role and believe my skills and experience align well with the company’s needs. Since my application, I’ve completed a certification in [relevant field]. I believe this additional credential further demonstrates my commitment to professional development and would make me a valuable asset to your team. I’m eager to learn more about the hiring process and am available for an interview at your earliest convenience. Thank you for your time and consideration. Sincerely, [Your Name] |
Follow-Up After Thank You Letter Emails
Expressing Appreciation and Interest
Dear [Candidate name],
I hope you’re doing well.
I wanted to take this opportunity to thank you again for taking the time to meet with me and share your experience and qualifications for the [position name] position.
I was particularly impressed with your [specific skill or experience]. I believe this would be a great asset to our team.
We will be carefully reviewing all applications and making a decision soon.
In the meantime, please let me know if you have any questions or if there’s any additional information you’d like to provide.
Thank you again for your interest in [company name].
Sincerely,
[Your name]
Requesting Additional Information
Dear [Candidate name],
Thank you again for your interest in the [position name] position at [company name].
During our interview, you mentioned that you have experience in [specific skill or area]. We would love to learn more about your experience in this area.
Would you be willing to provide us with a brief summary of your experience in [specific skill or area]? You can email it to me at [your email address].
Thank you for your time and consideration.
Sincerely,
[Your name]
Inquiring About Availability
Dear [Candidate name],
Thank you for submitting your application for the [position name] position at [company name].
We were impressed with your qualifications and would like to schedule a phone interview with you.
Please let me know what days and times would be most convenient for you. We have availability on [list of available days and times].
We look forward to hearing from you soon.
Sincerely,
[Your name]
Informing of Next Steps
Dear [Candidate name],
Thank you for your interest in the [position name] position at [company name].
After careful consideration of your application, we have decided to move forward with other candidates at this time.
We were very impressed with your qualifications and experience. However, we felt that other candidates were a better fit for the specific requirements of the position.
We wish you the best of luck in your job search.
Sincerely,
[Your name]
Following Up on Reference Checks
Dear [Reference name],
I hope you are well.
I am writing to you as a reference for [candidate name], who is currently applying for the [position name] position at [company name].
I would appreciate it if you could take a few minutes to share your feedback on [candidate name]’s performance and work ethic.
Please feel free to contact me if you have any questions.
Thank you for your time and consideration.
Sincerely,
[Your name]
Providing Feedback and Encouragement
Dear [Candidate name],
Thank you again for your interest in the [position name] position at [company name].
After reviewing your application and interviewing you, we have decided to move forward with other candidates at this time.
Although you were not selected for this position, we were impressed with your qualifications and enthusiasm.
We encourage you to stay in touch with us for future opportunities.
We wish you the best of luck in your job search.
Sincerely,
[Your name]
Expressing Interest in Reconnecting
Dear [Candidate name],
Thank you again for taking the time to interview for the [position name] position at [company name].
Although we ultimately decided to move forward with another candidate for this specific position, we were very impressed with your experience and qualifications.
We would be interested in staying in touch with you for future opportunities that may be a better fit for your skills and experience.
Please feel free to reach out to me if you would like to connect on LinkedIn or if you have any questions.
Thank you again for your interest in [company name].
Sincerely,
[Your name]
How to Follow Up After Sending a Thank You Letter Email
Following up after sending a thank-you letter email can increase your chances of getting a job or advancing in the hiring process. Here’s how to do it effectively:
- Subject: Be clear and concise in your subject line, indicating the purpose of your email.
- Tone: Maintain a professional and positive tone, thanking the recruiter for their time and consideration.
- Body: Briefly reiterate your interest in the position, mention any specific skills or experiences that align with the role, and express your willingness to provide additional information or have further discussions.
- Call to action: If appropriate, suggest a specific action, such as scheduling a phone call or interview.
- Proofread and send: Before sending your follow-up email, proofread it carefully to ensure there are no errors.
What Should I Include in a Follow-Up Email After a Thank You Letter?
When following up after sending a thank-you letter email, consider including the following:
- Expression of gratitude: Thank the recruiter again for their time and consideration.
- Reiteration of interest: Clearly state your continued interest in the position and explain why you believe you’re the right fit.
- Additional information: Provide any additional information that you believe would strengthen your application, such as relevant skills or experiences.
- Call to action: Suggest a specific action, such as scheduling a phone call or interview.
- Professional closing: End your email with a professional closing, such as "Sincerely" or "Best regards."
How Long Should I Wait to Follow Up After Sending a Thank You Letter?
The ideal time to follow up after sending a thank-you letter email varies depending on the specific job and company.
- Within a week: If you haven’t heard back within a week of sending your thank-you letter, it’s acceptable to send a brief follow-up email.
- Two weeks: If you still haven’t heard back after two weeks, you can send a more detailed follow-up email, reiterating your interest and providing additional information.
- Avoid spamming: While following up is important, avoid overwhelming the recruiter with multiple emails.
- Be patient: The hiring process can take time, so be patient and don’t give up if you don’t hear back immediately.
And that’s it, folks! Thank you for taking the time to read this article. I hope you found it helpful. If you have any more questions, feel free to drop me a line. Otherwise, be sure to check back later for more tips and tricks on all things email marketing.