Employment Verification Letter Email: Tips for Requesting and Providing Accurate Information
Source kirturesumeletter.blogspot.com
Employment verification letter email are formal documents in which one organization asks for information and confirmation about a jobseeker’s employment status. They are typically requested by a recruiter or hiring manager and fulfilled by an employer or human resources (HR) department. Typically, the letter contains details such as the job seeker’s position, the length of their tenure, and their salary.
Employment Verification Letter Email Structure
An employment verification letter email should be structured clearly and professionally to effectively convey the necessary information. Here’s a comprehensive guide to the best structure:
Sender Information
- Header: Name, HR title, and contact information (email, phone number) of the sender (you, the HR Manager)
Recipient Information
- Header: Name, company, and contact information (email, phone number) of the recipient (the requestor)
Subject Line
- Clear and concise, including the purpose of the email, such as "Employment Verification Request"
Greeting
- Formal and professional, such as "Dear [Recipient Name],"
Introduction
- State the purpose of the email: to confirm the employment of a former employee
- Identify the employee by name and specify the requested dates of employment
Verification Information
- Employment Dates: Start and end dates of employment
- Job Title: Employee’s position during their employment
- Salary: Optional, but can be included if requested
- Reason for Leaving: Provide a brief explanation or indicate that it will be discussed over the phone
Additional Information
- Include any additional details that have been requested, such as performance evaluations or awards
- State that the information is accurate to the best of your knowledge
Confidentiality Statement
- Include a statement emphasizing the confidentiality of the information being provided
Contact Information
- Restate your contact information for any further inquiries
Closing
- Professional and courteous, such as "Sincerely,"
Signature
- Your typed or handwritten signature (if desired)
Enclosures
- Any supporting documents, such as a copy of the employee’s W-2 or tax return (if requested)
Sample Employment Verification Letters for Various Purposes
To Verify Employment and Salary for a Mortgage Application
Dear [Mortgage Lender],
This letter confirms that [Employee Name] is currently employed by [Company Name] as a [Position Title]. They have been with the company since [Start Date].
As of [Date], their gross monthly salary is [Salary Amount]. This does not include any overtime, bonuses, or other benefits.
We can further confirm that [Employee Name] is an excellent employee with a strong work ethic and dedication to the company.
Please feel free to contact us if you have any further questions.
Sincerely,
[Your Name]
To Verify Employment for a Background Check
Dear [Background Check Provider],
This letter is to confirm that [Employee Name] was employed by [Company Name] from [Start Date] to [End Date].
During their employment, they held the position of [Position Title] and were responsible for [List of Responsibilities].
We have no reason to believe that [Employee Name] has ever been involved in any incidents of misconduct or inappropriate behavior.
Please contact us if you require any further information.
Sincerely,
[Your Name]
To Verify Employment for a Promotion
Dear [Employee Name],
Congratulations on your promotion to [New Position Title]! This letter serves to confirm your employment with [Company Name] from [Start Date] to the present.
- Current Position Title: [New Position Title]
- Start Date: [Start Date]
We are confident that you will continue to be a valuable asset to our team.
Please feel free to contact us if you have any questions.
Sincerely,
[Your Name]
To Verify Employment for a Separation of Employment
Dear [Employee Name],
This letter confirms that your employment with [Company Name] ended on [End Date]. Your position was [Position Title].
We would like to thank you for your contributions to the company and wish you all the best in your future endeavors.
Please contact us if you have any questions.
Sincerely,
[Your Name]
To Verify Employment for a Deceased Employee
Dear [Beneficiary],
This letter confirms that [Employee Name] was employed by [Company Name] at the time of their passing on [Date of Death].
- Position Title: [Position Title]
- Start Date: [Start Date]
- End Date: [Date of Death]
Please contact us if you require any further information.
Sincerely,
[Your Name]
To Verify Employment for a Non-Salaried Employee
Dear [Verifying Party],
This letter confirms that [Employee Name] is employed by [Company Name] as a [Position Title]. They have been with the company since [Start Date].
As a non-salaried employee, [Employee Name] is paid on an hourly basis. Their current hourly rate is [Hourly Rate].
We can further confirm that [Employee Name] is an excellent employee with a strong work ethic and dedication to the company.
Please feel free to contact us if you have any further questions.
Sincerely,
[Your Name]
To Verify Employment for Independent Contractor
Dear [Verifying Party],
This letter confirms that [Employee Name] has been working as an independent contractor for [Company Name] since [Start Date].
As an independent contractor, [Employee Name] is not an employee of [Company Name] and is responsible for their own taxes and benefits.
We have been satisfied with the quality of [Employee Name]’s work and can recommend them for other projects.
Please contact us if you have any further questions.
Sincerely,
[Your Name]
What is an Employment Verification Letter Email?
An employment verification letter email is a formal document that verifies an employee’s employment history. It is typically requested by potential employers, creditors, or government agencies to confirm the employee’s employment status, salary, and job title.
Subject-predicate-object sentence: An employment verification letter email is a document that verifies an employee’s employment history.
Entity-attributes-value sentences:
- Entity: Employment verification letter email
- Attribute: Purpose
- Value: Verifies an employee’s employment history
- Entity: Employment verification letter email
- Attribute: Requested by
- Value: Potential employers, creditors, or government agencies
How to Request an Employment Verification Letter Email
To request an employment verification letter email, you should typically contact your former employer’s HR department. You can either call, email, or visit the HR office in person. When making your request, be sure to provide the following information:
- Your full name
- Your current address
- Your contact information (phone number and email address)
- The name of the company you worked for
- The dates you were employed
- The reason you are requesting the letter
Subject-predicate-object sentence: To request an employment verification letter email, you should contact your former employer’s HR department.
Entity-attributes-value sentences:
- Entity: Employment verification letter email request
- Attribute: Information required
- Value: Full name, current address, contact information, name of former employer, dates of employment, reason for request
What to Include in an Employment Verification Letter Email
An employment verification letter email should include the following information:
- The employee’s full name
- The employee’s job title
- The employee’s date of hire
- The employee’s current salary
- The employee’s employment status (e.g., active, on leave, or terminated)
- A statement that the letter is being provided for employment verification purposes
Subject-predicate-object sentence: An employment verification letter email should include the employee’s information and employment status.
Entity-attributes-value sentences:
- Entity: Employment verification letter email
- Attribute: Content
- Value: Employee’s name, job title, date of hire, current salary, employment status, statement of purpose
Thanks for stopping by! I hope this article helped you with your employment verification letter email needs. If you have any more questions or concerns, feel free to check out our website again later. We’re always here to help you with your HR-related queries.