Verify Your EIN with an Official Verification Letter Email
Source help.firstbase.io
An Employer Identification Number (EIN) is an identification number assigned to a business or organization by the Internal Revenue Service (IRS) for use on tax returns and other documents. A verification letter can be used to prove that you have the correct EIN for a specific business or organization. This letter can be requested from the IRS or from the business or organization itself. The EIN verification letter can be used for a variety of purposes, including opening a bank account, applying for a loan, or filing taxes.
Structuring an EIN Verification Letter Email
An EIN (Employer Identification Number) is a unique nine-digit number assigned by the Internal Revenue Service (IRS) to identify businesses. When verifying an EIN for employment purposes, it’s essential to follow a clear and professional email structure.
Subject Line:
Keep the subject line concise and informative:
- EIN Verification Request for [Applicant Name]
- Employment Verification: EIN [Number]
Opening Paragraph:
Begin with a polite greeting and a brief introduction:
- Dear [Recipient Name],
- I am writing to request an EIN verification for [Applicant Name], who has applied for the position of [Position Name] at our company.
Request for Verification:
Clearly state the requested information:
- We kindly request confirmation that [Applicant Name] has worked at your organization under the EIN [Number] from [Start Date] to [End Date].
Required Information:
Outline the specific details you need verified. Consider including the following:
- Employment dates
- Job title
- Responsibilities
Reason for Verification:
Briefly explain the purpose of the verification, such as:
- Employment background check
- Payroll setup
Privacy Statement:
Assure the recipient that the information provided will be kept confidential:
- We understand the importance of confidentiality and will treat all information provided with the utmost discretion.
Contact Information:
Provide contact information for easy communication:
- Please contact me at [Email Address] or [Phone Number] if you have any questions or require further information.
Table for EIN Verification Details:
Create a table to organize the EIN verification details requested:
| Category | Verification Requested |
|---|---|
| EIN | [EIN Number] |
| Employee Name | [Applicant Name] |
| Employment Dates | [Start Date] to [End Date] |
Closing Paragraph:
Express gratitude for the recipient’s time and assistance:
- Thank you for your cooperation and prompt response.
- We appreciate your assistance in verifying this information.
Professional Signature:
Close the email with a professional signature block:
- [Your Name]
- [Company Name]
- [Email Address]
- [Phone Number]
EIN Verification Letter Examples for Various Purposes
To Verify Employment Eligibility
Dear [Recipient Name],
This letter is to confirm that [Employee Name] was employed by [Company Name] from [Start Date] to [End Date]. Their Social Security Number (SSN) on file is [SSN].
Please let us know if you have any further questions. We appreciate your cooperation in verifying [Employee Name]’s employment status.
Sincerely,
[Your Name]
To Verify Income for Loan Application
Dear [Recipient Name],
This letter is to certify that [Employee Name] has been employed by [Company Name] since [Start Date]. Their annual income for the past [Number] years has been as follows:
- [Year 1]: [Amount]
- [Year 2]: [Amount]
- [Year 3]: [Amount]
We understand this information is necessary for their loan application. Please contact us if you require any additional verification.
Sincerely,
[Your Name]
To Verify Identity for Background Check
Dear [Recipient Name],
This letter is to attest to the identity of [Employee Name]. They have been employed by [Company Name] as a [Position] since [Start Date].
To our knowledge, [Employee Name] has been honest and reliable during their employment. We have verified their references and have no reason to doubt their integrity.
Thank you for considering [Employee Name] for your position. We believe they would be a valuable asset to your organization.
Sincerely,
[Your Name]
To Verify Tax-Exempt Status
Dear [Recipient Name],
This letter is to confirm that [Organization Name] is a tax-exempt organization under Section 501(c)(3) of the Internal Revenue Code. Our Employer Identification Number (EIN) is [EIN].
This exemption allows us to receive donations from individuals and businesses without those donations being subject to income tax. Your support is greatly appreciated.
If you have any further questions, please do not hesitate to contact us.
Sincerely,
[Your Name]
To Verify Business Registration
Dear [Recipient Name],
This letter is to certify that [Business Name] is a registered business in the state of [State]. Our EIN is [EIN].
We are a [Business Type] and have been operating since [Start Date]. Our primary business address is [Address].
Please contact us if you require any additional information.
Sincerely,
[Your Name]
To Verify Charitable Contribution
Dear [Recipient Name],
This letter is to acknowledge your charitable contribution of [Amount] to [Organization Name] on [Date].
Your donation is greatly appreciated and will be used to support our mission of [Mission Statement].
As a registered 501(c)(3) organization, your contribution is tax-deductible to the extent allowed by law.
Thank you for your generous support.
Sincerely,
[Your Name]
To Verify Investment Income
Dear [Recipient Name],
This letter is to confirm your investment income with [Investment Company] for the tax year [Year].
Your total investment income for this year is [Amount]. This includes [List of income types].
Please note that this information is for tax purposes only and may not reflect your actual cash flow.
If you have any questions, please contact your financial advisor.
Sincerely,
[Your Name]
What is an EIN Verification Letter Email?
An EIN verification letter email is an official document issued by the Internal Revenue Service (IRS) that verifies an organization’s Employer Identification Number (EIN). The letter typically contains the organization’s name, address, EIN, and the date the EIN was issued.
What is the Purpose of an EIN Verification Letter Email?
EIN verification letter emails are used for a variety of purposes, including:
- Opening a business account
- Obtaining a loan
- Filing taxes
- Entering into contracts
Who Can Request an EIN Verification Letter Email?
Any authorized representative of an organization can request an EIN verification letter email. To request a letter, you will need to provide the IRS with the following information:
- The organization’s name
- The organization’s address
- The organization’s EIN
- The reason for the request
How to Request an EIN Verification Letter Email
You can request an EIN verification letter email by:
- Mail: Send a written request to the IRS at the following address:
Internal Revenue Service
Attn: EIN Verification
Cincinnati, OH 45999
- Phone: Call the IRS at 1-800-829-4933.
- Online: Visit the IRS website at https://www.irs.gov and follow the instructions for requesting an EIN verification letter email.
Thanks for sticking with me until the end! I hope you found this guide helpful, and that you can now easily verify your email address using an email verification letter. If you have any more questions, feel free to drop me a line. And don’t forget to check back later for more helpful tips and tricks. Catch you later!