Cover Letter Email Example: Guide to Captivating Recruiters
Job seekers trying to get a foot in the door often wonder about the best way to write a great cover letter and email. A cover letter email is a professional method that can help job seekers stand out from the competition. The perfect cover letter email will introduce the candidate, highlight relevant skills and experience, and express interest in the position. In this article, we will provide a cover letter email example and break down each section so job seekers can craft compelling cover letters that will land them interviews.
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The Best Structure for a Cover Letter Email
When applying for a job, your cover letter is your chance to make a great first impression. A well-written cover letter can help you stand out from other candidates and land the interview. That’s why it’s important to take the time to write a cover letter that is well-structured and error-free.
The following is a guide to the best structure for a cover letter email:
1. Header
- Your name
- Your email address
- Your phone number
- The date
2. Salutation
Start your cover letter with a professional salutation, such as “Dear [Hiring Manager’s name].” If you don’t know the hiring manager’s name, you can use “Dear Hiring Manager” or “Dear [Company name] Hiring Team.”
3. Introduction
In the introduction, you should state the position you are applying for and explain how you found the job posting. You should also briefly highlight your qualifications and experience, and explain why you are interested in the position.
4. Body
The body of your cover letter is where you should expand on your qualifications and experience. You should provide specific examples of your accomplishments and skills, and explain how they would be beneficial to the company.
5. Closing
In the closing, you should thank the hiring manager for their time and consideration. You should also reiterate your interest in the position and express your hope that you will be invited for an interview.
6. Signature
End your cover letter with a professional signature. You can use your full name or just your first name and last initial.
Formatting
Your cover letter should be formatted in a professional manner. Use a standard font, such as Times New Roman or Arial. Your font size should be 12 points. Your cover letter should be single-spaced, with one-inch margins on all sides.
Example
| Element | Example |
|---|---|
| Header | Jane Doe [email protected] (123) 456-7890 April 15, 2023 |
| Salutation | Dear Hiring Manager, |
| Introduction | I am writing to express my interest in the Marketing Manager position at [Company name]. I found the job posting on [website]. I have over five years of experience in marketing, and I am confident that I have the skills and experience necessary to be successful in this role. |
| Body | In my previous role at [Previous company name], I was responsible for developing and executing marketing campaigns that increased brand awareness and generated leads. I also have experience in social media marketing, email marketing, and content marketing. |
| Closing | I am confident that I can be a valuable asset to your team. I am eager to learn more about the position and the company. Thank you for your time and consideration. |
| Signature | Sincerely, Jane Doe |
Cover Letter Email Examples
To Express Interest in an Advertised Position
Dear [Hiring Manager name],
I am writing to express my interest in the [job title] position advertised on [website]. With my [number] years of experience in [relevant industry] and my proven track record of [accomplishments], I am confident that I can make a significant contribution to your team.
In my previous role at [previous company], I was responsible for [list of responsibilities]. I successfully [list of achievements]. I am also proficient in [list of skills].
I am eager to learn more about the [job title] position and how I can contribute to the success of your company. I am available for an interview at your earliest convenience.
Thank you for your time and consideration.
Sincerely,
[Your name]
To Apply for an Unsolicited Position
Dear [Hiring Manager name],
I hope this email finds you well.
My name is [your name] and I am a [job title] with [number] years of experience in [relevant industry]. I am writing to inquire about any potential openings at [company name] that may align with my skills and qualifications.
I have been following your company’s progress with great interest and I am impressed by your commitment to [company values]. I believe that my expertise in [list of skills] would be a valuable asset to your team.
I am eager to learn more about your company and explore opportunities where I can contribute my knowledge and experience. I am available for an interview at your earliest convenience.
Thank you for your time and consideration.
Sincerely,
[Your name]
To Network and Build Relationships
Dear [Contact name],
My name is [your name] and I am a [job title] with [number] years of experience in [relevant industry]. I am reaching out to you today to introduce myself and explore potential opportunities to collaborate.
I was particularly interested in your recent work on [specific project]. Your approach is innovative and I believe that my skills in [list of skills] would complement your team’s capabilities.
I would be delighted to schedule a brief phone call to discuss how we can potentially work together. I am also open to connecting on LinkedIn for ongoing updates and industry insights.
Thank you for your time and consideration.
Sincerely,
[Your name]
To Follow Up on a Previous Application
Dear [Hiring Manager name],
I hope you are doing well.
My name is [your name] and I am writing to follow up on my application for the [job title] position. I applied on [date] and I am eager to learn more about the status of my application.
Since my initial submission, I have [list of accomplishments or additional qualifications]. I am confident that I have the skills and experience necessary to excel in this role.
I am available for an interview at your earliest convenience. Thank you again for your consideration.
Sincerely,
[Your name]
To Resubmit an Application
Dear [Hiring Manager name],
I hope you are well.
I am writing to resubmit my application for the [job title] position. I previously applied on [date], but I understand that the position is still open.
Since my initial submission, I have [list of additional qualifications or experience]. I am confident that I have the skills and experience necessary to excel in this role.
I am eager to contribute my knowledge and expertise to your team. I am available for an interview at your earliest convenience.
Thank you for your time and consideration.
Sincerely,
[Your name]
To Inquire About a Referral
Dear [Contact name],
My name is [your name] and I am a [job title] with [number] years of experience in [relevant industry]. I am reaching out to you today to inquire about potential referral opportunities at [company name].
I understand that you have a strong network in [industry] and I would be honored if you could refer me for any suitable positions. I am particularly interested in roles that involve [list of skills or interests].
I have attached my resume for your review. I would be grateful if you could forward it to the relevant hiring manager. I am also available for a phone call to discuss my qualifications further.
Thank you for your time and consideration.
Sincerely,
[Your name]
To Thank for an Interview
Dear [Hiring Manager name],
I hope you are doing well.
I am writing to thank you for taking the time to interview me for the [job title] position on [date]. I enjoyed meeting with you and learning more about the role and your company.
I was particularly impressed by [specific aspect of the interview or company]. I believe that my skills and experience in [list of skills] would be a valuable asset to your team.
I am eager to learn more about the next steps in the hiring process. I am available for a follow-up interview or any additional information you may need.
Thank you again for your time and consideration.
Sincerely,
[Your name]
How to Format a Cover Letter Email
What should be included in a cover letter email?
A professional cover letter email introduces your qualifications and interests in a specific position, and it should include:
• Your name
• Contact information (email address, phone number)
• Date
• Recipient name and company
• Salutation
• Opening paragraph with a strong hook and statement of interest
• Body paragraphs that highlight your skills and experience
• Closing paragraph with a call to action
• Signature
How to Write a Cover Letter Email
Subject Line:
• Keep it brief and specific, using a strong action verb to grab the reader’s attention.
• Example: "Skilled Software Engineer Seeking Senior Development Role at XYZ Company"
Body:
Opening Paragraph:
• Introduce yourself and express your interest in the specific position you are applying for.
• Briefly mention your relevant skills and experience that make you a suitable candidate.
• Example: "Dear Mr./Ms. [Recipient Name], I am writing to express my interest in the Senior Software Engineer position at XYZ Company. With my 5+ years of experience in software development and my expertise in Java and Python, I am confident that I can make a valuable contribution to your team."
Body Paragraphs:
• Provide specific examples of your skills and accomplishments that are relevant to the job description.
• Quantify your achievements whenever possible to showcase your impact.
• Use strong action verbs to convey your value.
• Example: "In my previous role at ABC Software, I led a team of software engineers to develop a new customer relationship management (CRM) system. The system resulted in a 25% increase in customer satisfaction and a 15% increase in sales."
Closing Paragraph:
• Reiterate your interest in the position and express your enthusiasm for the opportunity.
• State your availability for an interview and any specific follow-up instructions.
• Express your appreciation for the employer’s time and consideration.
• Example: "I am eager to learn more about the Senior Software Engineer position and how my skills and experience can benefit XYZ Company. I am available for an interview at your earliest convenience. Thank you for your time and consideration."
Additional Tips:
• Proofread your email carefully for any errors in grammar, spelling, or formatting.
• Use professional language and tone throughout the email.
• Keep the email concise and to the point, highlighting the most important information.
• Address the hiring manager by name if possible.
• Consider attaching your resume and cover letter in PDF format.
• Send the email to the hiring manager’s official company email address, not their personal account.
That’s all for today, folks! Thanks for taking the time to give this a read. If you’re still feeling stumped, feel free to come back later for more tips and tricks. We’ll be waiting with open arms (and a virtual coffee pot).